Minutes of the Regular Meeting of the Gurnee Village Board - May 5, 2014

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

MAY 5, 2014

 

Call to Order

Mayor Kovarik called the meeting to order at 7:31 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Scott Drabicki, Village Engineer; Erik Jensen, Management Analyst; Christine Palmieri, Director of Human Resources; Chris Velkover, Information Systems Director; Tom Rigwood, Director of Public Works; Larry Dunn, Fleet Manager; Fred Friedl, Fire Chief; John Kavanagh, Deputy Fire Chief; Kevin Woodside, Police Chief; Jay Patrick, Adm. Commander; Saundra Campbell, Commander; Terri Kincaid Deputy Police Chief; Tracy Velkover, Planning Manager

 

Roll Call

PRESENT:       6- Wilson, Ross, Park, Garner, Balmes, Hood     

ABSENT:         0- None

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

A.  PUBLIC COMMENT

 

None.

 

B.  APPROVAL OF CONSENT AGENDA

 

 

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve the Consent Agenda as presented with the removal of item #1.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

ITEM REMOVED  1.  Approval of the minutes from the April 21, 2014 meeting.

 

2.  Approval of Ord. 2014 - 19 amending Chapter 78, Section 78-105 Subsection (d), of the Gurnee Municipal Code to prohibit parking on Knottingham Drive, west side, between Bentley Drive and Dada Drive.

 

3.  Approval of annual performance bonus of 6% for Village Administrator.

 

4.  Approval of Payroll for period ending April 19, 2014 in the amount of $757,017.94.

 

5.  Approval of Payroll Transfer Journal for period ending April 19,

      2014 in the amount of $750,896.57.

 

6.  Approval of Bills for the period ending April 30, 2014 in the amount of $618,842.04.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood           

NAY:                0- None

ABSENT:          0- None

Motion Carried.

 

 

Item #1 discussion:

 

Trustee Ross said new business item #1 indicates the “Motion Carried” and it did not.

 

Mayor Kovarik said the error will be fixed.

 

It was moved by Trustee Ross, seconded by Trustee Balmes to approve of the minutes from the April 17, 2014 meeting.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood     

NAY:                0- None

ABSENT:          0- None

Motion Carried.

 

E.  REPORTS

 

 1.   Approval of staff appointments and advisory board members as recommended by Mayor Kovarik.

 

..... Village Staff:

      Village Administrator:  Patrick Muetz

      Community Dev. Director ./Asst. Village Administrator:  David Ziegler

..... Village Engineer:  Scott Drabicki

      Public Works Director:  Tom Rigwood

      Police Chief:  Kevin Woodside

      Fire Chief/ ESDA Director:  Fred Friedl

      Finance Director:  Diane Lembesis

      Treasurer:  Patrick Muetz

      IMRF Agent:  Diane Lembesis

      Village Attorney:  Bryan Winter

      Deputy Village Clerk:  Donna Dallas

 

Planning and Zoning Board:

Board Chairman – Term Expiring 4/30/16 - Jim Sula

Board Member – Term Expiring 4/30/16 - Tom Drake

Board Member – Term Expiring 4/30/16 - Edwin Paff

Board Member – Term Expiring 4/30/16 - Sharon Salmons

 

Civil Service Commission:

Commissioner – Term Expiring 4/30/17 - Gretchen Neddenriep

 

Ethics Commission:

Commissioner – Term Expiring 4/30/17 - Barbara Swanson

 

Police Pension Board: 

Board Member – Term Expiring 4/30/16 - Dennis Daly

 

Fire Pension Board: 

Board Member – Term Expiring 4/30/16 - Ed Conarchy

 

Administrative Hearing Officer:

      Term Expiring 4/30/15:  Yolanda Torrez

 

It was moved by Trustee Wilson, seconded by Trustee Garner to approve of staff appointments and advisory board members as recommended by Mayor Kovarik.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood           

NAY:                0- None

ABSENT:          0- None

Motion Carried.

 

2.         Approval and oath of office for the promotion of Sergeant David

      Farrow to Police Commander.

 

      Police Chief Woodside introduced Sergeant David Farrow and spoke briefly about him.

 

      Mayor Kovarik administered the oath of office.

 

3.   Approval and oath of office for the promotion of Commander Saundra Campbell to Deputy Police Chief.

 

      Police Chief Woodside introduced Commander Saundra Campbell and spoke briefly about her.

 

      Mayor Kovarik administered the oath of office.

 

      Pastor Stephens from Gurnee Community Church provided an inspirational statement.

 

4.   Approval of Proclamation designating May 2014 as “Building

      Safety Month” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Wilson, seconded by Trustee Garner to approve of a Proclamation designating May 2014 as “Building Safety Month” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried

 

5.   Approval of Proclamation designating May 11 - 17, 2014 as

      “National Police Week” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Ross, seconded by Trustee Park to approve of a Proclamation designating May 11 - 17, 2014 as “National Police Week” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried

 

6.   Approval of Proclamation designating May 18 - 24, 2014 as

      “National Public Works Week” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Garner, seconded by Trustee Wilson to approve of a Proclamation designating May 18 - 24, 2014 as “National Public Works Week” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried

 

F. OLD BUSINESS

 

None.

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

David Pardys
Swanson, Martin & Bell, LLP

 

 

 

 


Matt Krummick
LaSalle Group, LLC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.  Approval of Ord. 2014 -20 approving the first amendment to annexation agreement on the petition of Mike Minchillo Construction, LLC for property located at the southeast corner of Fuller Road and Red Pine Avenue, and more specifically at 36185 North Fuller Road.

 

      Public Hearing item.

 

It was moved by Trustee Wilson, seconded by Trustee Park to approve of Ord. 2014 -20 approving the first amendment to annexation agreement on the petition of Mike Minchillo Construction, LLC for property located at the southeast corner of Fuller Road and Red Pine Avenue, and more specifically at 36185 North Fuller Road.

 

Roll call,

AYE:                5- Wilson, Ross, Park, Garner, Balmes                  

NAY:                0- None

ABSENT:          0- None

ABSTAIN:         1-Hood

Motion Carried.

 

2.  Approval of Ord. 2014 -21 accepting of the final plat of Normandy Woods Phase One.

 

      Mr. Muetz said this plat will create two buildable lots fronting Red Pine Avenue where all roadway and utility improvements already exist.  The request is seeking relief from sidewalk and curb installation along Fuller Road.  Fuller Road does not have sidewalk or curb to either the north or south of this property, as such, requiring for this development is not logical.

 

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve of Ord. 2014 -21 accepting of the final plat of Normandy Woods Phase One.

 

Roll call,

AYE:                5- Wilson, Ross, Park, Garner, Balmes    

NAY:                0- None

ABSENT:          0- None

ABSTAIN:         1-Hood

Motion Carried.

 

3.   Approval of Ord. 2014 -22 granting a Special Use Permit for an Assisted Living Facility, a Special Use Permit for Preliminary Planned Unit Development (“PUD”) with a PUD Agreement and approval of Preliminary PUD and associated plans, and approval of the Final PUD and associated plans, on the petition of the LaSalle Group, LLC. For 11.6 acres located approximately 710 free north of the northeast corner of Hunt Club Board and Washington Street.

 

      Mr. Muetz said the LaSalle Group, LLC, is the developer/owner of Autumn Leaves, an Assisted Living Facility that specializes in the care of individuals with Alzheimer’s and other forms of dementia.  There are seven Autumn Leaves facilities in the Chicago area, with additional developments outside of Illinois.  As it relates to Gurnee, they are the contract purchaser of a 12-acre parcel north of Thomas Place. 

 

      The amended and restated Courts of Hunt Club Annexation/PUD agreement, which governs the property, requires that a PUD be utilized for the development of the parcel.  In addition, under the R-2 zoning district, an Assisted Living Facility requires a Special Use Permit.   As such, the LaSalle Group is requesting:

 

1)  Special Use Permit for a Preliminary PUD for a one-story Assisted Living Facility for individuals with Alzheimer’s and other forms of dementia;

 

2)  Special Use permit to allow the establishment of an Assisted Living Facility;

 

3)  Final PUD Plat approval; and

 

4)  Final Subdivision Plat approval.

 

      Mr. Muetz said the Group is proposing to develop the site with a one story, 42 unit building that will include secured patio areas on the north and south sides, walking paths, a connection to the existing Thomas Place trail, extensive landscaping, and “Village-style” light fixtures.  The building will be accessed via a shared access drive provided with the Thomas Place development.  The petitioner plans to provide a similar easement on the north side of its development to accommodate future development of the property to the north.  All traffic aspects of the development, including the number of parking spaces, have been reviewed and supported by the Village’s Traffic Consultant.

 

      Three departures to the Village’s Zoning Ordinance are requested: 

 

1)  The applicant is requesting a 50% reduction to the tree replacement requirement for the removal of “undesirable” species.  Of the 225 trees proposed for removal, approximately 194 qualify as an undesirable species.  This mitigation request is consistent with request approved for Thomas Place.

 

      In addition, the LaSalle Group is requesting further relief from the Tree and Woodland Protection Ordinance because they can’t physically accommodate all of the required replacements on their site, without planting the bulk of the trees in the wetland area. Specifically, the developer is requesting a $11,250 donation into the Village’s tree fund be accepted. 

 

2)  Lighting on the site meets the Village’s lighting ordinance, with the exception of the horizontal foot-candle levels underneath the Porto Cochere.  The high readings or “hot-spots” are the result of the close proximity of the Porto Cochere’s ceiling, where the light fixtures are mounted, to the ground.  The fixtures are completely recessed behind the soffit and therefore, should not result in any glare.  The applicant is citing resident safety in regards to this departure.

 

3)  The applicant is requesting a departure to allow a 65-foot separation between the building and the emergency generator. On residentially zoned properties, generator units must be located within 5 feet of the adjacent wall of a principal structure.  The requested departure will allow the generator to be located east of the building, across the drive aisle, near the transformer, shed, and dumpster.  Based on the size of the parcel and the distance between the generator and any neighboring structures, this should not be an issue.   

 

      The request received a unanimous favorable recommendation from the Planning & Zoning Board.

 

      Mr. Pardys with Swanson, Martin & Bell said this will be a one story building with 42 units modeled after the Crystal Lake location.  He said it will be a beautiful facility and a great addition to Gurnee.

 

      Trustee Ross how they came up with the fee in lieu of tree replacement.

 

      Mr. Pardys said Village staff came up with the number.

 

      Matt Krummick with the LaSalle Group, LLC gave a brief overview of the project and said this is a need that hasn’t been met in northern Lake County.  He said Gurnee is a great corridor and they are happy to be here and enjoyed working with Village Staff.

 

It was moved by Trustee Wilson, seconded by Trustee Balmes to approve of Ord. 2014 -22 granting a Special Use Permit for an Assisted Living Facility, a Special Use Permit for Preliminary Planned Unit Development (“PUD”) with a PUD Agreement and approval of Preliminary PUD and associated plans, and approval of the Final PUD and associated plans, on the petition of the LaSalle Group, LLC. For 11.6 acres located approximately 710 free north of the northeast corner of Hunt Club Board and Washington Street.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood  

NAY:                0- None

ABSENT:         0- None

Motion Carried.

 

4.   Approval of Ord. 2014 -23 accepting the final plat of Autumn Leaves - Gurnee.

 

It was moved by Trustee Park, seconded by Trustee Ross to approve of Ord. 2014 -23 accepting the final plat of Autumn Leaves - Gurnee.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood 

NAY:                 0- None

ABSENT:          0- None

Motion Carried.

 

5.  Approval of Ord. 2014 -24 approving an Intergovernmental

      Agreement by and between the Village of Gurnee and Waukegan Township Road District to share road repair equipment.

 

      Mr. Muetz said the FY 14/15 budget included funding for the purchase of an asphalt hot box.  He said Waukegan Township Road District has a 2-ton trailer-mounted hot box it doesn’t use.  Waukegan Township Road District has communicated the Village can use the hot box as needed so long as we maintain and store the unit and let them take it back to use as they need.    Attorney Winter has drafted a very straightforward intergovernmental agreement.  Waukegan Township Road District has reviewed and has communicated it is agreeable to the language.  Following Village Board approval, Waukegan Township will vote on the agreement at its May 8th meeting. 

 

      Trustee Garner asked what a hot box looks like.

 

      Mr. Rigwood briefly explained.

 

It was moved by Trustee Balmes, seconded by Trustee Garner to approve of Ord. 2014 -24 approving an Intergovernmental Agreement by and between the Village of Gurnee and Waukegan Township Road District to share road repair equipment.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood     

NAY:                0- None

ABSENT:          0- None

Motion Carried.

 

6.  Approval of awarding the 2014 MFT Street Maintenance Program to the low bidder, Payne & Dolan, Inc., at $3,331,292.00.

 

      Mr. Muetz said the Village budgeted $3.3 million for street surface maintenance and pavement marking in the FY 14/15 budget.  The bids ranged from $3,331,292 to $3,675,765.  The lowest responsible bidder was Payne & Dolan, Inc.  The 2014 Program consists of 5.34 miles of street resurfacing/rehabilitation. The PCI breakdown for the 2014 program includes 1.42 miles rated as “Failed,” 2.19 miles rated as “Poor” and 1.73 miles rated as “Fair.”  While the bid is $31,000 more than budgeted, staff is confident funds can be transferred from another line item to cover the difference. 

 

It was moved by Trustee Park, seconded by Trustee Ross to approve of awarding the 2014 MFT Street Maintenance Program to the low bidder, Payne & Dolan, Inc., at $3,331,292.00.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood

NAY:                 0- None

ABSENT:          0- None

Motion Carried.

 

7.  Approval of Police Department request to purchase six 2014 Chevrolet Tahoe State bid contract vehicles at a cost of $165,700.14.

 

      Mr. Muetz said staff is requesting approval to purchase six Chevrolet Tahoes through the Illinois Joint Purchasing Contract (i.e.: state bid). 

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Police Department request to purchase six 2014 Chevrolet Tahoe State bid contract vehicles at a cost of $165,700.14.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood  

NAY:                 0- None

ABSENT:          0- None

Motion Carried.

 

8.  Approval of request from Fire Department to purchase a 2014 Ford Escape from Highland Park Ford at a cost of $19,595.00.

 

      Mr. Muetz said included in the FY 14/15 Approved Budget is $22,500 for replacement of a Fire Prevention Bureau vehicle.  The current unit is a 2001 Ford Ranger pick-up truck with 94,000 miles, severe corrosion, and mechanical issues.  Last year, the Department requested a quote from the Houston-Galveston (H-GAC) Buy Cooperative Purchasing Program.  The Department also requested a quote from Highland Park Ford, whom we have worked with in the past with good success.  Highland Park Ford was able to beat the H-GAC price.  For FY 14/15 the Department contacted Highland Park Ford once gain to see if it would honor last year’s base pricing.  The dealership said it would.  The only difference between this vehicle and the one purchased last year is the addition of a hands free phone option. 

 

 

It was moved by Trustee Park, seconded by Trustee Garner to approve of request from Fire Department to purchase a 2014 Ford Escape from Highland Park Ford at a cost of $19,595.00.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood

NAY:                0- None

ABSENT:          0- None

Motion Carried.

 

 

H. PUBLIC COMMENT

 

Earl Tennerman
1020 Branch Road
Gurnee, IL

Mr. Tennerman said he got this paper in the mail that requires him to fill out a form to stay with ComEd.

 

She said if he has the paperwork with him tonight Village staff will help him complete it.

 

Mr. Muetz said you won’t see another form like that for 3 years.

 

 

Closing Comments

None.

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Park to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:16 p.m.

 

 

 

 

 

 

 

­­­­­­_________________

 

Andrew Harris,

Village Clerk