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MINUTES OF BUDGET HEARING #2
OF THE GURNEE VILLAGE BOARD
GURNEE VILLAGE HALL
MARCH 14, 2011
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Call to Order
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Mayor Kovarik called Budget Hearing #2 to order at 6:33 p.m.
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Other Officials in Attendance
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James T. Hayner, Village Administrator; Patrick Muetz, Assistant to Administrator; David Ziegler, Community Development Director; Diane Lembesis, Finance Director; Christine Palmieri, Director of Human Resources; Chris Velkover, Information Systems Director; Tom Rigwood, Director of Public Works; Fred Friedl, Fire Chief; John Kavanagh, Deputy Fire Chief; Robert Jones, Police Chief, Kevin Woodside, Deputy Police Chief; Terri Kincaid, Deputy Police Chief
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Roll Call
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PRESENT: 6- Morris, Schwarz, Ross, Garner, Jacobs, Balmes
ABSENT: 0- None
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Departmental Budget Presentations
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a) Administration (including Contingency)
Mr. Hayner and Patrick Muetz presented the following Power Point Presentation:
Departmental Description
Departmental Objectives
Admin FY 10/11 Review
Admin FY 11/12 Budget
The budget proposal for Fiscal Year 11/12 is 8% higher than the prior year, with the majority of expenses concentrated in the costs of personnel. In addition to the full-time staff, the wage costs of the Mayor, Clerk, Village Trustees, and Civil Service are also accounted for in the Administration cost center.
Highlights of the budget proposal include the following items:
Salary and Wages are increasing 10% because staff recommends a change the part-time Intern position to a full-time Management Analyst and promotion of the Assistant to the Administrator to Assistant Administrator.
Personnel Expenses are increasing $2,800 as the Village has increased the Meeting and Conventions line item in anticipation of the ICMA Annual Conference being hosted in Milwaukee, WI in 2011 and to allow the Finance Director to complete continuing education requirements.
Insurance costs are increasing $25,000 because of lawsuits being factored into the 4 year average used to determine the insurance renewal premium.
Capital expenses are increasing $11,000 over FY 10/11 as a result of replacing 4 aging PC’s that were previously delayed, as well as sharing the cost of continued server virtualization. Server virtualization allows for more than one server to operate on the same piece of hardware, this in turn helps reduce the overall number of servers, as well as related maintenance and replacement costs.
Admin Personnel
Overall, the Department is increasing by .10 FTE.
Public Info FY 10/11 Review
Public Info FY 11/12 Budget
The FY 11/12 Budget is 5% higher than the prior year.
Capital expenses increased from $2,000 to $4,000. The additional $2,000 is to replace the projector in the Council Chambers. All other categories are flat.
Municipal Building FY 10/11 Review
Municipal Building FY 11/12 Budget
The FY 10/11 is 1% higher than last year’s budget as a result of budgeting for the biannual deep clean of Village Hall.
Village-wide Obligations FY 10/11 Review
Obligations FY 11/12 Budget
The FY 11/12 Village-wide Obligations budget is proposed for $3.55 million.
As the Village Board abated the property tax levy related to outstanding bonds, the Village will once again transfer from the General Fund to the Bond Fund to cover the annual debt service.
The Key Lime and Mills recaptures are linked to the revenue numbers, and will continue throughout the 11/12 fiscal year, projected for $462 thousand and $1.3 million respectively.
The Park Aquatic Agreement will account for $380 thousand in fiscal year 11/12. This will be the 11th year of the 19-year contract.
$60,000 is included for the new “Gurnee’s Got It” campaign. We recently received a proposal at a cost of $40,000, so we will be adjusting this figure. In addition, we do anticipate participation from the Park District and Convention Bureau again.
Village Wide Obligations
The 5% increase is mainly a result of budgeting $60,000 for a hybrid version of the Gurnee’s Got It! marketing campaign, which we expect to recoup some of this funding thru Park District and Convention Bureau participation.
The Gurnee Mills Recapture line item has been increased due to the uptick in the economy and sales tax revenue.
Questions or Comments:
Trustee Morris asked if staff was aware of SB0026 and what will be cut from the budget if the 1.5 million dollars in gross revenue generated from Red-Light cameras is lost due to pending legislation banning red turn on red violations.
Mr. Hayner said Village Staff would have to take a close look at things and a few options are to not transfer fund to Capital or reduce personnel. He said it is difficult to guess what changes would be made until that legislation is on the house floor.
Trustee Ross asked about maintenance to the Mother Rudd House.
Mr. Hayner briefly explained what type of maintenance the Village provides and pays for.
b) Community Development
David Ziegler presented the following Power Point Presentation:
Departmental Description
Planning/Building Safety FY 10/11 in Review
Planning/Building Safety FY 11/12 Summary
Will operate on a total projected budget of $1,231,810.
Planning/Building Safety Personnel
Department will operate with 9.5 personnel, the same as FY 10/11.
Engineering FY 10/11 Review
Engineering FY 11/12 Budget
Will operate on a total projected budget of $938,905.
Engineering Personnel
Department will operate with 7.5 personnel the same as FY 10/11.
Engineering Budget
The FY 11/12 Budget is projected to increase by $112,637 or 5.5% from $2,058,078 in FY 10/11 to $2,170,715 in FY 11/12.
Questions or Comments:
Trustee Schwarz asked if the plotter will be improved.
Mr. Ziegler said yes and it will be cheaper to operate.
Trustee Balmes asked if we recoup any of expenses for printing maps.
Mr. Ziegler said the Village does charge a fee for printing maps.
Mayor Kovarik asked if the Village increased the budget for mowing since vacancies have increased.
Mr. Ziegler said yes it was increased from $4800 to $5000 and briefly explained the process on mowing vacant property and recouping the expense.
Trustee Balmes asked about benefits of the Building Permit Software.
Mr. Ziegler explained all the different benefits of the software.
Trustee Balmes asked how Ordinance violation cases are handled.
Mr. Ziegler said those are handled on retainer by Mr. Winter.
c) Fire (including Foreign Fire Insurance)
Chief Friedl and Deputy Fire Chief John Kavanagh presented the following Power Point Presentation:
Departmental Description The primary mission of the Gurnee Fire Department is to provide a variety of services designed to protect the lives and property of the community it serves by providing prompt and professional services in the event of fire, medical emergencies, and disasters or any other event, which may threaten the public welfare.
GFD FY 11/12 Budget
Fire Personnel
Department will operate with 53 personnel the same as FY 10/11.
Fire-Administration Budget
The FY 11/12 Budget is projected to increase $331,885 or 3.91% from $8,491,400 in FY 10/11 to $8,823,285 in FY 11/12.
Foreign Fire Insurance
Questions or Comments:
Trustee Balmes asked about negotiations with the IAFF.
Deputy Chief Kavanagh said currently the Village is negotiating directly with the Fire Fighters; lawyers are not involved at this point.
Trustee Garner asked how many fires the Fire Department fought last year.
Deputy Chief Kavanagh said they fought 17 structural fires, 2 or 3 small commercial fires and approximately 20 or so car fires.
Trustee Garner asked how the personnel reductions have affected the Fire Department.
Deputy Chief Kavanagh said it is hard to quantify overtime and fatigue.
Trustee Garner asked if the department is operating at a bare minimum.
Deputy Chief Kavanagh responded yes.
Trustee Garner asked what happens if another Fire Fighter / Paramedic is lost.
Deputy Chief Kavanagh said overtime will increase.
Trustee Schwarz asked what happens with grant money.
Deputy Chief Kavanagh said the money is put in the General or Capital Improvement Fund.
d) Police and Communications
Chief Jones and Deputy Police Chief Kevin Woodside presented the following Power Point Presentation:
Departmental Mission Statement Create a feeling of safety and security in all our citizens by providing the best quality law enforcement services.
Police FY 10/11 Review
FY 11/12 Proposed Budget
TOTAL $12,176,275
Police FY 11/12 Summary
Police Personnel
The Department will operate with the 78 personnel unchanged from FY 10/11.
Police Administration Budget
The FY 11/12 Budget is projected to increase $688,835 or 6% from $11,487,440 in FY 10/11 to $12,176,275 in FY 11/12.
911 Communications Center
Communications FY 10/11 Review
FY 11/12 Proposed Budget
Will operate on a total projected budget of $1,457,075.
Communications FY 11/12 Summary
Communications Personnel
The Department will operate with the 13.5 personnel the same as FY 10/11.
Communications Budget
The FY 11/12 Budget is projected to increase $58,385 or 4% from $1,398,690 in FY 10/11 to $1,457,075 in FY 11/12.
Questions or Comments:
Trustee Morris asked if Chief Jones could elaborate more on the significant increase in litigation expenses.
Chief Jones stated he would be happy to meet with Trustee Morris is private to discuss litigation matters.
Trustee Garner asked dollar figure on litigation.
Chief Jones said it is on-going and he can’t give a number.
Trustee Morris asked if calls are increasing.
Chief Jones said yes calls consistently rise and briefly explained.
Trustee Morris asked for a percentage of increase in calls.
Chief Jones said around 3%.
Trustee Schwarz asked if there is any contract work available from Six Flags or Gurnee Mills.
Chief Jones briefly explained how that works.
e) Public Works (including Utility Operating Fund)
Mr. Rigwood presented the following Power Point Presentation:
Public Works Mission Statement
It is the mission of the Village of Gurnee Public Works Department to maintain the highest standard of service through careful planning and efficient execution of service to guarantee that residents and visitors to this community can enjoy a superior quality of life.
FY 10/11 Review
Street Division FY 11/12 Budget
TOTAL $3,227,355
FY 11/12 Summary
FY 11/12 Headcount Street Division
Will operate with the equivalent 16.7 personnel.
Public Works - Streets
The FY 11/12 Budget is projected to increase by $135,703 or 4% from $3,091,652 in FY 10/11 to $3,227,355 in FY 11/12.
Vehicle Maintenance FY 10/11 Review
Vehicle Maintenance Division FY 11/12 Budget
Will operate on a total projected budget of $466,010.
FY 11/12 Summary
FY 11/12 Headcount Vehicle Maintenance
Headcount will remain the same with one Fleet Manager and three mechanics.
Public Works – Vehicle Maintenance
The FY 11/12 Budget is projected to increase by $82,300 or 21% from $383,710 in FY 10/11 to $466,010 in FY 11/12.
Utility Operating FY 10/11 Review
Utility Operating FY 11/12 Budget
TOTAL $6,581,928
FY 11/12 Summary
FY 11/12 Proposed Headcount Utility Division
Headcount will reduce from 14.50 to 13.70.
Public Works – Utility Operating
The FY 11/12 Budget is projected to increase by $91,303 or 1% from $6,490,625 in FY 10/11 to $6,581,928 in FY 11/12.
Questions or Comments:
Trustee Schwarz asked how things are working with the contract regarding rehabilitating the water towers.
Mr. Rigwood said very thing is going good, explaining the contractors are great to work with.
Trustee Balmes asked if all the work is finished in the old Public Works building.
Mr. Rigwood said yes it is.
Trustee Jacobs asked why they are not budgeting more for equipment.
Mr. Rigwood said we are confident in our equipment we have. Mr. Hayner explained major equipment is budgeted in the Capital Fund which will be discussed at the future budget hearing.
Mayor Kovarik asked if we went over budget for snow removal.
Mr. Rigwood said no.
Mayor Kovarik asked what the Village can do about the 100 homes that have not had their water meter updated.
Mr. Hayner said he will be talking with Mr. Winter on how to proceed.
Trustee Garner asked per snow event what is being used more on the roadways salt or liquid.
Mr. Rigwood said the Village is using less salt and more liquid and briefly explained.
Trustee Garner asked if liquid is less expensive.
Mr. Rigwood said yes.
It was moved by Trustee Balmes, seconded by Trustee Jacobs to adjourn the meeting.
Voice Vote: ALL AYE: Motion Carried.
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Adjournment
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Mayor Kovarik adjourned the meeting at 8:17 p.m.
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Andrew Harris,
Village Clerk
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