Minutes of the Regular Meeting of the Gurnee Village Board - July 18, 2011

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

JULY 18, 2011

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

James T. Hayner, Village Administrator; Patrick Muetz, Assistant Village Administrator; Bryan Winter, Village Attorney; David Ziegler, Community Development Director;  Chief Fred Friedl, Fire Chief; Deputy Chief John Kavanagh; Erik Jensen, Management Analyst

 

Roll Call

PRESENT:       5- Garner, Balmes, Morris, Schwarz, Ross

ABSENT:         1- Park

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A,  PUBLIC COMMENT

 

 

 

Mayor Kovarik stated that she was incredibly proud of Village staff for the amazing job they did with regard to the severe thunderstorm electrical outage.  She stated that staff, along with all departments, gave 1000% and it really showed. The Village came together and executed flawlessly.  She stated ComEd did a wonderful job with over 12,500 outages.

 

Earl Tennerman

1020 Branch Road

 

Mr. Tennerman expressed personal thanks to Mr. Hayner for assisting with the electrical outage. Mr. Tennerman also asked for an update regarding US Cable, a separate issue Mr. Tennerman and Mr. Hayner previously discussed,   Mr. Hayner stated he was working on that.

 

Betty Polydoros

4953 Adele Drive

Mrs. Polydoros stated she was discontent with the Village’s response during the electrical outage.  She stated Public Works did not show up in her neighborhood until the day the Fox News crew showed up.  They were there as long as Fox News was there. A  downed tree in their turn lane four days almost caused an accident. Even after calling the Police Department, a resident had to finally remove the tree.  Mrs. Polydoros believes ComEd did not do their part and were rude to the customers when they called.  Mrs. Polydoros’ 85 year old mother was without air conditioning for five days.  The only people who showed up on her street were from Georgia Power. Mrs. Polydoros also questioned why Six Flags was up and running the next day.   

 

Mayor Kovarik apologized to Mrs. Polydoros for her experience and stated the Village had very few complaints.  She also explained that Six Flags was running because they have two dedicated trunk lines; however, only one of them was operational. 

 

Pat Tennerman

1020 Branch Road

Mrs. Tennerman lives in the Quality Acres subdivision and spoke of the teamwork exhibited by the residents who are made up of senior citizens in their 80’s and 90’s.  They worked together to cut down trees and clear their subdivision.   She stated the Village did the best they could and emphasized her subdivision worked together as a team.

 

Trustee Kirk Morris

3435 Harper Ave.

Trustee Morris asked about the status of the train whistle problem brought before the Board at a previous meeting.  Mr. Hayner stated they are working on it to determine frequency, etc.

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee ­Ross to approve the Consent Agenda as presented.

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE








































 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

  1. Approval of the minutes from the Executive (Closed) Session meetings on: March 15, 2010; June 7, 2010; August 16, 2010; September 13, 2010; October 4, 2010; November 1, 2010; March 7, 2011; March 21, 2011; April 4, 2011; and April 18, 2011.

 

  1. Approval for public release of minutes from Executive (Closed) Session meetings on: March 15, 2010; June 7, 2010; August 16, 2010; September 13, 2010; October 4, 2010; November 1, 2010; March 7, 2011; March 21, 2011; April 4, 2011; and April 18, 2011.

 

  1. Approval of minutes from the June 6, 2011 and June 20, 2011 meetings.

 

  1. Approval of awarding the Fire Station #1 apparatus floor repair project to the low bidder, L&A Crystal, at a cost of $57,759.00.

 

  1. Approval of awarding the Fire Station #2 roof replacement project to the low bidder, Seal Tight Exteriors, Inc., at a cost of $37,750.00.

 

  1. Approval of awarding the Fire Department personnel protective equipment washers and drying cabinets project to the low bidder, Haiges Machinery, Inc., at a cost of $26,806.00.

 

  1. Approval of awarding the Fire Station #2 breathing air compressor and refill station project to the low bidder, Municipal Emergency Services, Inc., at a cost of $33,451.00.

 

  1. Approval of awarding the Information Systems Division storage area network server project to the low bidder, CDWG, at a cost of $50,700.00.

 

  1. Approval of granting a Class 9 Liquor License and waiving the fee for the Gurnee Breakfast Exchange Club for their Gurnee Days event on August 13, 2011.

 

  1. Approval of Payroll for period ending June 18, 2011 in the amount of $705,735.41.

 

  1. Approval of Payroll Transfer Journal for period ending June 18, 2011 in the amount of $698,556.43.

 

  1. Approval of Payroll for period ending July 2, 2011 in the amount of $699,981.23.

 

  1. Approval of Payroll Transfer Journal for period ending July 2, 2011 in the amount of $692,115.72.

 

  1. Approval of Bills for the period ending July 11, 2011 in the amount of $446,053.67.

 

  1. Approval of Bills for the period ending July 18, 2011 in the amount of $1,244,824.92.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

 

D.  PETITIONS AND COMMUNICATIONS

 

1.   Presentation of plaque to Scout Max R. Knight in honor of achieving the rank of Eagle Scout.

 

E.  REPORTS









 

 

Mr. Hayner gave a report on the clean-up effort as a result of the storm.  He stated it will take three to four weeks before the Village is cleaned up.  Public Works will work at it until everything is done.  The Village is using six crews and five chippers on the street.  Fire Department had 118 calls on Monday and 58 on Tuesday.  Public Works and Police have been extremely busy, but the Village is working together to get everything back to normal.  Mr. Hayner gave the parameters regarding branch and tree pick up. 

 

 

 

 

F. OLD BUSINESS

 

1.     Approval of awarding the 2011 Roadway Crack Sealing Maintenance Project to SKC Construction, Inc., at a cost of $37,800.00.

 

      Mr. Hayner stated the low bidder on this project, North Suburban Asphalt Maintenance, Inc. of Park Ridge had initially been awarded the contract at a low bid of $34,500.  However, after the bid opening, it was discovered that a Notice of Suspension from IDOT was issued to North Suburban making them ineligible to participate as a contractor.  Therefore, the second lowest bidder, SKC Construction of West Dundee, IL, was awarded the project.

 

It was moved by Trustee Balmes, seconded by Trustee Morris to approve awarding the 2011 Roadway Crack Sealing Maintenance Project to SKC Construction, Inc., at a cost of $37,800.00.

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Approval of Ord. 2011-52 approving a Plat of Amendment for Lots 2 and 3 in Block 1 in Woodland Meadows Unit 4B being in unincorporated Lake County.

 

Mr. Hayner stated the Amendment involves property not within the Village, but within our mile and a half jurisdiction relative to subdivision improvement located west of Hunt Club Road and south of Gages Lake Road.  The purpose of the amendment is to vacate a 10’ pedestrian easement between adjoining lots.

 

      Trustee Morris asked if this is the same request as Aberdare Estates.  He asked if public notice is communicated to residents.  Mr. Hayner clarified stating this request is almost identical to Aberdare Estates and there is no public notice for easements.

 

It was moved by Trustee Schwarz, seconded by Trustee Garner to approve Ord. 2011-52 approving a Plat of Amending for Lots 2 and 3 in Block 1 in Woodland Meadows Unit 4B being in unincorporated Lake County.

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of Ord. 2011-53 authorizing the execution of and ratifying an agreement with the Newport Township Fire Department for Dispatch Services.

 

Mr. Hayner stated that we have an annual contract with the Newport Fire Protection District to provide dispatch services.  The contract is in order.

 

It was moved by Trustee Morris, seconded by Trustee Garner to approve Ord. 2011-53 authorizing the execution of and ratifying an agreement with the Newport Township Fire Department for Dispatch Services.

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of Ord. 2011-54 approving an agreement between the Village of Gurnee and the Illinois Department of Transportation pertaining to traffic signal improvements at the intersection of Stearns School Road and US Highway 41 and IL Route 21 and US Highway 41.

 

Mr. Hayner stated this is an intersection project that IDOT is going to be upgrading.  Our Emergency Vehicle Preemption (EVP) equipment will be impacted and as such, we are responsible for the cost whenever there is an upgrade.  Money has been budgeted for this project.

 

Trustee Morris asked if there would be a change in the light timing.  Mr. Hayner clarified stating that it is just an upgrade of the equipment.

 

It was moved by Trustee Morris, seconded by Trustee Garner to approve Ord. 2011-54 approving an agreement between the Village of Gurnee and the Illinois Department of Transportation pertaining to traffic signal improvements at the intersection of Stearns School Road and US Highway 41 and IL Route 21 and US Highway 41.

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

  1. Approval of Ord. 2011-55 approving an agreement between the Village of Gurnee and the Illinois Department of Transportation pertaining to traffic signal improvements at the intersection of Washington Street and US Highway 45.

 

Mr. Hayner stated this is the same as the Stearns School Road and US Highway 41 and IL Route 21 and US Highway 41.

IDOT project.

 

It was moved by Trustee Balmes, seconded by Trustee Garner to approve Ord. 2011-55 approving an agreement between the Village of Gurnee and the Illinois Department of Transportation pertaining to traffic signal improvements at the intersection of Washington Street and US Highway 45.

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

H.  PUBLIC COMMENT

 

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Pat Tennerman

1020 Branch Road

 

Mrs. Tennerman asked if they could sweep up the tree debris in their roadway.  Mr. Hayner stated that any help would be greatly appreciated.

Ronald Wendt

4166 Stoney Island

 

Mr. Wendt of the Warren Township Historical Society stated that the Mother Rudd House is dire need of repairs.  Mr. Hayner will follow-up and take care of the repairs.

 

Closing Comments

None.

 

Adjournment to Executive Session

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

It was moved by Trustee Morris, seconded by Trustee Ross to adjourn the meeting into Executive Session.

 

The Village Attorney stated the Executive Session is in reference to

5 ILCS 120/2 2 (c) (2) which states:  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

 

and

 

5 ILCS 120/2 2 (c) (1) which states:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

 

 

 

 

Roll call,

AYE:                 5- Garner, Balmes, Morris, Schwarz, Ross

NAY:                 0- None

ABSENT:          1- Park

Motion Carried.

 

Mayor Kovarik adjourned the meeting into Executive Session at

8:10 p.m.

 

Recall to Order

Mayor Kovarik recalled the meeting to order at 8:32 p.m.

 

PRESENT:        5- Garner, Balmes, Morris, Schwarz, Ross

ABSENT:          1- Park

 

No action was taken at this time.

 

Closing Comments

None.

 

Adjournment

 

 

 

 

 

 

 

 

Donna R. Dallas,

Deputy Clerk

 

 

It was moved by Trustee Balmes, seconded by Trustee Ross to adjourn the meeting.

 

Voice Vote:      ALL AYE:          Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:33 p.m.