Minutes of the Regular Meeting of the Gurnee Village Board - February 4, 2013

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

February 4, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Erik Jensen, Management Analyst; Diane Lembesis, Finance Director; Christine Palmieri, Director of Human Resources; Tom Rigwood, Director of Public Works; Fred Friedl, Fire Chief; Kevin Woodside, Chief Police

 

Roll Call

PRESENT:       6- Ross, Park, Garner, Balmes, Morris, Schwarz

ABSENT:         0- None

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

 

None.

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Schwarz, seconded by Trustee Balmes to approve the Consent Agenda as presented.

 

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Morris, Schwarz

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of minutes from the January 28, 2013 Village Board meeting.

 

2.  Approval of Payroll for period ending January 26, 2013 in the amount of $691,201.18.

 

3.  Approval of Payroll Transfer Journal for period ending January 26, 2013 in the amount of $684,635.98.

 

4.  Approval of Bills for the period ending February 4, 2013 in the amount of $528,827.86.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Morris, Schwarz

NAY:                0- None

ABSENT:         0- None

Motion Carried.

 

 

D.  PETITIONS AND COMMUNICATIONS

 

 1.        Approval of a Proclamation designating February 10 –16, 2013 as Future Business Leaders of America-Phi Beta Lambda (FBLA-PBL) Week in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of a Proclamation designating February 10 –16, 2013 as Future Business Leaders of America-Phi Beta Lambda (FBLA-PBL) Week in the Village of Gurnee.

 

Voice Vote:     ALL AYE:        Motion Carried

 

2.  Update from Sandra Hart, Lake County Board Member - District 13, on the upcoming Lake County, Illinois Strategic Planning process.

      Ms. Hart presented the following Power Point presentation to the Board.

 

Lake County Government

  • 21 Elected County Board Members
  • 8 Elected Officials (Sheriff, State’s Attorney, Treasurer, County Clerk, Circuit Court Clerk, Coroner, Recorder of Deeds, Regional Superintendent of Schools)
  • 19th Judicial Circuit Court
  • Health Department
  • 30+ departments/divisions
  • 2,700 employees

 

The Lake County Board approves a $485 million budget that funds all of these agencies/departments.

 

What does the County do?

  • Elections & Records: 3%
  • Public Works & Transportation: 28%
  • Judicial & Public Safety: 29%
  • Health & Community Services: 25%
  • Planning, Building & Zoning: 2%
  • Finance & Administration: 13%

 

Lake County Strategic Goals

  • Reduce Congestion & Improve Transportation Systems in Lake County
  • Enhance Livability & Economic Opportunities
  • Promote a Sustainable Environment Build Healthy & Resilient Communities Provide Public Safety

 5 Community Forums

  • Open House

Refine the vision & identify priorities & values through focused questions

Rank priorities and values using pulse pad technology

  • On-Line Input

Submit comments

Survey/ranking of priorities from forum

 

Community Forums

 

  • 6 – 7 p.m. Open House - Visit informational displays, ask questions, and learn about County services and programs
  • 7 p.m. Community Forum - Share your input and participate in interactive exercises

 

3.  Request from Trustee Park concerning discussion topic for future Committee of the Whole meeting.

 

      Trustee Park asked that Village staff investigate the possibility of our business community consolidating waste haulers.  He said consolidating waste haulers should reduce cost and keep fewer trucks on our streets.  He said he would like to have staff question the business community to see if they have interest.

 

      Mayor Kovarik asked if the Board had any objections.

 

      Mr. Muetz said several communities in our area already have similar programs in place.

 

      Trustee Morris asked how many different waste haulers do business in Gurnee.

 

      Mr. Muetz said the Village licensed four or five different waste haulers.  

 

E.  REPORTS

 

None.

 

F. OLD BUSINESS

 

None.

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1.  Approval of Res. 2013 - 01 adopting a Unified Communications Policy for the Village of Gurnee.

 

      Mr. Muetz said in the past, external communications were primarily handled by a handful of people.  As communication mediums have expanded beyond the website and Keeping Posted newsletter, a larger group of employees are now developing external communications.  As a result of this expansion, staff believes it is prudent to have policies in place to ensure set expectations are being met.  He said Management Analyst Erik Jensen has been working over the past few months to develop a Unified Communications Policy for the Village of Gurnee.  The policy as drafted establishes general guidelines on major communication mediums.  The end goal of the policy is clear, consistent and quality communications from Village staff to our stakeholders.

 

      Mr. Jensen stated that the main purpose of the Unified Communications Policy is to bring all the various forms of media under a generalized set of rules.  

 

      Mr. Jensen then overviewed the policy and briefly discussed the general rules that would be used for communications as well as the specialized rules for each specific communications medium including mass notification, online media, print media and social media communications.  He also stated that the policy incorporates generalized policies for network and press relations which will be continuing areas of development in the future.  He then asked for any questions.

 

Mayor Kovarik asked for clarification as to whether or not third party information sharing would need to be reciprocal.

     

      Mr. Jensen stated that the Village would retain all control over which information it chooses to promote.

     

      Regarding third party sharing, Trustee Park asked what provisions the Village has to make sure information is not outdated.

 

      Mr. Jensen stated that the primary third parties the Village works with are the ones we continuously promote such as the library, park district, township, etc.  Generally, the Village will only promote organizations that it has continual information sharing with on a regular basis.

 

      Under the Prohibitions section of the General Provisions for All Communications, Trustee Park asked for clarification regarding the following language:  Content containing opinions or information that would be considered highly subjective by a reasonable person.  Trustee Park suggested that “reasonable person” should be stated as an actual individual so that it is clear who is making the decision.

 

      Mr. Winter said it really relates to things the Village will be posting.  He said Mr. Jensen looked at other communities and they attribute where the content is coming from.

 

      Trustee Schwarz asked about training for the employees so they don’t violate the policy. 

 

      Mr. Jensen stated he is working through the training aspect with each department head.

 

      Trustee Garner asked if there is a final check of communications before posting to various media.

 

      Village Administrator Muetz stated that depending on what the communication is, final checks are made through the Administration department such as proof reading, etc.

     

It was moved by Trustee Park, seconded by Trustee Schwarz to approve of Res. 2013 - 01 adopting a Unified Communications Policy for the Village of Gurnee.

 

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Morris, Schwarz

NAY:                0- None

ABSENT:         0- None

Motion Carried.

 

H.  PUBLIC COMMENT

 

None.

I. EXECUTIVE SESSION

 

Adjournment to Executive Session

 

 

 

 

 

 

 
Recall to Order

 

 

 

 

 

The Village Attorney stated that tonight’s Executive Session will reference:

5 ILCS 120/2 2 (c) (2) which states:  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

It was moved by Trustee Balmes, seconded by Trustee Schwarz to adjourn the meeting into Executive Session.

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Morris, Schwarz

NAY:                 0- None

ABSENT:          0- None

Motion Carried.

 

Mayor Kovarik adjourned the meeting into Executive Session at 8:02p.m.

 

Mayor Kovarik recalled the meeting to order at 8:51 p.m.

 

PRESENT:       6- Ross, Park, Garner, Balmes, Morris, Schwarz

ABSENT:         0- None

 

Closing Comments

None.

 

 

 

Adjournment

It was moved by Trustee Park, seconded by Trustee Balmes to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:52 p.m.

 

 

Andrew Harris,

Village Clerk