Minutes of the Regular Meeting of the Gurnee Village Board - April 15, 2013

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

APRIL 15, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; Bryan Winter, Village Attorney; Scott Drabicki, Village Engineer; Erik Jensen, Management Analyst; Diane Lembesis, Finance Director; Christine Palmieri, Director of Human Resources; Chris Velkover, Information Systems Director; Tracy Velkover, Planning Manager; Tom Rigwood, Director of Public Works; Fred Friedl, Fire Chief; Kevin Woodside, Chief Police

 

Roll Call

PRESENT:       5- Ross, Park, Garner, Balmes, Schwarz

ABSENT:         1- Morris

 

Pledge of Allegiance

Boy Scout Troop 672 led the Pledge of Allegiance. 

 

 

A.  PUBLIC COMMENT

 

Patricia Williams
4614 North Windbridge, Round Lake Park

 

Gerry Patterson
334 Concord Square
Gurnee

 

  


 



Ms. Williams and Ms. Patterson introduced themselves as Senior Sales Representatives for Holiday Inn to the Mayor and Village Board.

 

 

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Garner to approve the Consent Agenda as presented with a minor amendment to Minutes page 6739 from the March 4th, 2013 budget hearing minutes.

 

Roll call,

AYE:                5- Ross, Park, Garner, Balmes, Schwarz              NAY:                0- None

ABSENT:          1- Morris

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of minutes from the March 4, 2013 Budget Hearing, March 11, 2013 Budget Hearing, March 18, 2013 Budget Hearing, March 18, 2013 Village Board Meeting, and April 1, 2013 Budget Hearing.

 

2.  Approval of Ord. 2013 -14 accepting the Final Plat of Meyer Resubdivision.

 

3.  Approval of awarding the 2013 Roadway Crack Sealing Maintenance Project to the low bidder, Behm Pavement Maintenance, Inc., at a cost not to exceed $45,000.00.

 

4.  Approval of reduction in letter of credit for 7223 Brae Court to $500.00 as recommended by the Village Engineer.

 

5.  Approval of granting a Temporary Class 9 Liquor License to the Woodland Education Foundation for their “Woodland Wishes Benefit Auction” to be held on April 20, 2013 at the Hunt Club Park Community Center.

 

6.  Approval of Fire Lieutenant Andy Wienckowski’s request to participate in the Village’s tuition assistance program in pursuit of a Bachelors Degree in Fire Service Management from Southern Illinois University.

  

7.  Approval of Firemedic Ryan Lee’s request to participate in the Village’s tuition assistance program in pursuit of a Bachelors Degree in Fire Service Management from Anna Maria College.

 

8.  Approval of Payroll for period ending April 6, 2013 in the amount of $699,283.51.

 

9.  Approval of Payroll Transfer Journal for period ending April 6, 2013, in the amount of $692,790.57.

 

10.  Approval of Bills for the period ending April 15, 2013 in the amount of $1,222,603.66.

 

It was moved by Trustee Balmes, seconded by Trustee Schwarz to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                5- Ross, Park, Garner, Balmes, Schwarz              NAY:                0- None

ABSENT:          1- Morris

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Steve Carlson
Lake County District 7 Rep.

 

 

 

 

 1.  Approval of Proclamation designating April 26, 2013 as “Arbor Day” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Schwarz, seconded by Trustee Ross to approve of a Proclamation designating April 26, 2013 as “Arbor Day” in the Village of Gurnee.

 

Voice Vote:     ALL AYE:        Motion Carried

 

2.  Acknowledgement of request from residents on Lockwood Lane related to pedestrian improvements along Hunt Club Road from Lockwood Lane north to Orchard Valley Drive.

 

      Mr. Muetz stated that the Village recently received a petition from the residents on Lockwood Lane related to the asphalt maintenance path that runs north along the west side of Hunt Club Road between Lockwood Lane and Orchard Valley Drive.  The maintenance path is not intended as a pedestrian path, and therefore has not been maintained as such.  The residents have requested the path be improved in order to allow safer travel of pedestrians and bicyclists.  There are challenges to meeting this request based on right-of-way and the fact that a decent amount of the segment is located in unincorporated Lake County.  At this point, staff needs to respond to the residents.  Options include the Village absorbing the cost, exploring a cost sharing agreement with the County for installation or leaving the segment as is.  Staff recommendation is to contact the County and discuss a cost sharing agreement to improve this stretch.

 

      Mayor Kovarik stated this matter is under advisement and the Village will work with the County.

 

      Mr. Carlson asked for more information to be sent to him so he can review the matter.

 

3.  Acknowledgement of contractual 3% Waste Management rate adjustment effective June 1, 2013.

 

      Mr. Muetz said, per the refuse contract, Waste Management is entitled to an annual adjustment based on Chicago-Gary Kenosha February CPI; however, the adjustment will be no less than 3% and no more than 5%.  The February CPI for the referenced region less than 3% as a result, rates will increase by 3% on June 1st.  Despite this increase, Gurnee has some of the most favorable rates in the area based on the services provided.

E.  REPORTS

 

Mr. Muetz briefly discussed the possibility of a flooding event during the upcoming week and overviewed the initial steps the Village had taken to respond.  He stated that the forecast had not yet been finalized, but that with the potential of two to four inches of rainfall, staff anticipates a flood is highly likely.  Staff will continue to monitor but will begin preparing sandbags.

 

Mayor Kovarik asked about whether or not Gurnee Grade School would need to be protected.

 

Mr. Muetz said that the Lake County Stormwater Management Commission now has ownership of the school property and felt no need to sandbag or otherwise protect it.

 

Mayor Kovarik said that there were no discussion topics on the agenda for the April 22nd Committee of the Whole meeting and asked the Trustees if they would like to cancel the meeting.

 

It was moved by Trustee Balmes, seconded by Trustee Schwarz to cancel the Committee of the Whole meeting for April 22, 2013.

 

Roll call,

AYE:                5- Ross, Park, Garner, Balmes, Schwarz             

NAY:                0- None

ABSENT:          1- Morris

Motion Carried.

 

F. OLD BUSINESS

 

None.

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.  Approval of Ord. 2013 - 15 granting a Special use Permit and Joint Use of Facilities pursuant to the Gurnee Zoning Ordinance relating to a special sports instruction facility for indoor/all season baseball and softball training at 880 Lakeside Drive.

 

      Mr. Muetz said BatSpeed, which provides indoor baseball and softball education training for youth, has outgrown its current location at 905 Lakeside Drive and has proposed to move across the street into 25,000 sq. ft. of space at 880 Lakeside Drive.  A portion of 880 Lakeside is occupied by Jump America.  The property is zoned I-2 and allows indoor operations such as this via a Special Use Permit.  The proposal was before the Planning & Zoning Board (PZB) on April 3rd and received a unanimous favorable recommendation, subject to 4 conditions:

 

  • 38 landbanked parking spaces be provided in the future if deemed necessary by the Village.
  • If a parking problem develops, the petitioner will appear before the PZB with a plan to remedy it.
  • Employees of BatSpeed shall park in more remote areas of the lot.
  • That if landbank parking is necessary, four additional trees must be planted on the property at the time the spaces are striped.  Location and type of tree reviewed and approved by the Planning Division.

 

      In addition to the Special Use Permit request, the petitioner is requesting approval of a shared parking agreement as both BatSpeed and Jump America will share the same parking lot.  Based on observed demands by each business, the current lot size is able to accommodate both adequately.  In addition, the businesses have different peak demand hours and business models.  The combination of the above factors should help ensure parking does not become an issue. 

 

      He said Jump America has provided letters of support for the SUP and shared parking agreement.  

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Ord. 2013 -15 granting a Special use Permit and Joint Use of Facilities pursuant to the Gurnee Zoning Ordinance relating to a special sports instruction facility for indoor/all season baseball and softball training at 880 Lakeside Drive.

 

Roll call,

AYE:                5- Ross, Park, Garner, Balmes, Schwarz              NAY:                0- None

ABSENT:          1- Morris

Motion Carried.

 

2.   Approval of Ord. 2013 - 16 authorizing the first amendment of the agreement between the Northern Illinois Municipal Electric Collaborative (NIMEC) and the Village of Gurnee for consulting services regarding an electricity aggregation program.

 

      Mr. Muetz said the Village has had a longstanding relationship with NIMEC as it relates to reviewing rates and purchasing electricity.  This relationship goes back over 11 years. Last year the Village entered into an agreement with NIMEC to assist us with our electrical aggregation program.  NIMEC prequalified suppliers, bid accounts and provided program administration support to staff.  With another round of bidding on the horizon as the electrical contract is set to expire in July, staff is recommending the Village once again contract with NIMEC.  Staff continues to be very pleased with the level of knowledge and support this group brings to the table. 

 

      He said the contract before you for consideration remains unchanged from last year’s agreement, with the exception of the term, which is simply extended for another year to make the expiration date June 1, 2014.  As a reminder, NIMEC is reimbursed for their work through the rates charged, there is no direct fee paid by the Village.  The cost of partnering with NIMEC equates to the average homeowner paying approximately $3 per year (agreement stipulates NIMEC rate is $0.00025 per kilowatt hour). Based on the reasons briefly outlined above, staff is recommending the Village contract with NIMEC.  We have worked with the group for many years and have always been impressed by the expertise, responsiveness, and ability to obtain excellent rates.

 

It was moved by Trustee Balmes, seconded by Trustee Garner to approve of Ord. 2013 - 16 authorizing the first amendment of the agreement between the Northern Illinois Municipal Electric Collaborative (NIMEC) and the Village of Gurnee for consulting services regarding an electricity aggregation program.

 

Roll call,

AYE:                5- Ross, Park, Garner, Balmes, Schwarz              NAY:                0- None

ABSENT:          1- Morris

Motion Carried.

 

3.  Approval of Ord. 2013 - 17 amending the Plan of Operation and Governance for the Village of Gurnee’s Electrical Aggregation Program.

 

     Mr. Muetz said in your packet is a memo from Management Analyst Erik Jensen.  Mr. Jensen manages our electrical aggregation program.  With a year under our belts and another round of bidding on the horizon, Mr. Jensen would like to modify two sections of our Plan of Operation and Governance.  One modification is to shorten the opt out period from 21 days to 14 days.  With residents now familiar with the process, staff does not believe this will have adverse impacts on our citizens.  Shortening the timeframe also allows us to speed up the implementation process.  The second modification is to allow the winning supplier to contact residents/small businesses that are already signed up with another supplier.  This would merely be an educational outreach once the Village has selected a supplier.  During the last transition process, the Village received calls from customers enrolled with another supplier, our hopes is this additional outreach will help reduce these calls.  All other aspects of the Plan remain the same.

 

     Mayor Kovarik asked how many residents opted out of the Aggregation Program last year.

 

     Mr. Jensen said less than 2% of our residents opted out of the program.

 

It was moved by Trustee Park, seconded by Trustee Garner to approve of Ord. 2013 - 17 amending the Plan of Operation and Governance for the Village of Gurnee’s Electrical Aggregation Program.

 

Roll call,

AYE:                5- Ross, Park, Garner, Balmes, Schwarz              NAY:                0- None

ABSENT:          1- Morris

Motion Carried.

 

4.  Approval of Res. 2013 - 04 authorizing the Village Administrator to negotiate and approve a contract with an electricity supplier as obtained through the Northern Illinois Municipal Electric Cooperative (NIMEC).

 

      Mr. Muetz said this resolution relates to our Electrical Aggregation Program.  In order for the Village to accept the winning bid for our residential and small commercial loads, it needs to enter into an agreement with the winning supplier on the day of the bid.  This is because the bid is only good for a period of 24 hours.  This process is consistent with previous NIMEC bids the Village has participated in.  We have updated the Resolution authorizing the Village Administrator to approve the contract and it is ready for your consideration.  As in the past, the winning bid will come before the Village Board for formal approval.  This authorizing resolution is now ready for your consideration.

 

It was moved by Trustee Ross, seconded by Trustee Schwarz to approve of Res. 2013 - 04 authorizing the Village Administrator to negotiate and approve a contract with an electricity supplier as obtained through the Northern Illinois Municipal Electric Cooperative (NIMEC).

 

Roll call,

AYE:                5- Ross, Park, Garner, Balmes, Schwarz           

NAY:                0- None

ABSENT:          1- Morris

Motion Carried.

H.  PUBLIC COMMENT

 Jim Walsh
4195 N. Brown Circle

 


Mr. Walsh congratulated all those that were victorious in the recent election.  He also wanted to thank Trustee Schwarz for his service on the Village Board.  He ended by saying his thoughts and prayers go out to those in the Boston area.

 

Closing Comments

None.

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Park to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 7:55 p.m.

 

 

Andrew Harris,
Village Clerk