Minutes of the Regular Meeting of the Gurnee Emergency Telephone System Board - November 15, 2011

MINUTES OF THE EMERGENCY TELEPHONE SYSTEM BOARD

GURNEE 911 ETSB

REGULAR MEETING 11/15/2011

10:00 AM, GURNEE VILLAGE HALL

 

Meeting called to order by Chairman Velkover at 10:01 am

Present: Velkover, Friedl, Henby, Schwarz, Burkhart, Kincaid, Hayner

Absent: Mann, Marquardt

Administrative

Minutes of the 3/15/2011 Regular Meeting

Velkover asked for comments and/or corrections for the minutes of the March 15th regular meeting.

Motion to approve the minutes as presented by Hayner

Second by Henby

All Ayes – Motion Approved

Minutes of the 7/19/2011 Regular Meeting

Velkover asked for comments and/or corrections for the minutes of the July 19th regular meeting.

Motion to approve the minutes as presented by Friedl

Second by Kincaid

All Ayes – Motion Approved

Treasurer’s Report – May 1,2011 – September 30, 2011

Velkover reviewed the Treasurer’s Report for the current fiscal year through September 30. The report indicated a year to date gain of $47,562, with $141,273 of revenues and $93,711 of expenditures. He also reminded the members that the largest budgeted expenditure, for Mobile Data Computers, would not likely occur until near the end of the fiscal year.

Motion to accept the report as presented by Henby

Second by Burkhart

All Ayes – Motion carried

2012 Meeting Schedule

Velkover presented the proposed meeting schedule for calendar year 2012. No changes were suggested.

Motion to adopt the schedule as presented by Burkhart

Second by Friedl

All Ayes – Motion carried

Notice of Member Resignation – Barry Henby

Velkover acknowledged the request by Henby to resign from the ETSB effective January 1, 2012. Henby stated that he felt it was time to move on, and allow others to serve on the board.

Resolution Recognizing James Hayner for 22 Years of Service on the ETSB

Velkover read the following resolution into the record.

RESOLUTION

HONORING JAMES HAYNER’S

22 YEARS OF SERVICE ON THE GURNEE

EMERGENCY TELEPHONE SYSTEM BOARD

WHEREAS, the Gurnee Emergency Telephone System Board (ETSB) wishes to recognize one of its most dedicated and longstanding members, James Hayner; and

WHEREAS, James Hayner was appointed to the Gurnee Emergency Telephone System Board at its inception, December 4, 1989; and

WHEREAS, James Hayner was instrumental in the passage of a referendum in November 7, 1989 which brought Enhanced 9-1-1 Service to the residents and businesses of Gurnee; and

WHEREAS, under James Hayner’s leadership, the Village of Gurnee constructed and continues to operate a state of the art Public Safety Answering Point (PSAP), as part of a Police Facility, which is second to none; and

WHEREAS, countless residents, visitors, and other persons have benefitted immeasurably from the expedited delivery of Emergency Services through Enhanced 9-1-1 and the Gurnee PSAP; and

WHEREAS, James Hayner has demonstrated diligence, professionalism, and accountability as a founding member of the Gurnee ETSB; and

WHEREAS, James Hayner has fostered both personal and professional growth in the past and present members of the Gurnee ETSB, building a strong foundation for the future.

NOW, THEREFORE BE IT RESOLVED, that the Gurnee ETSB wishes to honor James Hayner for his 22 years of service on the Gurnee Emergency Telephone System Board; to thank him for his hard work to help keep all of Gurnee’s residents and visitors safe; and recognize the magnitude of his achievements as Village Administrator.

BE IT FURTHER RESOLVED, that the Gurnee ETSB congratulates James Hayner for his 34 years of service to the Village of Gurnee.

BE IT FURTHER RESOLVED, that this Resolution be spread on the minutes of public records of this Gurnee Emergency Telephone System Board.

DATED this 15th day of November 2011.

Motion to adopt the resolution as read by Friedl

Second by Henby

All Ayes – Motion carried

Each of the members present thanked Hayner for his work on the ETSB and for the guidance and leadership to not only the ETSB but to the Village as a whole.

Resolution Recognizing Barry Henby for 13 Years of Service on the ETSB

Velkover read the following resolution into the record.

RESOLUTION

HONORING BARRY HENBY’S

13 YEARS OF SERVICE ON THE GURNEE

EMERGENCY TELEPHONE SYSTEM BOARD

WHEREAS, the Gurnee Emergency Telephone System Board (ETSB) wishes to recognize one of its most dedicated and hardworking members, Barry Henby; and

WHEREAS, Barry Henby was appointed to the Gurnee Emergency Telephone System Board, March 2nd, 1998 upon recommendation of the Fire Chief; and

WHEREAS, Barry Henby has been a member of the Gurnee Fire Department since 1979; and

WHEREAS, Barry Henby was the 2006 Gurnee Days Honoree and the recipient of the 2009 Illinois American Legion Fire Department Award; and

WHEREAS, Gurnee’s residents, visitors, and other persons have benefitted from the expedited delivery of Emergency Services through Enhanced 9-1-1; and

WHEREAS Barry Henby has worked continuously to both educate the public regarding, and improve the accuracy of, Gurnee’s 9-1-1 system; and

WHEREAS, Barry Henby has demonstrated commitment, caring, and an overwhelmingly positive attitude as a member of the Gurnee ETSB and to the Gurnee community at large; and

WHEREAS, Barry Henby has been an inspiring example for all of the members of the Gurnee ETSB.

THEREFORE BE IT RESOLVED, that the Gurnee ETSB wishes to honor Barry Henby for his 13 years of service on the Gurnee Emergency Telephone System Board; to thank him for his tireless efforts to help keep all of Gurnee’s residents and visitors safe; and recognize the positive impact he has had on all of those around him.

BE IT FURTHER RESOLVED, that this Resolution be spread on the minutes of public records of this Gurnee Emergency Telephone System Board.

DATED this 15th day of November 2011.

Motion to adopt the resolution as read by Burkhart

Second by Kincaid

All Ayes – Motion carried

Each of the members present thanked Henby for his work on the ETSB often going above and beyond the call of duty.

Recommendation for ETSB Appointments

Velkover reviewed the terms of members Friedl, Hayner, Schwarz and Velkover due to expire early in 2012. He also indicated that Henby’s term had two years remaining. Members expressed a desire to include the Village Administrator’s position and maintain a balanced complement of Police and Fire Personnel. After further discussion it was recommended that Friedl, Schwarz and Velkover be reappointed to 4-year terms; that Pat Muetz be appointed to fill the 4-year term vacated by Hayner;

that Brad Lambert be appointed to fill the 2 years remaining on Henby’s 4-year term.

Motion to forward a recommendation to the Village Board regarding appointments by Friedl

Second by Schwarz

All Ayes – Motion carried

Old Business

Communications Statistics

Velkover introduced the statistical summaries for June, July, August, and September of 2011. Velkover noted that September’s Police Calls for Service were up compared to September of 2010, reversing the recent trend.

Wireless 911 - Testing Results and Re-Bid Procedures

Discussion of this item was tabled as Marquardt was not in attendance.

Private Switch ALI & MSAG Issues

With regards to Six Flags, none of the members present had any new information for the meeting.

Velkover indicated that he would attempt to make contact with Phil Hintz with Gurnee Grade School District 56 regarding their implementation of PS/ALI with their new phone system.

It was noted that the issues at 1300 Route 41 had been corrected.

Velkover explained that for Auto Parts City 3435 & 3455 Washington Street, the Fire Bureau had a question on 9-1-1 call routing. One address lies within the Village of Gurnee corporate limits, while the other is located in Park City. 9-1-1 call routing is based on Police jurisdiction, and many of the phone sets are in a single telephone system. The ETSB asked for clarification as to which area of the site generated the majority of the telephone and 9-1-1 traffic.

Radio Systems

Regarding the Narrow-banding Radio Committee, Velkover stated that the Local Band was now operating narrow-band. This included the Outdoor Siren Radios, which had been replaced. There were outstanding questions regarding ISPERN. Velkover indicated that the packets included emails regarding narrow-banding for ISPERN.

Velkover related that Marquardt was working with Chicomm on the StarCom 21 integration to the console. He indicated that some minor additional cost may be incurred, but that indications were that this should be connected in the next few weeks.

Regarding the 2010 Fire Radio project, Velkover stated that work was being undertaken to tie-in Newport’s Antioch Water Tower site. He also pointed out that Item 4. under New Business related to the project as well.

Illinois Commerce Commission – Part 725 Rewrite

Discussion of this item was tabled as Marquardt was not in attendance.

Annual Filings / Joint Jurisdictional Agreements

Velkover stated that Marquardt had indicated his willingness to handle the filings and agreements per past practice.

Report on Annual APCO/NENA 9-1-1 Conference

Velkover indicated that reimbursement forms were included in the packet for Marquardt, Shirkey, and Lambert for expenses related to the conference. He added that the amounts were within the total authorized. Further discussion of this item was tabled as Marquardt was not in attendance.

New Business

Expenditures / Invoices / Budget

Velkover reviewed: the 911 Fund Expenditure Summary 07/15/2011 – 11/10/2011 in the amount of $81,558.67; the Account Activity Listing covering 07/15/2011 – 11/10/2011; and a Detail Budget Report Fiscal Year 2012 to Date - prepared 11/12/2011.

Motion to approve the expenditures by Henby

Second by Kincaid

Roll call vote

Ayes – Velkover, Friedl, Henby, Schwarz, Burkhart, Kincaid, Hayner

Nay - None

PSSI CAD Annual Maintenance and Support

Velkover presented an invoice from Public Safety Systems Incorporated for Computer Aided Dispatch (CAD), Automated Vehicle Location (AVL), and Inter-Operability Server (IOS) support for the period of 10/1/2011 through 10/1/2012. Velkover also noted the passing of Mr. Ron Righter, partner in PSSI, and one of the principal developers of the CAD system.

Motion to approve the expenditure of $49,405.00 for software support services by Schwarz

Second by Henby

Roll call vote

Ayes – Hayner, Kincaid, Burkhart, Schwarz, Henby, Friedl, Velkover

Nay - None

Consideration of Proposals for Pembrook Water Tower Standby Generator

Velkover walked the members through a summary of the proposals received for the Pembrook Water Tower Standby Generator RFP. He noted that two proposals were received. Pieper Power of Wisconsin and Tully Lighting and Electric of Illinois submitted proposals. Velkover felt both firms capable of completing the work, and indicated that the lowest proposal including the optional cost items selected would be accepted. Velkover thanked Village Engineer Scott Drabicki, Deputy Chief John Kavanagh, and Utility Supervisor Lenny Gahgan for their work on the project.

Motion to approve the expenditure of an amount not to exceed $20,000 for a standby generator by Henby

Second by Hayner

Roll call vote

Ayes – Velkover, Friedl, Henby, Schwarz, Burkhart, Kincaid, Hayner

Nay - None

Consideration of Fire Band VHF Radio Comparator Equipment

Velkover stated that, in working with Brad Lambert on the Fire Voter system, an issue had been identified in voting sites connected by means other than telephone lines. The current Motorola voter will not tolerate uneven delays in the signal from each of the voting sites. The original setup using all telephone lines was not an issue. The introduction of Newport’s Antioch water tower receive site is not compatible with the current voter. Brad Lambert and Chief Maplethorpe were testing a Raytheon voter system using loaner equipment from another site. While indications are that the Raytheon equipment will address the delay issue, there is a need to purchase cards and controllers to continue with the implementation. The Raytheon equipment would also allow remote monitoring of voting activity to help system tuning and performance.

Motion to approve the expenditure of an amount not to exceed $5,500 for radio voter equipment by Hayner

Second by Friedl

Roll call vote

Ayes – Hayner, Kincaid, Burkhart, Schwarz, Henby, Friedl, Velkover

Nay - None

Selection of FY 2012-2013 Budget Committee

Velkover asked members for volunteers for the Budget Committee. Hearing none he suggested the last year’s committee of Burkhart, Kincaid, and Velkover. He added that the committee would be charged with bringing a proposal to the January ETSB meeting for consideration.

Motion to appoint Burkhart, Kincaid, and Velkover to the Budget Committee by Henby

Second by Hayner

All Ayes – Motion carried

Articles & Info

Velkover directed the members attention to the materials from the 9-1-1 Future Technology And Financial Needs Study performed by Stone Carlie. He felt that there was a long discussion and lead-up to the production of survey, but very little time between the issuance of the survey and the deadline for the PSAP responses. Velkover added that the pages including information for Gurnee was included in the packet.

Velkover indicated that correspondence from Karl Pound with the Illinois Commerce Commission regarding the disbursement of surplus funds from the Wireless Carrier Reimbursement Fund was included in the packet.

Velkover said that articles regarding texting 9-1-1 and cell phone location accuracy for 9-1-1 were also included in the packet for members to review.

Schwarz asked that press releases be prepared for the resolutions honoring Hayner and Henby for their years of service on the ETSB.

Motion to adjourn by Henby

Second by Hayner

All ayes – Motion carried

Nays - None

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