Minutes of the Regular Meeting of the Gurnee Village Board - July 2, 2012

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

JULY 2, 2012

 

Call to Order

Mayor Kovarik called the meeting to order at  7:30 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Erik Jensen, Management Analyst; Diane Lembesis, Finance Director, Tom Rigwood, Director of Public Works; Larry Dunn, Fleet Administrator; Chief Fred Friedl, Fire Chief; Kevin Woodside, Police Chief; Terri Kincaid, Deputy Police Chief; Jim Caldwell, Deputy Police Chief; Tom Agos, Crime Prevention Technician; Jay Patrick, Administrative Commander

 

Roll Call

PRESENT:      5- Garner, Balmes, Morris, Schwarz, Ross

ABSENT:        1- Park

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A,  PUBLIC COMMENT

 

 

James Hunter

922 Ferndale

Gurnee, IL

Mr. Hunter expressed concern regarding the speed of traffic at the intersection of Ferndale and Route 41 stating that it was very dangerous.  He cited a couple close-call incidents and asked the Board if the intersection could be closed.  The Mayor stated that she is well aware of the safety concerns at that intersection and that a survey of Mr. Hunter’s neighbors had been done and the neighbors were not in favor of closing Ferndale at Route 41. The Mayor further stated that the concern will be reviewed again but the Village needs a consensus of Mr. Hunter’s neighbors before Ferndale at Route 41 could be closed.

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Ross to approve the Consent Agenda as presented.

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

  1. Approval of the minutes from the June 18, 2012 Public Hearing and June 18, 2012 Village Board meeting.

 

  1. Approval of Ord. 2012-60    extending the Temporary Water Service Agreement between the Village of Gurnee and Thelen Sand and Gravel, Inc.

 

  1. Approval of Res. 2012-08 approving a contract with Exelon Energy as obtained through the Northern Illinois Municipal Electric Cooperative (NIMEC).

 

  1. Approval of granting a Class 9 Liquor License and waiving the fee for the Gurnee Breakfast Exchange Club for their Gurnee Days events on August 10 and 11, 2012.

 

  1. Approval of request from Police Department to allow Police Sergeant Dave Farrow to attend Use of Force Investigation training in Alexandria, VA, from September 10 – 14, 2012, at a cost not to exceed $2,500.00.

 

  1. Approval of awarding the 2012 Roadway Crack Sealing Maintenance Project to the low bidder, SKC Construction, Inc., at a cost not to exceed $45,000.00.

 

 

  1. Approval of request from Public Works Department to solicit bids for a Utility Crane Truck.

 

  1. Approval of request from Engineering Division to solicit bids for the 2012 Capital Roadway Rehabilitation Program.

 

  1. Approval of Payroll for period ending June 16, 2012 in the amount of $687,596.21.

 

  1. Approval of Payroll Transfer Journal for period ending June 16, 2012, in the amount of $680,227.57.

 

  1. Approval of Bills for the period ending July 2, 2012 in the amount of $775,501.85.

 

It was moved by Trustee Schwarz, seconded by Trustee Balmes to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

 

D.  PETITIONS AND COMMUNICATIONS

 

  1. Approval of Proclamation designating July as “Relay for Life Month” in the Village of Gurnee.

 

Mayor Kovarik read the proclamation into record.

 

2012 Relay for Life members Kelly Stanbury, Karen Peterson, and Kim Menheer addressed the Board inviting them to the upcoming Relay for Life event being held at the Almond Campus track from

6 p.m. to 6 a.m. July 14th and 15th.

 

It was moved by Trustee Garner, seconded by Trustee Balmes to approve the Proclamation designating July as “Relay for Life Month” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

  1. Presentation of Police Department “Employee of the Year” awards by Police Chief Woodside to Officer Martin DePerte 2011 Police Officer of the Year, and Communications Operator Lisa Crum-Cliff, 2011 Civilian Employee of the Year.

 

Police Chief Woodside, along with the Mayor and Deputy Chiefs Caldwell and Kincaid presented the 2011 Police Officer of the Year and Civilian Employee of the Year awards to Office Martin DePerte and Communications Operator Lisa Crum-Cliff respectively.

 

E.  REPORTS

 

Village Administrator, Patrick Muetz publicly thanked KeyLime Cove for their Community Days donation of $18,200 targeted toward our Police and Fire Department’s public education programs.

 

The Village Administrator also reminded the Board, from fire prevention perspective, to be cautious with sparklers and fireworks used July 4th and to be cognizant of the sprinkler requirements which state that residents living at even-numbered addresses may water on even-numbered days between 6 p.m.  and 10 a.m. and residents living at odd-numbered addresses may do likewise on odd-numbered days. 

 

F. OLD BUSINESS

 

None.

 

 

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Approval of Res. 2012-09 establishing certain property of the Village of Gurnee to be surplus (donation of 1991 Mack Volvo First Responder cable roll-off vehicle).

 

The Village Administrator gave an overview of the resolution stating  that in 2010, the Village Department received a donation of a 1991 First Responder Roll-off vehicle.  The vehicle is used by the lake County Quad 1 and 2 Fire departments; however the Village alone is responsible for the maintenance and repair costs.  The Fire Department has determined that this is no long feasible and is recommending the vehicle be donated to another entity, Quad 2.  This would help spread maintenance costs across all member departments and still remain available for the Fire Department’s use as needed.   The Village Administrator recommends the unit be disposed of. 

 

It was moved by  Trustee Schwarz, seconded by Trustee Balmes             to approve Resolution 2012-09 establishing certain property of the Village of Gurnee to be surplus (donation of 1991 Mack Volvo First Responder cable roll-off vehicle).

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of Res. 2012-10 adopting the 2012 Lake County All Natural Hazards Mitigation Plan.

 

The Village Administrator gave an overview of the resolution stating that adopting the plan gives the Village access to grant funds such as those used to purchase and raze properties in the flood plain.  Both Community Development Director Ziegler and Chief Friedl participated in the update process.  Village Administrator Muetz stated that we are already meeting most of the plan requirements and access to FEMA grant funding is contingent on adopting the plan, staff is recommending approval.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve Resolution 2012-10 adopting the 2012 Lake County All Natural Hazards Mitigation Plan.

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of Ordinance 2012-61 amending a Special Use Permit for

an Electric Message Board Sign, pursuant to the Gurnee Zoning Ordinance, for property located at 500 N. O’Plaine Road.

 

Village Administrator Muetz gave an overview of the ordinance stating that in November, 2011, the Board approved a Special Use Permit allowing the O’Plaine Campus to install an electronic message board sign.  Due to the concerns regarding distractions the message board could create, a provision was included in the Special Use Permit stating that the issue would be reviewed in six months.   He further informed the Board that we have not received any complaints related to the sign from homeowners living near the campus, nor have there been any car accidents as a result of the message board sign.  At this time, Village Administrator Muetz feels it appropriate to adjust the message timeframe.

 

The Mayor stated that once the sign went up, she was embarrassed so much time was spent discussing it. She stated the sign was much smaller than she thought it would be and strongly agrees with staff recommendation and feels the message board will not disrupt the neighborhood or the traffic

 

Trustee Ross addressed the Board on Trustee Park’s behalf stating that he was not in favor of reducing the image/message duration from 15 minutes to 15 seconds.  Trustee Park would rather see the duration reduction done in smaller increments. 

 

The Mayor feels that staff put a lot of effort into their review and feels the recommended timeframe is appropriate.

 

It was moved by Trustee Schwarz, seconded by  Trustee Garner to approve Ordinance 2012-61 amending a Special Use Permit for an Electric Message Board Sign, pursuant to the Gurnee Zoning Ordinance, for property located at 500 N. O’Plaine Road.

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of Ordinance 2012-62 granting a Minor Amendment to the Ravinia Woods Planned Unit Development, pursuant to the Gurnee Zoning Ordinance, related to improvements for the approximately 5 acre outlot located near the southeast corner of Hillview Drive and Sierra Place.

 

Village Administrator Muetz gave an overview stating that the Homeowner Association (HOA) is requesting approval to remove  playground equipment and a gazebo from a 5 acre outlot located near the southeast corner of Hillview Drive and Sierra Place.  The HOA has proposed a multi-year plan to maintain the usability of the area.  They have informed the residents in the area and received no negative feedback on the proposed plans. 

 

It was moved by Trustee Schwarz seconded by Trustee Balmes                  to approve Ordinance 2012-62 granting a Minor Amendment to the Ravinia Woods Planned Unit Development, pursuant to the Gurnee Zoning Ordinance, related to improvements for the approximately 5 acre outlot located near the southeast corner of Hillview Drive and Sierra Place.

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of Ord. 2012-63 granting a Minor Amendment to the Stonebrook Planned Unit Development, pursuant to the Gurnee Zoning Ordinance, related to an increase in Floor Area Ratio for property located at 7034 Bennington Drive.

 

Village Administrator Muetz gave an overview stating that the resident would like to construct a 450 sq. ft. addition onto the rear of his existing two-story home.  This would increase the Floor Area Ratio (FAR) to 0.255, exceeding the allowable FAR by 0.005. Since the characteristics of the neighborhood would not be impacted for such a small change, staff feels the request is reasonable.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve Ordinance 2012-12granting a Minor Amendment to the Stonebrook Planned Unit Development, pursuant to the Gurnee Zoning Ordinance, related to an increase in Floor Area Ratio for property located at 7034 Bennington Drive.

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of request from Public Works Department to purchase John Deere 624K front end loader through the National Joint Powers Alliance at a cost of $201,734.83.

 

Village Administrator Muetz gave an overview stating that the FY 12/13 Approved Budget included the replacement of the Public Works Department’s front end loader.  The loader is one of the most expensive and critical pieces of equipment Public Works operates.  Fleet Administrator Dunn has been working over the past 18 months preparing for the replacement of this piece of equipment.  His due diligence concluded that it would be in the Village’s best interest to purchase a new front end loader to replace the previous loader which was 17 years old and experiencing major problems.  The older loader was auctioned by the Village and netted $26,000.  The Fleet Administrator secured a quote from John Deere for a 624K loader at a cost of $201,734.83.  This budget item is split between the Capital and Utility Funds. 

 

Trustee Garner asked how often the equipment is used.  Fleet Administrator Dunn stated that it’s used on a daily basis from as little as one hour to a full eight hours. 

 

Trustee Garner asked how long the equipment would last.  The Fleet Administrator stated that the life cycle is a minimum 15 years.  He further stated the reason we didn’t get 15 years from our previous loader was because it wasn’t taken care of for 12 years.

 

Trustee Garner asked what we would do differently with the new piece of equipment.  The Fleet Administrator stated that several new programs have been instituted that will prolong the life of the proposed new loader, including a maintenance program put in place  that will address the needs identifiable by lack of maintenance.

 

It was moved by Trustee Balmes, seconded by Trustee Ross                  to approve a request from Public Works Department to purchase a John Deere 624K front end loader through the National Joint Powers Alliance at a cost of $201,734.83.

 

Roll call,

AYE:                5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                0- None

ABSENT:          1- Park

Motion Carried.           

 

H.  PUBLIC COMMENT

 

None.

 

Closing Comments

None.

 

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Garner to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:05 p.m.

 

Donna R Dallas

Deputy Village Clerk