Minutes of the Regular Meeting of the Gurnee Village Board - January 7, 2013

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

January 7, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:31 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Scott Drabicki, Village Engineer; Erik Jensen, Management Analyst; Diane Lembesis, Finance Director; Christine Palmieri, Director of Human Resources; Chris Velkover, Information Systems Director; Tom Rigwood, Director of Public Works; Fred Friedl, Fire Chief; Kevin Woodside, Chief Police

 

Roll Call

PRESENT:       5- Morris, Schwarz, Park, Garner, Balmes

ABSENT:         1- Ross

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

None.

 

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Park, seconded by Trustee Balmes to approve the Consent Agenda as presented.

 

Roll call,

AYE:                5- Morris, Schwarz, Park, Garner, Balmes

NAY:                0- None

ABSENT:          1- Ross

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of minutes from the December 17, 2012 and December 26, 2012 meetings.

 

2.  Approval of Payroll for period ending December 15, 2012 in the amount of $681,429.66.

 

3.  Approval of Payroll Transfer Journal for period ending December 15, 2012 in the amount of $672,088.65.

 

4.  Approval of Payroll for period ending December 29, 2012 in the amount of $697,510.05.

 

5.  Approval of Payroll Transfer Journal for period ending December 29, 2012 in the amount of $690,994.99.

 

6.  Approval of Bills for the period ending January 7, 2013 in the amount of $2,282,305.90.

 

It was moved by Trustee Balmes, seconded by Trustee Park to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                5- Morris, Schwarz, Park, Garner, Balmes

NAY:                0- None

ABSENT:          1- Ross

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

 

 1.        Approval of Proclamation designating January 21, 2013 as Dr. Martin Luther King, Jr. Day in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of a Proclamation designating January 21, 2013 as Dr. Martin Luther King, Jr. Day in the Village of Gurnee.

 

Voice Vote:     ALL AYE:        Motion Carried

 

E.  REPORTS

 

None.

 

F. OLD BUSINESS

 

None.

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.  Approval of Ord. 2013 - 01 authorizing the Village President and the Village Clerk to execute an Intergovernmental Agreement with the Lake County Municipal League for cooperative benefit of letting contracts.

 

      Mr. Muetz said in the past, the Village has partnered with other Lake County communities to take advantage of economies of scale purchasing for projects such as crack-sealing and pavement striping.  The Lake County Municipal League (LCML) took notice and conducted a survey of all member communities to see if there would be interest in developing a formal program.  Survey results were positive and the League moved forward with drafting an intergovernmental agreement.  He stated the agreement would cover contracts for tree trimming/removal, crack sealing, sewer maintenance, street sweeping and pavement striping.  It would be up to each municipality to determine which services it would like to participate in cooperative purchasing.  He said Gurnee is already a member; therefore, partnering with the LCML does not cost us anything additional and may offer some costs savings.

 

      Mayor Kovarik asked if the Village would be privy to the LCML bid process.

 

      Mr. Drabicki said that the LCML process would be similar to the process the Village uses and that the only major difference would be the quantity purchased.

 

      Mayor Kovarik asked if the Village would be obligated to accept a bid if it committed to join a bid.

 

      Mr. Drabicki stated that once the Village joins in a bid, the Village is committed.  However, if the bids are skewed, LCML could reject it.

 

      Mayor Kovarik asked if the Village would always see a benefit.

 

      Mr. Drabicki said the Village has done this for 2-3 years with modest benefits.

 

      Mayor Kovarik asked who has control once the bid is accepted.

 

      Mr. Drabicki said we have 100% of the control once the contractor is working within the Village.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of Ord. 2013 - 01 authorizing the Village President and the Village Clerk to execute an Intergovernmental Agreement with the Lake County Municipal League for cooperative benefit of letting contracts.

 

Roll call,

AYE:                5- Morris, Schwarz, Park, Garner, Balmes            NAY:                        0- None

ABSENT:          1- Ross

Motion Carried.

 

2.  Approval of Ord. 2013 - 02 accepting and granting easements pertaining to property located on Kilbourne Road (Fire Station #1 to Public Works fiber optic cable installation project).

 

      Mr. Muetz said the Village is planning to install a fiber optic line between Fire Station #1 and Public Works.  This particular project will facilitate consolidation of server equipment between Fire Station #1 and Public Works and the ongoing costs of maintaining the equipment in two separate locations.  He said to better protect the line and decrease the overall distance, the Village approached the Park District about obtaining an easement across the existing soccer fields along Emerald Avenue.  The Park District was receptive, but expressed an interest in having walking path access across the Village-owned property just south of the soccer fields to allow patrons to get the from fields to the public parking lot at Emerald/Old Grand.  Village staff was ok with this in exchange for the easement.  As a result, the ordinance accepts the easement from the Park District for the soccer field crossing and grants an easement to the Park District for a walking path on Village property.

 

      Trustee Park asked why the Village would grant a blanket easement and not a specific easement.

 

      Mr. Drabicki said the Village felt it was best to grant a blanket easement to accommodate the meandering path, stating the Park District is looking at a mulch path with low environmental impact. 

 

      Trustee Park asked if the property has any other value.

 

      Mr. Drabicki said the property is in a floodway with no potential for use except for recreational uses.

 

      Trustee Park asked if the property could have any other future potential use.

 

      Mr. Drabicki said he does not see that particular property having another potential use in the future.

 

It was moved by Trustee Balmes, seconded by Trustee Schwarz to approve of Ord. 2013 - 02 accepting and granting easements pertaining to property located on Kilbourne Road (Fire Station #1 to Public Works fiber optic cable installation project).

 

Roll call,

AYE:                5- Morris, Schwarz, Park, Garner, Balmes            NAY:                        0- None

ABSENT:          1- Ross

Motion Carried.

 

H.  PUBLIC COMMENT

None.

 

 

 

Closing Comments

None.

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Park to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 7:44 p.m.

 

 

Andrew Harris,

Village Clerk