D AT E : July 10, 1991

Tl M E : 7:30 P.M.

PLACE: Gurnee Municipal Building, 4573 Grand Avenue

1. Call to Order and Roll Call

2. a. Approval of Minutes June 5, 1991 b. Approval of Minutes June 19, 1991

3. Communications

4. Final Plat: Seday's Resubdivision, northwest corner of Delany and Jeffrey

5. Public Hearing: Petition of Louis and Mary Vasquez for a Special Use Permit to allow the establishment and operation of a travel agency office at 100 South Greenleaf Street.

6. Public Hearing: Petition of American Process Systems for a Special Use Permit to allow the expansion of an existing manufacturing facility at 3815 Grandville Avenue.

7. Public Hearing: Petition of Frank K. Leung M.D., S.C. for a Special Use Petition to allow the establishment and operation of a first floor medical office and a second floor one-bedroom apartment unit at 4040 Grand Avenue.

Members Present: Dan Robison, Ken Hellstern, Bill Smith, Bill Gill & Peter Karlovics

Members Absent: Carl Cepon and Chairman Rudny

Other Officials Present: Jon Wildenberg, Director of Building & Zoning; Bud Reed, Village Engineer; Butch Maiden, Rolf C. Campbell & Assoc.; and Barbara Rominski, Village Attorney

1 . Call to order and roll call at 7:30 P.M.

2. Mr. Gill moved, seconded by Mr. Smith, to appoint Mr. Hellstern Chairman Pro-Tem of this meeting. Roll Call Vote: Ayes: Robison, Hellstern, Smith & Gill Nays: None Motion Carried: 4-0

3. Mr. Smith moved, seconded by Mr. Gill, to approve the minutes of June 5, 1991, as presented. Roll Call Vote: Ayes: Robison, Hellstern, Smith & Gill Nays: None Motion Carried: 4-0

Mr. Karlovics arrives at 7:40 P.M.

4. Final Plat: Seday's Resubdivision

This suWivision consists of two lots on 0.74 acres at the northwest corner of Delany Road and Jeffrey Avenue, under the R-3 zoning district. Water and sanitary sewer presently front the property. Relief is requested for curb, gutter, and sidewalk.

Lot 1 will be 18,900 square feet and Lot 2 will be 13,500 square feet, both of which will meet all setbacks.

Engineering finds this Final Plat to be in general conformance with the Subdivision Ordinance and recommends its approval subject to consideration of relief requested and final engineering.

Mr. Gill rnoved, seconded by Mr. Robison, to forward a favorable recommendation to the Village Board on the Final Plat of the Seday Resubdivision with relief requested, subject to final engineering. Roll Call Vote: Ayes: Robison, Hellstern, Smith, Gill & Karlovics Nays: None Motion Carried: 5-0

5. Public Hearing: Petition of Louis and Mary Vasquez for a Special Use Permit to allow the establishment and operation of a travel agency office at 100 South Greenleaf Street.

Mr. David Ladehoff and Mr. Seth Pines, architects with Ladehoff and Pines; and Kris Nelson, Vasquez Management, were in attendance to present information on this petition.

It was explained that this parcel is currently zoning C/0-1 and the petitioner will be constructing a building to house the Vasquez Management Company. Under the C/0-1 zoning district, a special use permit is required for a travel agency. However, the travel agency (MlLA-Travel Bureau) is not for

public use, and will occupy 10% of the building. The agency belongs to a nationwide program working with museums, universities, corporation, etc., to set up conventions, conferences and tours. One person runs the agency, dealing with 95% of the business by phone.

There is not a specific landscaping plan at this time to address the site. There are a line of trees to the west along with a 20-foot wide buffer between the parking lot and the west property line.

Utilities will be run from Greenleaf and detention will either be provided on site or money will be placed in lieu of on site facilities, subject to review by the Village Engineer.

Ms. Marilyn Lester, 75 S. First Street, expressed concern for the wildlife in the area. She would like to see specifically where the building is to be located to be assured that the wooded area housing the wildlife would be preserved.

Mr. Elmer Anderson, 79 S. Delany, had the following questions: the size of the buffer zone, why a special use permit is required, if busses will be using this facility, and where the water will drain.

Ms. Sue Muchowski, 164 S. Delany, inquired what can go into the space if the special use is granted, but the occupancy leaves. She also inquired where the parking lot will be located and if there will be bushes in front of the parking lot. She informed the Commission that the Woodcrest Subdivision nearby had removed some trees and asked if the Village has looked into this. She also stated concern with the parking lot turning into a "hang-out" for teenagers.

Mr. Dave Ballard, 4130 Oglesby, raised the following inquires: hours of operation, number of parking spaces, and type of parking lot lights. He was concerned with lights directed towards residents' homes.

Mr. Bill Lebensorger, 130 S. Delany, asked the Commission if the public would have a chance to vote on or agree with plans on buffering and lighting.

Mr. Wildenberg explained that a travel agency is required to have a Special Use Permit under the C/O1 zoning district. If the user moves out, the special use would be discontinued and the new user could use the space for any permitted use under the C/0-1 district or reapply for a special use.

Mr. Ladehoff replied the following: 1 . Trash containers will be enclosed by a wood screen. 2. Access is to be off of Oglesby not Greenleaf, per Lake County Division of Transportation. 3. The parking lot lights will not be allowed to spill onto other properties.

It was explained that the public hearing process allows people to address concerns to the Plan Commission, but that the public does not get to vote on specific site plan elements.

Discussion was made as to the installation of a sidewalk along the petitioner's frontage on Oglesby.

There will be 29 parking spaces provided. The parking lot will be lit for security purposes.

Mr. Butch Maiden informed the petitioner that the two spaces immediately to the west side of the parking lot may be eliminated. Mr. Maiden explained that the entrance and exit could also function as one-way. He also suggested that the width of the exit aisle be cut-down from 18 to 12 feet.

Kris Nelson stated that the hours of operation are currently 8 A.M - 5 P.M., but have been contemplated to change to 7 A.M. - 7 P.M. There would be no bus traffic. Currently there are 12 fulltime employees, but that number is expected to grow to approximately 20.

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Mr. Robison moved, seconded by Mr. Gill, to forward a favorable recommendation to the Village Board on the Vasquez Petition for a Special Use Permit to allow the establishment and operation of a travel agency at 100 S. Greenleaf Street with special consideration to: protecting adjacent property owners from light spillage; tree replacement per Village Ordinance; parking lot changes as noted; hours of operation to be identified; screening of the trash container; and that the petitioners come before the Plan Commission with the final site plan. Roll Call Vote: Ayes: Robison, Hellstern, Smith, Gill & Karlovics Nays: None Motion Carried: 5-0

6. Public Hearing: Petition of American Process Systems for a Special Use Permit to allow the expansion of an existing manufacturing facility at 3815 Grandville Avenue.

Mr. Steven Bent, president and owner, and Mr. Dan Bleck, architect, were in attendance to present information on the petition.

This operation has been in business since 1982, when it received a special use permit for the manufacturing of stainless steel containers. Proposed is a 15, 400 square foot addition to the south of the existing building on the recently acquired 1 1/3 acres.

Currently, there are two storage yards in place on the site. The storage area on the west will remain and be converted to parking; storage will be to the rear of the building.

Mr. Bent explained that due to the increased work load, a second shift had to be added. He further explained that the noise problems are sometimes created from the fabricating and grinding of the stainless steel containers coming through the openings in the building closest to the residential area. It is his intention to move this part of the operation to the addition where there are no openings for noise to escape to the residential area.

Storm water detention would need to be maintained. There will be a series of parking lot ponds for storm water run-off. There is a detention area located at the northwest corner of the site.

The addition would be constructed out of brick masonry and metal siding.

There are no parking lot lights at this site. There will be a light on the building on the west side, but not on the east.

The eastern border of the site is screened by a 6-foot wood fence above grade.

Mr. Clyde Hermanson, 3781 Grandville, stated he lives next door to this operation and has been working with Jon Wildenberg for six months to resolve the noise issue. In his opinion, American Process Systems does not care about the neighborhood. He also stated that he has called the Gurnee Police Department with regard to extreme noise coming from the grinding, yelling and radios after 10:00 P.M. and before 6:00 A.M. He questioned if the second shift would remain and if a third shift would be added.

Ms. Gloria Gallegos, 978 Waveland, stated concern with the state of the bushes used for screening at their property line with American Process; trucks using Waveland as a "cut-through;" and what guarantee there is that the addition will reduce noise. She was also concerned that expansion meant double noise, workers, etc.

Mr. Robert Zerba, 988 Waveland, was worried that more workers meant more traffic and a six-foot fence would not stop the noise. He also stated that the noise emanating from the site is very annoying

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Mr. Roy Gallegos, 978 Waveland, was upset at the noise occurring from 5:00 A.M. to 12:30 P.M.

Mr. Bent proclaimed that he does have a concern for the neighborhood and wants to resolve the noise situation. He explained that the fence is to screen the storage yard, not to screen noise.

The State is contemplating closing Grandville at Route 41 at some future date.

Mr. Smith moved, seconded by Mr. Robison, to forward a favorable recommendation to the Village Board on the Special Use Permit of American Process Systems to allow the expansion of an existing manufacturing facility at 3815 Grandville Avenue, subject to: 1. The possibility of closing some of the openings on the east side of the building; 2. The Village continuing to monitor the noise situation; and 3. Development otherwise consistent with testimony and plans presented. Roll Call Vote: Ayes: Robison, Hellstern, Smith, Gill & Karlovics Nays: None Motion Carried: 5-0

7. Public Hearing: Petition of Frank K. Leung M.D., S.C., for a Special Use Permit to allow establishment and operation of a first floor medical office and a second floor one-bedroom apartment unit at 4040 Grand Avenue.

Mr. Dan Robison, architect, was present to inform the Commission of this petition.

The property is located on the north side of Grand Avenue between Greenleaf and Delany, consisting of 25, 000 square feet. The contemplated use would consist of a waiting room, two examination rooms, office, and reception area, all of which on the first floor. The second floor is intended to be a one-bedroom apartment.

Parking would be provided for 12 cars, including the garage. The entrance to the doctors office would be at the rear of the building and the entrance to the apartments in the front. The parking lot would be paved and the apron and driveway would be widened.

A decorative fence will be placed along the driveway back to the garage. Berming and shrubs would be installed to screen the parking area. Shrubs will also be installed along the eastern border.

The office will be open 2-3 days a week, exact hours of operation are not yet available.

Mrs. Nancy Tippet, 786 Greenleaf, expressed concern with the upkeep of the lot and questioned the integrity of the doctor as a result. She asked if lights would be used in the parking area.

Mrs. Joan Lasdasky, 776 Greenleaf, questioned if a fence could be installed on the eastern portion instead of shrubs to shied car lights.

Mr. Will Tippet, 786 Greenleaf, was concerned about the renting out of the apartment and upkeep of the property, increased traffic, and light spillage.

Mr. Ed Elk, 4067 Grand, asked what guarantee there would be for providing the parking lot and if parking is allowed in a front yard.

It was explained that parking is allowed in the front yard per the zoning district.

There will be no parking lot lights, but a light will be mounted on the building for the sidewalk.

The site is to be maintained consistent with the surrounding property owners.

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It is believed by having an apartment on the second floor, it would act as security for the building and ensure it's upkeep.

Discussion was made as to the elimination of two front yard parking spaces.

Mr. Karlovics moved, seconded by Mr. Smith, to forward a favorable recommendation to the Village Board on the Special Use Permit of Dr. Leung, for a first floor medical office and a second floor onebedroom apartment at 4040 Grand Avenue, subject to: 1. The property to be maintained consistently with the neighborhood; 2. Additional fencing, opaque in nature, to be added to screen parking areas; 3. The elimination of two front yard parking spaces and their relocation to the rear; and 4. Development otherwise consistent with testimony and plans presented. Roll Call Vote: Ayes: Hellstern, Smith, Gill & Karlovics Nays: None Abstain: Robison Motion Carried: 5-0-1

Mr. Gill moved, seconded by Mr. Hellstern, to adjourn the meeting at 10:30 P.M.

Voice Vote: All Ayes

.~1 10l.,~ ~~~

Connie S. Dinsmore, Secretary

Plan Commission

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