Minutes of the Regular Meeting of the Gurnee Village Board - June 17, 2013

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

JUNE 17, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Erik Jensen, Management Analyst; Christine Palmieri, Director of Human Resources; Chris Velkover, Information Systems Director; Tom Rigwood, Director of Public Works; Larry Dunn, Fleet Manager; Fred Friedl, Fire Chief; John Kavanagh, Deputy Fire Chief; James Caldwell, Deputy Police Chief

 

Roll Call

PRESENT:       6- Balmes, Hood, Wilson, Ross, Park, Garner     

ABSENT:         0- None

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

 

Steve Carlson
Lake County Board

 

 

Melissa Richmond
American Legion

Mr. Carlson said video gambling is once again under consideration and as the Lake County Board member that represents the majority of Gurnee he is asking for the opinion of the Village Board.

 

Mayor Kovarik said the Village Board has unanimously opposed gambling in the past and continues to oppose any type of gambling.

 

Ms. Richmond said she is representing the American Legion and the stance it has taken is it is pro video gambling.  She said all the profits will fund American Legion programs within the community.

 

Mayor Kovarik asked if their stance has changed recently because she has been in contact with Mr. Finkel from the American Legion and discussed alternative ways to generate revenue.

 

Trustee Hood said he met with Mr. Finkel today and he is willing to work on something other than gambling.

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve the Consent Agenda as presented.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner 

NAY:                0- None

ABSENT:         0- None

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of the minutes from the June 3, 2013 Village Board meeting.

 

2.  Approval of Ord. 2013 - 29 ascertaining the prevailing rate of wages for laborers, workmen and mechanics employed in public works of this public body.

 

3.  Approval of Ord. 2013 - 30 authorizing the execution of and ratifying an agreement with the Newport Township Fire Department for dispatch services.

 

4.  Approval of Payroll for period ending June 1, 2013 in the amount of $721,179.27.

 

5.  Approval of Payroll Transfer Journal for period ending June 1, 2013, in the amount of $716,102.94.

 

6.  Approval of Bills for the period ending June 17, 2013 in the amount of $861,691.61.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner 

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

 

 1.   Presentation of plaque to John Shearer in honor of achieving the rank of Eagle Scout.

 

      Mayor Kovarik congratulated Mr. Shearer on achieving the rank of Eagle Scout and presented him with a plaque.  Mr. Shearer briefly explained his Eagle Scout project to the Board and those in attendance. 

 

2.  Presentation of plaque to Chris Boswell in honor of achieving the rank of Eagle Scout.

 

      Mayor Kovarik congratulated Mr. Boswell on achieving the rank of Eagle Scout and presented him with a plaque.  Mr. Boswell briefly explained his Eagle Scout project to the Board and those in attendance. 

 

3.   Presentation of plaque to Thomas Prendergast in honor of achieving the rank of Eagle Scout.

 

      Mayor Kovarik congratulated Mr. Prendergast on achieving the rank of Eagle Scout and presented him with a plaque.  Mr. Prendergast briefly explained his Eagle Scout project to the Board and those in attendance. 

 

4.   Creation of committee to re-develop former Gurnee Police Station site at 4575 Old Grand Avenue.

 

      Mayor Kovarik said per the intergovernmental agreement with the Park District and Township she would like to move forward with creating an advisory committee for the re-development of the property located at 4575 Old Grand Avenue.  She said Trustee Ross has agreed to Chair the Committee and Village Planner Tracy Velkover and Gurnee resident Brad Carlson have agreed to be members.  She said both the Park District and Warren Township each will be appointing a member for the Committee at a later date.  She said the Committee will meet to discuss ideas for the property and then report back to the Village Board.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of committee to re-develop former Gurnee Police Station site at 4575 Old Grand Avenue.

 

Roll call,

AYE:                5- Balmes, Hood, Wilson, Ross, Park                 

NAY:                0- None

ABSENT:        0- None

ABSTAIN:       1- Garner

Motion Carried.

 

 

E.  REPORTS

 

1.  Report from Public Works Director Tom Rigwood - Follow-up on Heather Ridge Well #2 inspection results.

 

      Mr. Muetz said staff discussed with the Board in April, the well at the Heather Ridge water tower site stopped working in March.  The Village Board authorized Municipal Well and Pump (MW&P) to pull the pump assembly and assess its condition.  MW&P did this and a representative is here to explain what they found.

 

      Mr. Dick Milaeger from MW&P said each Board member should have the Removal and Inspection report in front of them.  He said the route-cause of the problem was water entered into the 300 horsepower motor housing.  He said this caused an explosion and basically damaged the motor beyond repair.  He said the Village has two options to repair the old motor or buy a new one.  He also said of the 825 feet of pipe, 238 feet must be replaced and the remaining pipe will need to be sandblasted and coated.  In addition the check valves require replacement.

 

      Mayor Kovarik asked how old equipment that needs to be replaced is.

 

      Mr. Milaeger said the well was drilled in the 1970’s and the motor is about 24 years old.

 

      Mayor Kovarik said well is the Village of Gurnee’s 3rd option for water following CLCJAWA and the City of Waukegan.

 

      Mr. Muetz said well water would be able to support 75% of the Gurnee’s normal usage of water in an emergency.  He said rebuilding the current motor is not an option and the old wire does have some scrap copper value that is not included in this assessment.

 

      Trustee Wilson asked if anything at the site that might have led to the failure of this motor.

 

      Mr. Milaeger said it was just time, adding that 24 years is a very long time for this type equipment to last.

 

      Mayor Kovarik said it doesn’t seem like the Village really has a choice but to replace the motor.

 

      Mr. Muetz said the Village did add $100,000 to the FY 13/14 budget to address the issue.  The remaining funding needed will come from delaying other capital purchases.

 

 

F. OLD BUSINESS

 

None.

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.         Approval of request to waive bidding requirements and contract with Municipal Well & Pump at a cost not to exceed $212,376.00 for Heather Ridge Well #2 repair project.

 

      Item discussed during reports.

 

It was moved by Trustee Garner, seconded by Trustee Park to approve of request to waive bidding requirements and contract with Municipal Well & Pump at a cost not to exceed $212,376.00 for Heather Ridge Well #2 repair project.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

2.  Approval to award Public Work’s Asset Management/Work Order Software System to Azteca Systems at a first year cost of 49,700.00, with an annual right to use / maintenance fee of $21,000 starting in year two of software operation.

 

      Mr. Muetz said over the past few years, the Public Works Department, in conjunction with the Information Systems Division, has been exploring the purchase and implementation of Asset Management software to assist with operations.  Asset management software will help better manage infrastructure and improve internal efficacy.  The software will build upon the Village’s geographical information system (GIS) to include more detailed asset inventory, as well as track service requests, work orders, inspections and resident concerns.  It will also assist Public Works and Engineering with capital planning. 

 

      He said funding for asset management software was originally approved in the FY 12/13 budget, however, Community Development and Public Works could not agree upon a single vendor to provide both permitting and asset management software.  Village management determined at that time the permitting software was a higher priority and therefore the asset management software was put on hold until FY 13/14.  The FY 13/14 Approved Budget includes $70,000 for the purchase and implementation of asset management software.

 

      He said following a very thorough evaluation process, Public Works and Information Systems are recommending the Village move forward with Cityworks software provided by Azteca Systems. 

 

      He said the first year cost of the software is $49,700, followed by an annual right to use/maintenance fee of $21,000 beginning in year two. 

 

      Trustee Balmes asked if training is included in the package.

 

      Mr. Velkover said a large part of the start-up cost is training.

 

      Mayor Kovarik asked if the software has a reporting mechanism. 

 

      Mr. Velkover said the software is GIS based and has very detailed reporting capabilities.

 

It was moved by Trustee Balmes, seconded by Trustee Park to award Public Work’s Asset Management/Work Order Software System to Azteca Systems at a first year cost of 49,700.00, with an annual right to use / maintenance fee of $21,000 starting in year two of software operation.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

3.  Approval of Public Works Department request to purchase two State bid 2013 International 7400 chassis with hook lift systems and snow fighting equipment at a total cost of $396,192.00 (Public Works Department Units #292 and #651 replacement).

 

      Mr. Muetz said included in the FY 13/14 Approved Budget was a total of $403,000 for the replacement of Public Works units #292 and #651.  Unit #292 has deteriorated to a point it no longer makes sense to keep in the fleet.  Unit #651 will be transitioned to the Street Division to replace Unit #276, which has also reached a point where Fleet Administrator Dunn has determined it does not make sense for the Village to retain this vehicle.  To replace these two units, the Department has proposed to purchase hook-lift units similar to the trucks purchased in 2011. The two new units will be International chassis fully equipped with snow fighting equipment, including v-boxes, plows, wing plows, spreaders, controls and automatic vehicle locating equipment.   The Department is proposing to purchase the chassis from the State Bid contract vendor Prairie/Archway International.  In order to maintain standardization, the Department recommends purchasing the hook-lift systems and the snow fighting equipment from Bonnell Industries.

 

It was moved by Trustee Park, seconded by Trustee Ross to approve of Public Works Department request to purchase two State bid 2013 International 7400 chassis with hook lift systems and snow fighting equipment at a total cost of $396,192.00 (Public Works Department Units #292 and #651 replacement).

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

4.  Approval of request from Public Works Department to purchase central hydraulic system, dump body, snow plow, and spreader, from Bonnell Industries, at a cost of $47,879.00 (Public Works Unit #267 replacement).

 

 

      Mr. Muetz said at the last meeting the Village Board approved the purchase of the chassis to replace Public Works Unit #267.  This request completes the replacement of the unit by approving the purchase of the hydraulics and snow fighting equipment.  He said with this approval, the new unit should be in place by winter.  Although Bonnell Industries was not the low bidder, Public Works Fleet Manager Larry Dunn is recommending purchase from the higher of the two bidders, as the low bidder did not meet many of the minimum specifications in the bid package.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of request from Public Works Department to purchase central hydraulic system, dump body, snow plow, and spreader, from Bonnell Industries, at a cost of $47,879.00 (Public Works Unit #267 replacement).

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

5.  Approval of request from Fire Department to purchase a 2014 Ford Escape from Highland Park Ford at a cost of $19,325.00 (Fire Department Unit #1393 replacement).

 

      Mr. Muetz said included in the FY 13/14 Approved Budget is $22,500 for replacement of a Fire Prevention Bureau vehicle.  The current unit is a 2001 Ford Ranger pick-up truck with 119,000 miles with severe corrosion, and a broken leaf spring.  The Department requested a quote from the Houston-Galveston Area Council (H-GAC) Buy Cooperative Purchasing Program.  The Department also requested a quote from Highland Park Ford, whom we have worked with in the past with good success.  Highland Park Ford was able to beat the H-GAC price.  As such, the Department is requesting approval to purchase a 2014 Ford Escape from Highland Park Ford at a cost of $19,325.00.

 

It was moved by Trustee Park, seconded by Trustee Garner to approve of request from Fire Department to purchase a 2014 Ford Escape from Highland Park Ford at a cost of $19,325.00 (Fire Department Unit #1393 replacement).

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

6.  Approval of Res. 2013 - 08 establishing certain property of the Village of Gurnee to be surplus (Fire Department Unit #1393).

 

      Mr. Muetz said this resolution allows the Village to declare Fire Department Unit #1393 surplus and send it to auction.

 

It was moved by Trustee Garner, seconded by Trustee Wilson to approve of Res. 2013 - 08 establishing certain property of the Village of Gurnee to be surplus (Fire Department Unit #1393).

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

H.  PUBLIC COMMENT

 

None.

Closing Comments

None.

 

 

Adjournment

It was moved by Trustee Park, seconded by Trustee Balmes to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:13 p.m.

 

 

Andrew Harris,

Village Clerk