Based on feedback from the Trustees, Mr. Muetz presented an overview of the FY13/14 Approved Budget versus the FY 14/15 requests and the FY 14/15 proposed budget. He stated that the final proposed has been reduced 4.5% under the original proposed budget. Mr. Muetz presentation included a review of the adjustments since Budget Hearing #1, General Fund reserve, further reductions in capital infrastructure, comparison of FY 13/14 Final Budget verses FY 14/15 Requests and the Final Proposed FY 14/15 adjustments. Mr. Muetz also gave General Fund Reserve Scenarios indicating dollars available for Capital Improvements, as well as options for further reductions in the General Fund and Capital Fund expenditures.
Trustee Park questioned when the pool payment would be completed. Mr. Muetz stated that the last pool payment of $380,000 will be made in FY 2020.
Trustee Park stated his concern regarding infrastructure dollars, how to establish long-term funding source, how to create funding dollars and how to move forward. Trustee Park asked the Board to consider authorizing the cost adjustments Mr. Muetz identified and at a minimum, drop the General Fund balance to 60%.
Trustee Ross asked about the timeframe of the $6,000,000 infrastructure spending. Mr. Drabicki responded stating the immediate needs of the Village are very significant in the roadway network. He further stated that the $6,000,000 represents a five-year plan that would move the Village forward.
Trustee Hood asked how the Capital Fund fire engine and snow plow payment reduction would work over two fiscal years. Mr. Muetz stated that staff would work with the provider and that the initial payment would made before April 30th and the second payment would be made after May 1st. Trustee Hood also echoed Trustee Park’s statement regarding the General Fund balance.
Trustee Balmes asked if vehicle maintenance would be affected if the Village spread out the fire engine and snow plow payments over a two year fiscal period. Mr. Muetz stated staff would work with the Fleet Manager to review the equipment that’s being replaced and determine what dollars, if any, would be needed for vehicle maintenance until the new equipment is received.
Trustee Balmes asked Mr. Drabicki if the designated roads for repair had already been identified through evaluation. Mr. Drabicki confirmed Trustee Balmes’ statement and also indicated that depending on the state of the evaluation, some repairs may be very easy to act upon; however, the heavier maintenance roads that require engineering may have to be deferred until the following year.
Trustee Balmes further asked about the sewer and water infrastructure and how that relates to the repairs. Mr. Drabicki stated those expenses would come out of the Utility Fund.
Trustee Garner stated his recommendation is to drop down the General Fund level to 60%. He stated we need to put a permanent plan in place to make infrastructure a priority.
The Mayor stated she would prefer not to pull the new snow plow and fire engine out of the budget, and as a trade off, she asked to remove the new Economic Director’s position from the budget. She believes removal of the trucks will hurt the Village’s ability to deliver service to the residents.
Trustee Wilson stated the General Fund Reserve is there when we are in need. He further believes the road improvement makes the Village a more viable community as it relates to businesses.
Based on the Trustee’s comments, the Mayor stated staff should review drawing down the reserves to 60% which puts dollars into Capital Spending for this year.
Mr. Muetz stated will prepare the latest changes and bring the Proposed Budget for Fiscal Year 2014/2015 forward for a vote at the April 7, 2014 meeting.