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Information Systems Director Chris Velkover gave a Power Point presentation and then answered questions.
Strategic Direction
- Engage staff, officials, residents, and stakeholders using innovative means and interoperable methods
- Preserve high standards for availability, reliability, integrity, and usability of systems for internal & external users
- Advance new systems, tools, techniques, and approaches to using technology.
IS Division Strategic Goals
- Strategy - Improve anywhere, anytime access for designated employees and data sources.
- Measure - Increase number of handheld, tablet, laptop, and MDC devices connected over WWAN by 25%, Jan 1, 2009 vs. 2010
- Budget – Cellular Devices & Data Plans, Tablet Computers included in budget proposal.
- Strategy - Reduce number of physical servers through consolidation & virtualization, while improving recoverability.
- Measure - Reduce overall physical server count by 10%, Jan 1, 2009 vs. 2010
- Budget – Virtualization Hardware and Software included in 9-1-1 Fund, along with repurposing existing server hardware.
What are the Challenges?
- Ongoing Support Competing
with New Projects for Resources
- Changing User Population
internal turnover, new external expectations
- Securing & Protecting
against Loss of Data & Productivity
more sophisticated threats & attacks
- Mobility & Remote Access Anywhere, anytime
- Investing finding balance and avoiding obsolescence with limited funding
What are the Opportunities?
- Changing
Internal User Population - Savvy, sophisticated, multi-taskers with new perspective on work
Resident expectations of how they can interact with services, officials, and each other
- Mobility & Remote Access Anywhere, anytime
- Leveraging Internal & External Partners,
new approaches, working cooperatively
Special Revenue Funds, Debt Service, and Police & Fire Pension Funds
Finance Director Tina Smigielski gave a Power Point presentation and then answered questions.
Special Revenue Fund
- Funds established for those activities that must be accounted for separately from general government operations.
- 911 Fund
- Debt Service
- Impact Fee Fund
- Asset Forfeiture Fund
- Golf Course Fund
911 Fund Purpose & Revenues
- Established by the Illinois Emergency Telephone System Act and local referendum (Gurnee Ordinance 89-164).
- Improve emergency communication equipment, procedures, and facilities.
- Administered by a 9-member board including 1 Village Board member, and 6 public safety representatives.
- Revenues mostly comprised of $0.75 monthly surcharge on wire-line and wireless phone service accounts.
911 Fund Expenditures
- Allowable expenditures prescribed by State statute.
- May 1, 2008 cash balance estimated to be approx. $850 thousand.
- FY 08/09: Maintenance of Furniture Workstations, Software interface to Lake County DOT, Fire Station #2 Tower Project
- FY 09/10: CAD Server Hardware Virtualization, Voice Logging Recorder
911 Fund Expenditures FY09/10
- Salary & Wages relate to CAD/911 Map / PrePlan maintenance & Clerical
- Personnel Expenses include User Group Meetings, Training.
- Contractual items include Connect CTY, Public Relations & SBC Network Charges.
- Utilities include Charges for 911 Lines & Service, Cellular Data Service
- Maintenance: ANI/ALI, CAD, UPS, HVAC & Logging Recorder, CAD Interoperability.
- Capital: New CAD Server Hardware, Server & Storage Virtualization,
New Logging Recorder, setting the stage for NG 9-1-1.
Debt Service Funds
- Bond Fund accounts for repayment of long-term debt.
- Abated property tax levy; therefore transfer required from the General Fund.
- FY09/10 expenses:
- Principal of $ 885 thousand;
- Interest $372 thousand;
- Bank fees of $700.
- Special Service Area #2 accounts for payments made by taxpayers related to special assessments.
- Not backed by General Obligation of the Village.
- FY 09/10 expenses:
- Principal of $22 thousand;
- Interest of $19 thousand;
- Bank fees of $350.
Asset Forfeiture Fund
- Accounts for monies acquired through outcome of drug-related criminal cases or DUI court fines collected.
- May 1 2009 cash balance estimated at $51 thousand, and looking to add $100 to that balance.
- Federal and State law require monies expended in local law enforcement efforts such as purchase of D.U.I equipment.
Impact Fee Fund
- Accounts for monies collected from developers to defray future costs associated with additional traffic, sidewalk, storm water, and public safety needs.
- May 1 2009 cash balance estimated at $2.48 million.
- Expecting $40 thousand in fees and investment income in FY09/10.
- Not recommending transfers for the upcoming year.
Golf Course Fund
- Established in 1992 when property was donated.
- Lease term expires 2031.
- Income limited to investment income on cash balances in fund, projected to be $10,150.
- Expenditures limited to occasional legal expense and payment of disputed property taxes. Budgeting $2,000 to allow for contingencies.
Police & Fire Pension Funds
- Account for resources necessary to provide retirement and disability pension benefits to sworn personnel.
- Financing provided by Village contributions, employee payroll withholdings, and investment income.
- Each fund has its own board which contracts for professional investment management, approves expenditures, and reviews requests for retirements and/or disability.
Police & Fire Pension Revenues
- Investment Income projections
- Police $725,000
- Fire $525,000
- Employer contribution and change over prior year:
- Police $1,007,857, 8.8% increase
- Based on FY08 investment return 5.12%; and funding level of 69.0%. Cost is approx. 20% of base salary.
- Fire $894,658, 11% increase
- Based on FY08 investment return of 5.29%; and funding level of 77.7%. Cost is approx. 22% of base salary.
- Projected employee payroll withholdings and rate:
- Police $497,000 (9.910% pretax);
- Fire $389,000 (9.455% pretax)
Police & Fire Pension Expenditures
- Benefit Payment (Salaries & Wages) including retiree, surviving spouse & disability pensions.
- Police $707,000, and Fire $417,000 thousand.
- Personnel expense includes seminars for Board members, medical reviews, etc.
- Police $5,500, and Fire $5,500.
- Professional Services include Investment Management, Bank Fees, and proportional share of Audit fees.
- Police $71,750, and Fire $29,750.
- Contractual includes cost of out-sourced Pension Accounting and Benefits Administration, and other miscellaneous items.
- Police $16,200, and Fire $12,200.
It was moved by Trustee Jacobs, seconded by Trustee Garner to adjourn the meeting.
Voice Vote: ALL AYE: Motion Carried.
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