Minutes of the Regular Meeting of the Gurnee Village Board - May 6, 2013

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

MAY 6, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Scott Drabicki, Village Engineer; Erik Jensen, Management Analyst; Diane Lembesis, Finance Director; Christine Palmieri, Director of Human Resources; Chris Velkover, Information Systems Director; Tom Rigwood, Director of Public Works; Larry Dunn, Fleet Administrator; Fred Friedl, Fire Chief; John Kavanagh, Deputy Fire Chief; Kevin Woodside, Police Chief; James Caldwell, Deputy Police Chief; Jay Patrick, Adm. Commander; Saundra Campbell, Commander; Tracy Velkover, Planning Manager

 

Roll Call

PRESENT:       5- Park, Garner, Balmes, Schwarz, Ross

ABSENT:         1- Morris

 

Pledge of Allegiance

 

Mayor Kovarik led the Pledge of Allegiance.

 

A. TRANSITION BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

1.   Approval of the minutes from the April 1, 2013 and April 15, 2013 Village Board Meetings.

 

It was moved by Trustee Garner, seconded by Trustee Balmes to approve of the minutes from the April 1, 2013 and April 15, 2013 Village Board Meetings.

 

Roll call,

AYE:                5- Park, Garner, Balmes, Schwarz, Ross              NAY:                        0- None

ABSENT:          1- Morris

Motion Carried.

 

2.   Presentation of plaques to Trustee Morris and Trustee Schwarz.

 

3.   Administration of the Oath of Office for newly elected official by Judge Valerie Boettle Ceckowski.

 

4.   Roll Call of newly seated Board by Village Clerk Harris.

 

PRESENT:       6- Ross, Park, Garner, Balmes, Hood, Wilson

ABSENT:         0- None

 

B.  PUBLIC COMMENT

 Reverend Stephens
4555 Old Grand Ave

 

 

Bill Holleman
Lake Villa, IL

Reverend Stephens wanted to thank the Village of Gurnee for their efforts during the recent flood.  He said because of the actions the Village took in advance of the flood the Gurnee Community Church did not receive any water in their building.  He also wanted to recognize that not all residents and businesses were as fortunate and the Church would like to help them if it can be organized.

 

Mr. Holleman said he is a member of the Gurnee Community Church and has been through four floods and this is the first time the Church has stayed dry.  He said the jersey barriers were the difference in keeping the water away. He said the flood in 2004 cost the Church $30,000 in repairs and this flood will not cost anything because of the advance action the Village took.  He wanted to especially recognize Tom Rigwood the Director of Public Works for utilizing jersey barriers for this flood.

 

C.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Park to approve the Consent Agenda as presented.

 

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Hood, Wilson    

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

D. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.   Approval of Res. 2013 - 05 establishing certain property of the Village of Gurnee to be surplus (Public Works 1995 GMC Crane Truck, Public Works 1993 GMC Aerial Truck, and Community Development 1997 GMC SUV).

 

2.   Approval of request to set  bid date of May 28, 2013 for Public Works 19,500lb gross vehicle weight dump truck with snow and ice control equipment (replacement for Unit #267).

 

3.   Approval of awarding the 2013 MFT Street Maintenance Program to the low bidder, Peter Baker & Son Co., at $1,988,846.45.

 

4.   Approval of extending the sanitary sewer closed circuit television contract with American Underground, Inc. at the 2012 rate of $1.21 per lineal foot - cost not to exceed $150,000.00.

 

5.   Approval of a fireworks permit for Six Flags Great America on Thursday, May 9, 2013 at approximately 11:00am.

 

6.  Approval of request from Salvation Army’s to conduct two annual fundraising events:

      a.    Donut Days – May 31 & June 1 and June 7 & 8, 2013; and
      b.    Red Kettle Campaign – November 15 - December 24, 2013.

 

7.   Approval of Payroll for period ending April 20, 2013 in the amount of $761,444.49.

 

8.   Approval of Payroll Transfer Journal for period ending April 20,

      2013 in the amount of $756,610.11.

 

9.   Approval of Bills for the period ending April 30, 2013 in the amount of $2,921,615.46.

 

It was moved by Trustee Ross, seconded by Trustee Balmes to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Hood, Wilson   

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

E.  PETITIONS AND COMMUNICATIONS

 

 1. Approval of staff appointments and Advisory Board members as recommended by Mayor Kovarik. 

Village Staff:

  • Village Administrator:  Patrick Muetz
  • Community Dev. Director ./Asst. Village Administrator:  David Ziegler
  • Village Engineer:  Scott Drabicki
  • Public Works Director:  Tom Rigwood
  • Police Chief:  Kevin Woodside
  • Fire Chief/ ESDA Director:  Fred Friedl
  • Finance Director:  Diane Lembesis
  • Treasurer:  Patrick Muetz
  • IMRF Agent:  Diane Lembesis
  • Village Attorney:  Bryan Winter
  • Deputy Village Clerk:  Donna Dallas

Planning and Zoning Board:

  • Board Member – Term Expiring 4/30/15:  David Ohanian
  • Board Member – Term Expiring 4/30/15:  Richard McFarlane
  • Board Member – Term Expiring 4/30/15:  David Nordentoft

 Emergency Telephone System Board:

  • Board Member – Term Expiring 1/1/16:  Thomas Hood

Civil Service Commission:

  • Commissioner – Term Expiring 4/30/16:  Lori Hubbart

Ethics Commission:

  • Commissioner – Term Expiring 4/30/16:  Robert Monahan

Police Pension Board: 

  • Board Member – Term Expiring 4/30/15:  Patrick Perry

Fire Pension Board: 

  • Board Member – Term Expiring 4/30/15:  Mary Jo Kollross

Administrative Hearing Officer:

  •       Term Expiring 4/30/14:  Yolanda Torrez


It was moved by Trustee Park, seconded by Trustee Balmes to approve of staff appointments and Advisory Board members as recommended by Mayor Kovarik.

 

Roll call,

AYE:               6- Ross, Park, Garner, Balmes, Hood, Wilson   

NAY:               0- None

ABSENT:        0- None

Motion Carried.

 

2.   Approval of Proclamation designating May 2013 as “Building Safety Month” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Garner, seconded by Trustee Balmes to approve of a Proclamation designating May 2013 as “Building Safety Month” in the Village of Gurnee.

 

Voice Vote:     ALL AYE:        Motion Carried

 

3.   Approval of Proclamation designating May 12 - 18, 2013 as “National Police Week” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Ross, seconded by Trustee Park to approve of a Proclamation designating May 12 - 18, 2013 as “National Police Week” in the Village of Gurnee.

 

Voice Vote:     ALL AYE:        Motion Carried

 

4.   Approval of Proclamation designating May 19 - 25, 2013 as “National Public Works Week” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Wilson, seconded by Trustee Garner to approve of a Proclamation designating May 19 - 25, 2013 as “National Public Works Week” in the Village of Gurnee.

 

Voice Vote:     ALL AYE:        Motion Carried.

 

 

F.  REPORTS

 

1.   Follow-up report from Nick Radovan and Brendan Holland regarding HeatherRidge Recycling Drop-off Site.

Nick Radovan and Brendan Holland provided the Village Board with an update on their efforts to establish some level of recycling within HeatherRidge.  They stated this effort was a result of a school project.  After the initial scope of the project was narrowed, the boys focused on installing a recycling dumpster for all residents to use.  By working closely with Al Villasenor, HeatherRidge Community Manager, and Erik Jensen, Gurnee Management Analyst, they were able to secure a location and recycling dumpster which is already being utilized.  The boys concluded the presentation by thanking those who assisted with the effort.

G. OLD BUSINESS

 

None.

 

H.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.   Approval of Res. 2013 - 06 authorizing the Village Administrator to negotiate and approve a contract with Exelon Energy for the provision of electricity for street lights as obtained through the Northern Illinois Municipal Electric Cooperative (NIMEC).

 

      Mr. Muetz said this is similar to the approval given at the April 15th meeting related to the Village’s Electrical Aggregation program, however, in this case the authorization relates to electricity for the Village streetlights.  Each year the Village, via NIMEC, bids out electricity for street lighting.  Since street lighting is unmetered, Exelon historically has been the only bidder.  As a result, NIMEC will negotiate directly with Exelon rather than opening it up to bidding as it expects there will be no other bids.  As with other bids, the contract must be signed the day of the bid to lock in pricing.  This resolution gives the Village Administrator the authority to execute the necessary documents.  The contract will then come back before the Board for final approval.

 

     It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Res. 2013 - 06 authorizing the Village Administrator to negotiate and approve a contract with Exelon Energy for the provision of electricity for street lights as obtained through the Northern Illinois Municipal Electric Cooperative (NIMEC).

 

Roll call,

AYE:               6- Ross, Park, Garner, Balmes, Hood, Wilson  

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

2.   Approval of Ord. 2013 - 18 authorizing execution of a one year contract with FirstEnergy Solutions for the provision of electricity for the Village of Gurnee’s Electrical Aggregation Program (fixed rate of 5.12¢/kWh).

 

      Mr. Muetz said First Energy Solutions (FES) was the low bidder for the Village’s electric aggregation program.  The Village rate will be 5.12¢/kWh.  Compared to the anticipated Com Ed rate of 6.02¢/kWh, this is a saving of 15%. This equates to an annual savings of approximately $100 for the average Gurnee residential user.

 

      Mr. Muetz said the First Energy rate includes a rate guarantee, where if the Com Ed rate drops below the supplier rate, the supplier will match the Com Ed rate.  New to the contract is the early termination fee has been eliminated. 

 

      Mr. Muetz said this ordinance finalizes the process and executes the agreement for the Village.  He concluded by saying Management Analyst Erik Jensen once again handled this process for the Village in conjunction with NIMEC and did a great job.

 

It was moved by Trustee Park, seconded by Trustee Garner to approve of Ord. 2013 - 18 authorizing execution of a one year contract with First Energy Solutions for the provision of electricity for the Village of Gurnee’s Electrical Aggregation Program (fixed rate of 5.12¢/kWh).

 

Roll call,

AYE:               6- Ross, Park, Garner, Balmes, Hood, Wilson

NAY:               0- None

ABSENT:        0- None

Motion Carried.

 

3.   Approval of Fire Department request to waive bidding requirements and award public safety education material purchase to Follett School Solutions at a cost of $53,036.99 (90/10 Department of Homeland Security Grant).
 

      Mr. Muetz said as was highlighted in the FY 13/14 Budget process, the Fire Department received a 90/10 Department of Homeland Security Grant for public education materials.  The plan is to create “Safety Corners” in each of elementary schools in the Village and the Warren Newport Public Library (WNPL).  In order to ensure the appropriate material is purchased, we worked in conjunction with the schools and library as they are the experts when it comes to purchasing books for kids.  The schools and library are requesting we make the purchase through one of their vendors.  As a result of this request from the schools and library, the Department has requested to waive the formal bidding process and make the purchase from Follett School Solutions at a cost of $53,036.99.  The purchase will cover over 3,500 books, teacher resources and audio visual aids for the nine school based libraries and the WNPL.  As this is a 90/10 Homeland Security Grant the net out of pocket expense to the Village will be $6,600.  Mr. Muetz concluded by saying as the schools are much more knowledgeable than Village staff when it comes to purchasing books, along with the fact that the material will be housed in their facilities, it makes sense to follow their advice and purchase the material from their recommended vendor.
 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Fire Department request to waive bidding requirements and award public safety education material purchase to Follett School Solutions at a cost of $53,036.99 (90/10 Department of Homeland Security Grant).

 

Roll call,

AYE:               6- Ross, Park, Garner, Balmes, Hood, Wilson    

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

4.  Approval of Police Department request to purchase six Chevrolet Tahoe State bid contract vehicles for Fiscal Year 2013/2014 at a cost of $165,250.45.
 

      Mr. Muetz said staff is requesting approval to purchase six Tahoes through the Illinois Joint Purchasing Contract.  The cost of the purchase is $165,250.45.  While the base price of the Tahoe is approximately $4,000 more than the Impala, the Department and Fleet Administrator believe this cost is justified due to the lower operating costs, larger passenger and cargo volume to house equipment, longer useful life, and ability to step the vehicle down in the fleet to another department.

 

      Mr. Muetz said Both Chief Woodside and Fleet Administrator Dunn are in attendance tonight to provide further justification for the purchase of Tahoes. 

 

      Trustee Park asked if they are two wheel or four wheel drive.

 

      Chief Woodside said they are two wheel drive vehicles.

 

      Mayor Kovarik asked if that will cause any problems in the winter.

 

      Chief Woodside said they are rear wheel drive and that is better for them in most circumstances.

 

      Trustee Garner asked how a V8 could be more cost effective than a V6.  He said a Tahoe is also much heavier than an Impala and asked why we would choose a rear wheel drive vehicle over a front wheel drive vehicle.  He finished by asking how a Tahoe is more cost effective to the tax payers.

 

      Mr. Dunn said the 5.3L engine has a cylinder reduction system that will drop the cylinder usage from eight to six to four based on the need.  He said the vehicles idle a lot of the time so only four cylinders will be utilized during that time.  He said the Impala doesn’t have a cylinder reduction system.  He concluded by stating that front wheel drive vehicles require the brakes and tires to be changed more often.
 

It was moved by Trustee Balmes, seconded by Trustee Park to approve of Police Department request to purchase six Chevrolet Tahoe State bid contract vehicles for Fiscal Year 2013/2014 at a cost of $165,250.45.

 

Roll call,

AYE:                5- Ross, Park, Balmes, Hood, Wilson           

NAY:                1- Garner

ABSENT:        0- None

Motion Carried.

I.  PUBLIC COMMENT

 

None.

J. EXECUTIVE SESSION

 

Adjournment to Executive Session

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Recall to Order

 

The Village Attorney stated that tonight’s Executive Session will reference:

 

5 ILCS 120/2 2 (c) (1) which states:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body of legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body to determine its validity.

 

It was moved by Trustee Park, seconded by Trustee Garner to adjourn the meeting into Executive Session.

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Hood, Wilson

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

Mayor Kovarik adjourned the meeting into Executive Session at 8:25p.m.

 

Mayor Kovarik recalled the meeting to order at 8:46 p.m.

 

PRESENT:       6- Ross, Park, Garner, Balmes, Hood, Wilson     

ABSENT:         0- None

 

 

1.  Approval of Ord. 2013 - 19 authorizing execution of a new Employment Contract with the Village Administrator. 

 

      No Discussion.

 

It was moved by Trustee Park, seconded by Trustee Ross to approve of Ord. 2013 - 19 authorizing execution of a new Employment Contract with the Village Administrator. 

 

Roll call,

AYE:                6- Ross, Park, Garner, Balmes, Hood, Wilson

NAY:               0- None

ABSENT:        0- None

Motion Carried.

 

Closing Comments

None.

 

Adjournment

It was moved by Trustee Park, seconded by Trustee Balmes to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:48 p.m.

 

 

Andrew Harris,
Village Clerk