Minutes of the Regular Meeting of the Gurnee Village Board - June 16, 2014

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

JUNE 16, 2014

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Erik Jensen, Management Analyst; Tom Rigwood, Director of Public Works; Larry Dunn, Fleet Manager; Fred Friedl, Fire Chief; Kevin Woodside, Police Chief; Jay Patrick, Adm. Commander; Saundra Campbell, Deputy Police Chief; Terri Kincaid Deputy Police Chief; Tracy Velkover, Planning Manager

 

Roll Call

PRESENT:       6- Garner, Balmes, Hood, Wilson, Ross, Park     

ABSENT:         0- None

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

A.  PUBLIC COMMENT

 

 

 

Jim Dennor

3574 Ellis Ave.

Mr. Dennor said on the west side of his house is a road that goes nowhere and serves no purpose.  He said it is being used by the younger population for undesirable activities.  He said No Parking signs are present but are ignored.  Mr. Dennor said the simple solution would be to put up a barricade especially during the summer months as he understands during the winter the road is used to store plowed snow.  He said the road does lead to another lot but he owns that lot so blocking access would not be a problem.

 

Mayor Kovarik said she will follow up with Chief Woodside about this issue and the Village will do their best to limit access to this road.

 

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Park to approve the Consent Agenda as presented.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park

NAY:                0- None

ABSENT:         0- None

Motion Carried.

 

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of the minutes from the June 2, 2014 Village Board meeting.

 

2.  Approval of Ord. 2014 – 30 ascertaining the prevailing rate of wages for laborers, workmen and mechanics employed in public works of this public body.

 

3.  Approval of Ord. 2014 – 31 authorizing the execution of and ratifying an agreement with the Newport Township Fire Department for dispatch services.

 

4.  Approval of a Res. 2014 – 07 authorizing the Village Administrator

      to negotiate and approve a contract with optimal service provider for the provision of electricity for street lights as obtained through the Northern Illinois Municipal Electric Cooperative (NIMEC).

 

5.  Approval of granting a Class 9 Liquor License and waiving the fee for the Gurnee Breakfast Exchange Club for their Gurnee Days events on August 8 and 9, 2014.

 

6.  Approval of a fireworks permit for Six Flags Great America on July 4th – 6th at 9:45 p.m. – displays to be launched from southwest corner of the property.

 

7.  Approval of Payroll for period ending May 31, 2014 in the amount of $743,985.49.

 

8.  Approval of Payroll Transfer Journal for period ending May 31, 2014 in the amount of $737,766.13.

 

9.  Approval of Bills for the period ending June 16, 2014 in the amount of $848,344.08.

 

It was moved by Trustee Balmes, seconded by Trustee Garner to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

 

D.  PETITIONS AND COMMUNICATIONS

 1.   Introduction of new Gurnee Police canines and presentation of

      Plaques of Appreciation to D.A.S. Charitable Fund and the Family of Marlene Hunt.

 

      Chief Woodside introduced 2 new Police canines and their handlers, Officer Phil Mazur and Bear and Officer J.R. Nauseda and Hunter.  He said the canines were purchased through a D.A.S. Charitable Fund award, as well as a donation from the late Marlene Hunt. 

 

      Trustee Balmes asked if the canines are able to search for people lost or trapped.

 

      Officer Mazur said it would depend on the situation but yes they are capable.

 

      Trustee Garner asked how often they are in service.

 

 

      Officer Mazur said some days canines are not used at all and some days a canine can be used four or five times.

 

 

E.  REPORTS

None.

 

 

F. OLD BUSINESS

 

None.

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

1.   Approval Res. 2014 - 08 authorizing the execution of bill of sale, waiver of liability and hold harmless agreement for canine.

 

      Mr. Muetz said Officer Phil Mazur has served as handler/caregiver for our police canine Shane since Shane joined the Department.  As handler/caregiver, Shane lives with the Mazur family.  Village management believes it’s in the best interest of Shane that he remains with the Mazur family.  As such, staff is recommending he be sold to them for $1. 

 

It was moved by Trustee Park, seconded by Trustee Garner to approve of Res. 2014 - 08 authorizing the execution of bill of sale, waiver of liability and hold harmless agreement for canine.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

2.  Approval of Ord. 2014 - 32 adding one Class 4 and one Class 13 liquor license by amending Section 6-56 of Article II of Chapter 6 of the Gurnee Municipal Code entitled "Alcoholic Beverages" as last amended by ordinance number 2012-65 passed July 16, 2012 (Mariano’s – 6655 Grand Avenue).

 

      Mr. Muetz said with the opening on Mariano’s set for July 1st, the store would like to secure a Class 4 and Class 13 license.  A Class 4 license allows for the sale of liquor for consumption off premise.  A Class 13 allows for Class 2 and Class 4 license holders to conduct beer and wine tasting events subject to certain provisions outlined in the Municipal Code.  The Police Department has reviewed and found nothing to preclude the issuance of the license.

 

It was moved by Trustee Ross, seconded by Trustee Park to approve of Ord. 2014 - 32 adding one Class 4 and one Class 13 liquor license by amending Section 6-56 of Article II of Chapter 6 of the Gurnee Municipal Code entitled "Alcoholic Beverages" as last amended by ordinance number 2012-65 passed July 16, 2012 (Mariano’s – 6655 Grand Avenue).

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

3.         Approval of Ord. 2014 – 33 granting a Special Use Permit pursuant to the Gurnee Zoning Ordinance relating to an indoor baseball/softball training facility at 4080 Morrison Drive.

 

      Mr. Muetz said he would summarize the next two agenda items at the same time as it’s a single petitioner. The petitioner is requesting Special Use Permits for two recreational uses:  an indoor baseball/softball training facility and an indoor paintball arena.  Both uses are proposed in the 30,000 square foot building located at 4080 Morrison Drive.  Approximately 9,800 square feet would be for the baseball facility.  The paintball portion would be located in approximately 21,000 square feet.  The property is zoned I-2 and therefore requires a Special Use Permit for these uses. The site contains 49 parking spaces, which is 10 short from the 59 spaces recommended by the Village’s parking consultant.  To overcome this shortage, a land-banked parking plan was created that could provide 21 additional parking spots if the need arose.  The petitioner also has an agreement with the business across the street to provide additional parking.  One individual spoke against the proposal at the June 4th Planning and Zoning Board meeting.  His concerns were appropriateness of the site chosen for this project and whether or not there would be adequate parking.  Following discussion, the PZB voted to forward a unanimous favorable recommendation with the following conditions:

 

  • If parking becomes an issue, the petitioner must appear before the PZB to resolve.
  • Striping in parking lot will be installed to designate one and two way vehicle circulation.
  • Loading dock doors remain closed during operation.
  • Exterior lighting is added on rear and side of building.
  • Potholes in current parking lot are repaired before sealcoating takes place.
  • Employees park in remotes spaces to allow patrons to park near entrance.

 

It was moved by Trustee Park, seconded by Trustee Ross to approve of Ord. 2014 – 33 granting a Special Use Permit pursuant to the Gurnee Zoning Ordinance relating to an indoor baseball/softball training facility at 4080 Morrison Drive.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park 

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

4.  Approval of Ord. 2014 – 34 granting a Special Use Permit pursuant to the Gurnee Zoning Ordinance relating to an indoor paintball facility at 4080 Morrison Drive.

 

      Summarized under New Business #3.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of Ord. 2014 – 34 granting a Special Use Permit pursuant to the Gurnee Zoning Ordinance relating to an indoor paintball facility at 4080 Morrison Drive.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park

NAY:               0- None

ABSENT:        0- None

Motion Carried.

 

5.  Approval of Ord. 2014 – 35 granting a Special Use Permit pursuant to the Gurnee Zoning Ordinance relating to an indoor tactical combat laser tag facility at 820 Lakeside Drive.

 

      Mr. Muetz said the petitioner is requesting a Special Use Permit for an indoor tactical combat laser tag facility in 15,000 square feet of the existing multi-tenant office/warehouse building at 820 Lakeside Drive. He is also requesting shared parking.  The laser tag games will take place in the existing 10,500 square feet warehouse, while the remaining 4,515 square feet will be utilized for employee office & break rooms, storage, and party/gaming rooms.  The property is zoned I-2 and therefore requires a Special Use Permit for this use.  With regards to parking, the current Zoning Ordinance requires 146 spaces for existing tenants, which exceeds the 99 spaces on-site.  The draft parking standards included in the new Zoning Ordinance, parking requirements are lowered to 106-121 required spaces.  The petitioner also provided parking demand information from a similar facility in Wisconsin.  A review of current parking demands on the site, combined with information from the petitioner on a similar facility in Waukesha, eased the Planning and Zoning Board (PZB) concerns related to the requirement not being met.

 

      PZB voted to forward a unanimous favorable recommendation with the following conditions:

 

  • If parking becomes an issue, the petitioner must appear before the PZB to resolve.
  • Loading dock doors remain closed during operation.
  • Employees park in remotes spaces to allow patrons to park near entrance.

 

      Mayor Kovarik asked if this business was geared towards adults.

 

      Petitioner replied from the audience yes ages 15 and up.

 

      Trustee Ross asked if they had a party / game room.

 

      Petitioner said not really just a room with an X-Box.

 

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve of Ord. 2014 – 35 granting a Special Use Permit pursuant to the Gurnee Zoning Ordinance relating to an indoor tactical combat laser tag facility at 820 Lakeside Drive.

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

6.  Approval of Police Department request to waive bidding requirements and purchase ICIS MTX System Application from Public Safety Systems Inc., at a cost of $50,000.00 (records management system upgrade).

 

      Mr. Muetz said the FY 14/15 Approved Budget included funding for the upgrade of the Police Department’s Record Management System.  The Department’s Records Management System is provided by Public Safety Systems Incorporated (PSSI).  At this time, PSSI also communicated that the current system, which is 12 years old, would no longer be supported.  The Police Department received a trial version of MTX in March and has been using it since.  This has allowed personnel to make suggestions for improvements to meet Gurnee’s needs.  At this point, the Department is ready to begin the upgrade to the new version. 

 

     It was moved by Trustee Balmes, seconded by Trustee Garner to approve of Police Department request to waive bidding requirements and purchase ICIS MTX System Application from Public Safety Systems Inc., at a cost of $50,000.00 (records management system upgrade).

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park     

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

7.  Approval of Public Works Department request to purchase two Peterbilt 348 chassis from the low bidder, Peterbilt of Wadsworth, IL at a cost of $167,630.00 (Public Works Department Units #276 and #687 replacement).

 

      Mr. Muetz said included in the FY 14/15 Approved Budget was replacement of these Public Works units.  He stated the Fleet Administrator was not happy with the value received via auctions in the past, therefore he requested a trade-in value as part as the bidding process.  Peterbilt of Wadsworth IL was the low bidder with regards to the new chassis and provided the highest trade-in value of the current units. 

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Public Works Department request to purchase two Peterbilt 348 chassis from the low bidder, Peterbilt of Wadsworth, IL at a cost of $167,630.00 (Public Works Department Units #276 and #687 replacement).

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park

NAY:               0- None

ABSENT:        0- None

Motion Carried.

 

8.  Approval of request from Public Works Department to waive bidding requirements and purchase central hydraulic system, dump body, snow plow, and spreader, from Bonnell Industries, at a cost not to exceed $251,292.00 (Public Works Unit #276 & 687 replacements).

 

      Mr. Muetz said following chassis approval, the trucks need to be upfitted.  The request includes the following equipment:

 

  • Two Central hydraulic systems
  • Two Force America 6100 electronic spreader control systems
  • Two 12’ articulating front snow plows
  • Two 9’ wing plows
  • Two 10’ stainless steel “V” body salt spreaders mounted on a hook lift skids
  • One 10’ dump bed mounted on a hook lift skid
  • Two Stellar hook lifts model 96-10-24
  • Three 12’ Stellar hook lift skids
  • Six sets of steel wheels

      The equipment requested is the same equipment we have been standardizing our snow and ice control trucks with over the past 3 years.  Due to territorial sales related to this equipment, the Village has used Stellar hook-lift systems which are provided and installed by Bonnell Industries.  While a sizeable investment, staff has been spec’ing trucks and equipment that are expected to provide 15+ years of service.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of request from Public Works Department to waive bidding requirements and purchase central hydraulic system, dump body, snow plow, and spreader, from Bonnell Industries, at a cost not to exceed $251,292.00 (Public Works Unit #276 & 687 replacements).

 

Roll call,

AYE:                6- Garner, Balmes, Hood, Wilson, Ross, Park

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

 

H. PUBLIC COMMENT

 

None.

Closing Comments

None.

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Garner to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:00 p.m.

 

 

Andrew Harris,

Village Clerk