Minutes of the Regular Meeting of the Gurnee Village Board - June 3, 2013

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

JUNE 3, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:31 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Erik Jensen, Management Analyst; Diane Lembesis, Finance Director; Tom Rigwood, Director of Public Works; Larry Dunn, Fleet Manager; Fred Friedl, Fire Chief; Kevin Woodside, Police Chief; Jay Patrick, Adm. Commander

 

Roll Call

PRESENT:       6- Garner, Balmes, Hood, Wilson, Ross, Park   

ABSENT:         0- None

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

 

Dan Young
360 West St.

Mr. Young said recently there has been an extraordinary amount of activity going on at the football field that is not High School related.  He said he has complained several times and even gone before the School Board.  He said the noise is unbelievably loud and continuous. 

 

Mayor Kovarik said a permit is not required for the use of the field, however, the Village does have Ordinances that control the lighting and noise.  She said we will have Village staff look at the location of the speakers and measure the amount of noise to make sure they are not violating the Ordinance. 

 

Mr. Young said the people using the field have no relation to the High School.

 

Mayor Kovarik said the Village does not have control with what goes on at the stadium.

 

Mr. Young asked how he can obtain a copy of the noise Ordinance.

 

Mr. Winter said the Ordinance can be found on the Village website.

 

Mayor Kovarik said the Village can also provide a copy of the Ordinance.

 

Mr. Young said the level of activity was never like this before.  He said there used to be 5 or 6 Football games a year on Friday nights.  He said the increased activity has a negative effect on his property value.

Mayor Kovarik said the school has expanded and changes happen.

 

Mr. Young asked when the Village will have results.

 

Mr. Winter said it will take several weeks to look into the issue.

 

Mayor Kovarik said the Village will follow up as soon as possible.

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Garner to approve the Consent Agenda as presented.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park     

NAY:                0- None

ABSENT:         0- None

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.   Approval of the minutes from the Executive (Closed) Session meetings on: September 10, 2012, September 24, 2012, October 1, 2012, October 15, 2012, November 19, 2012, December 3, 2012, December 17, 2012, February 4, 2013, February 18, 2013, April 1, 2013, and May 6, 2013.

 

2.  Approval for partial public release of minutes from Executive

      (Closed) Session meetings on: October 1, 2012, February 4, 2013, and February 18, 2013.

 

3.  Approval for public release of minutes from Executive (Closed) Session meetings on: September 10, 2012, September 24, 2012, October 15, 2012, November 19, 2012, December 3, 2012, December 17, 2012, and May 6, 2013.

 

4.  Approval of the minutes from the May 20, 2013 Public Hearing and May 20, 2013 Village Board meeting.

 

5.  Approval of setting bid date of June 20, 2013 for Public Works fire hydrant sandblasting, priming and painting project.

 

6.  Approval of Payroll for period ending May 18, 2013 in the amount of $746,922.10.

 

7.         Approval of Payroll Transfer Journal for period ending May 18,

      2013, in the amount of $742,329.50.

 

8.  Approval of Bills for the period ending June 3, 2013 in the amount of $1,816,488.14.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park   

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

 

D.  PETITIONS AND COMMUNICATIONS

 

 1.        Approval of Proclamation recognizing the 100th Anniversary of Boy Scout Troop 677.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Garner, seconded by Trustee Ross to approve of a Proclamation recognizing the 100th Anniversary of Boy Scout Troop 677.

 

Voice Vote:      ALL AYE:         Motion Carried

 

2.  Approval of Proclamation welcoming the Lincolnland District Exchange Clubs 87th Annual District Convention.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Balmes, seconded by Trustee Park to approve of a Proclamation welcoming the Lincolnland District Exchange Clubs 87th Annual District Convention.

 

Voice Vote:      ALL AYE:         Motion Carried

 

3.  Presentation of the school safety video "Attention Students and Staff!" and presentation of commendations to Crime Prevention Technician Tom Agos, Actor/Script Editor Chris Agos, District 50 Assistant Superintendent of Education Lori Casey and Columbia College Instructor/Video Director Matthew Till.

 

      Chief Woodside presented the commendations.

    

E.  REPORTS

 

None.

 

F. OLD BUSINESS

 

None.

 

 

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

1.  Approval of request from Public Works Department to purchase two New Holland Model 323 skid steer loader, one 24” disc asphalt cold planner, one  72” self contained broom, two 48” V-plows, and one 16’-16,000lb GVW trailer through National Joint Powers Alliance for

      $117,201.65 (Public Works Units #201, #202, and #211 replacement).

 

      Mr. Muetz said included in the FY 13/14 Approved Budget was a total of $125,000 for the purchase of a skid steer, trailer, and related attachments.  The Village currently has 3 skid steers in its fleet.  The current units are underpowered and require over $12,000 worth of work due to their condition.

 

      He said while working through the process to purchase a replacement unit, Fleet Administrator Dunn was surprised by the price obtained through the Village’s membership in the National Joint Power Alliance.  This, combined with the issues with the current units, motivated him to obtain a quote for a second skid steer unit.  Mr. Dunn determined with the trade in of the 3 skid steers we currently have, the Village could purchase 2 new machines and related equipment, while still being within the budgeted amount.  Based on pricing of new units, trade in allowed, and the lack of functionality of the current machines, Public Works is recommending the Village trade in the current units and purchase 2 new units.

 

      Mr. Muetz said Fleet Administrator Dunn has worked through the National Joint Power Alliance (NJPA) to secure a quote from Martin Implement for $136,201.65.  This includes two New Holland  model 323 skid steer loaders with one 24” disc asphalt cold planner, one 72” self contained broom, two 48” “V” plows, and one 16’-16,000lb GVW trailer.  Martin has indicated the trade in value of our current units is $19,000, thereby bringing the net purchase price down to $117,201.65.

 

It was moved by Trustee Garner, seconded by Trustee Balmes to approve of request from Public Works Department to purchase two New Holland Model 323 skid steer loader, one 24” disc asphalt cold planner, one  72” self contained broom, two 48” V-plows, and one 16’-16,000lb GVW trailer through National Joint Powers Alliance for

$117,201.65 (Public Works Units #201, #202, and #211 replacement).

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park     

NAY:               0- None

ABSENT:        0- None

Motion Carried.

 

2.   Approval of request from Public Works Department to purchase 2013

      Dodge 5500 Chassis from the low bidder Liberty Auto Mall at a cost of $43,131.30 (Public Works Unit #267 replacement).

 

      Mr. Muetz said included in the FY 13/14 Approval Budget was $95,000 for replacement of Public Works Unit #267, which is a 1999 GMC 3500 with nearly 90,000 miles and severe corrosion of the frame and body.  The unit is used on a daily basis for general duties around the Village.  During the winter time is serves as a frontline plow.

 

      He said replacement of the unit will take place in two parts: the first part will be replacement of the chassis, the second part with be replacement of the central hydraulic system, dump body, snow plow, and spreader.  Despite setting a bid date and soliciting quotes, the Village only received one response.  The sole responder was Liberty Auto Mall.  In 2012 when we requested bids for a Dodge 5500 Chassis, we received only 2 bids, with Liberty Auto Mall being the low bidder at that time by approximately $7,000.  Mr. Muetz said based on the quote received and our past experience with Liberty Auto Mall, he concurs with Fleet Administrator Dunn’s recommendation to purchase a Dodge 5500 chassis from this vendor at a cost of $43,131,30.

  

It was moved by Trustee Park, seconded by Trustee Ross to approve of request from Public Works Department to purchase 2013 Dodge 5500 Chassis from the low bidder Liberty Auto Mall at a cost of $43,131.30 (Public Works Unit #267 replacement).

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park    

NAY:                0- None

ABSENT:         0- None

Motion Carried.

 

H.  PUBLIC COMMENT

Jim Walz
4159 N. Brown Circle

 

Mr. Walz said last Friday by a vote of 80-37 the Illinois State Legislature passed an amendment to combat Citizens United.  He said a lot of effort went into this and he wanted to thank the citizens of Gurnee and Warren Township for their part in the process.

Closing Comments

None.

 

 

Adjournment

It was moved by Trustee Garner, seconded by Trustee Park to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:24 p.m.

 

 

Andrew Harris,
Village Clerk