Minutes of the Regular Meeting of the Gurnee Emergency Telephone System Board - July 16, 2013

EMERGENCY TELEPHONE SYSTEM BOARD AGENDA
GURNEE 911 ETSB REGULAR MEETING
07/16/2013 10:00 AM, GURNEE VILLAGE HALL

Meeting called to order by Chairman Velkover at 10:00 am

Present: Velkover, Friedl, Hood, Burkhart, Kincaid, Muetz, Mann
Absent: Lambert, Marquardt

Administrative

Chairman Velkover welcomed the new board member, Trustee Hood.

1. Minutes of the 03/12/2013 Regular Meeting

Velkover asked for comments or corrections to the minutes of the 03/12/2013 Regular Meeting. Hearing none

Velkover entertained a motion to approve as presented.

Motion to approve by Friedl, 2nd by Muetz

Aye – All
Nay - None
Motion Carried

Correspondence and Communications

Velkover provided a brief synopsis of the articles and reports listed on the agenda.

  • FCC Notice of Proposed Rulemaking 3/20/2013 (Actions regarding the Report: Impact of the June 2012 Derecho on Communications Networks and Services: Report and Recommendations)

  • 4 Utah Counties Deploy Shared 9-1-1 Call Platform

  • ATIS, TIA Release Text to 9-1-1 Standard

  • Nextel National Network Shutdown and Impact to 9-1-1 Services

  • Study Reveals Growing Demand for High-Speed Data Communications

Reports

1. Treasurer’s Report
a. Period of May 1, 2012 - April 30, 2013
b. Period of May 1, 2013 - May 31, 2013

Velkover reviewed the Treasurer’s Reports. For the period of May 1, 2012 - April 30, 2013 a fund balance decrease of approximately $50,000 as anticipated due to equipment purchases and projects was noted. For the period of May 1, 2013 - May 31, 2013 Velkover noted revenues of $26,748 and expenditures of $11,736.

Motion to approve both Treasurer’s Reports as presented by Friedl, 2nd by Kincaid

Aye- All
Nay – None
Motion Carried

2. Communications Statistics
Regarding the Communications Statistics for February, March, April, and May of 2013 Kincaid noted there is a change in the way alarms are being reported.

3. Private Switch ALI / VoIP / MSAG Items

The following Private Switch ALI / VoIP / MSAG items were discussed.

For 900 Kilbourne Road, District 56 school building, it was noted that the building is unoccupied and the Fire Prevention Bureau is continuing to work with District 56 regarding their other locations.

For 3740 Grand Avenue the Fire Prevention Bureau believes this issue should be corrected. Kincaid noted that officers have gone to the hotel and also made successful 911 calls showing proper location.

For 100 S. Greenleaf St, Warren Township, per the bureau this issue was believed to be corrected. Kincaid stated that Marquardt had forwarded a memo indicating the calls were still coming in as the wrong location. Held for further discussion at a future meeting.

4. CAD System

Regarding the Lake County ETSB CAD Fusion Project (FATPOT) Friedl stated that an MOU and associated policies were reviewed by both he and Marquardt. Per Friedl he believes all issues have been addressed and/or resolved.

Chairman Velkover advised work was performed to spread the electrical load in the Communications Equipment Rom across additional circuits. The number of circuits feeding the equipment cabinets was nearly doubled. This work was completed in July, and included electrical current monitoring and alerting equipment.

5. Mobile Data Computers (MDCs)

Regarding the installation status for the Police Coban units, Velkover noted that the installation date was still being discussed. Officer Baumann was originally setup to coordinate this but had recently sustained an on-duty injury. There existed some possibility for him to supervise the installation but that was yet to be determined. Regarding the pilot project for Fire Department MDCs, Velkover indicated that a single Datalux unit was being prepared for testing.

6. Radio Systems

Velkover noted that the work done in cooperation with Waukegan Police/Fire/Communications at Northwestern
Tower had been completed and the associated equipment was believed to be operational.

Velkover and Lambert noted that for the Heather Ridge & Northwestern Towers there was a desire to improve the equipment mounting / cabinets to mirror similar work that has been completed at the Pembrook Water Tower.

Regarding future interior & exterior painting activities for Pembrook Water Tower, indications are that this work will be undertaken next fiscal year and not the current fiscal year. Consideration will need to be made to relocate radio equipment while this work is in progress.

Regarding the feasibility of an addition receive site for the Fire Voter System targeting the southeastern portion of the Fire Protection District, Lambert advised that he continues to work with Chicago Communications to identify the potential sites for this project.

7. 9-1-1 Related Legislation

No discussion was made regarding the legislation listed on the agenda in the absence of Marquardt.

Business Items

1. Expenditures / Invoices / Bills

Regarding the 911 Fund Expenditure Summary 03/07/2013 – 07/10/2013 Velkover noted we are somewhat behind
pace on part-time salaries. Kincaid advised that 1 part-time position is now vacant. Velkover also noted the UPS
battery replacement had been completed and the largest expense item was the payout to Coban for purchase of the
mobile data computers.

Regarding the Budget Transfer Request for $7,100 Velkover noted that funds needed to be transferred between
maintenance accounts and the request for transfer had been prepared.

Motion to approve the expenditures and budget transfers by Mann, 2nd by Muetz

Roll Call Vote

Aye – Mann, Muetz, Kincaid, Burkhart, Hood, Friedl, Velkover
Nay - None
Motion Carried

2. Consideration of Purchase of Equipment Cabinets and installation services for Radio Equipment to be located at the Northwestern and Heather Ridge water towers, at a cost not to exceed $10,500.

Velkover noted that the cost did not include electrical work required to meet current codes or add any outlets. He added that additional ground and electrical work needs to be considered for the Heather Ridge Tower. No further discussion.

Motion to approve by Friedl, 2nd by Mann

Roll Call Vote

Aye – Velkover, Friedl, Hood, Burkhart, Kincaid, Muetz, Mann
Nay – None
Motion Carried

3. Consideration of Purchase of supplemental Environmental Monitoring, Security Monitoring, and Power Distribution Equipment, at a cost not to exceed $5,000

Velkover explained that this would be for the Equipment Room, UPS Room and Radio Room at the Police station. Coverage of the Equipment Room would be expanded and there is currently no environmental monitoring in the UPS Room or Radio Room.

Motion to approve by Muetz, 2nd by Kincaid

Roll Call Vote

Aye – Mann, Muetz, Kincaid, Burkhart, Hood, Friedl, Velkover
Nay – None
Motion Carried

4. Consideration/Discussion of EMnet funding changes, Annual Service Rate of $588 per terminal.

Notice had been received that due to funding issues at the state level, the local agencies will no longer be afforded this service for free. Discussion was made about keeping one terminal, this being the one at the Police Station.

Motion to approve annual service for 1 terminal only by Mann, 2nd by Friedl

Roll Call Vote

Aye – Velkover, Friedl, Hood, Burkhart, Kincaid, Muetz, Mann
Nay – None
Motion Carried

5. Consideration of Request to Attend IPSTA Annual Conference, Springfield IL – October 20-23, 2013

Discussion was made on the number of potential attendees and historical attendance.

Motion to approve up to 5 people to attend at a cost not to exceed $4500.00 by Friedl, 2nd by Mann

Roll Call Vote

Aye – Mann, Muetz, Kincaid, Burkhart, Hood, Friedl, Velkover
Nay – None
Motion Carried

6. Consideration of Request to Attend PSSI User Group, LasVegas, NV – November 11-14, 2013

Discussion was made on the value of attendance in terms of education and influencing future product development as well as the boards financial investment in the CAD system.

Motion to approve 2 people at a cost not to exceed $1500.00 by Friedl, 2nd by Burkhart

Roll Call

Mann – Abstain
Aye – Velkover, Friedl, Hood, Burkhart, Kincaid, Muetz
Nay – None
Motion Carried

7. Consideration of Memorandum of Understanding (MoU) between the Village of Gurnee ETSB and the

Lake County ETSB regarding CAD Interoperability.

Motion to approve as presented by Muetz, 2nd by Mann

Aye – All
Nay – None
Motion Carried

Public Comment

No public or other comments were made.

Velkover noted that the next regular meeting was scheduled for November 12 at 10:00am.

Motion to adjourn at 10:57 am by Mann, 2nd by Muetz

Aye – All
Nay – None
Motion Carried, meeting adjourned.