Minutes of the Regular Meeting of the Gurnee Village Board - August 19, 2013

 

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

AUGUST 19, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:31 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Diane Lembesis, Finance Director; Christine Palmieri, Director of Human Resources; Tom Rigwood, Director of Public Works; Larry Dunn, Fleet Manager; Fred Friedl, Fire Chief; Kevin Woodside, Police Chief

 

Roll Call

PRESENT:       5- Balmes, Hood, Wilson, Ross, Park

ABSENT:         1- Garner

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

 

Mayor Kovarik thanked everyone involved with another successful Gurnee Days.

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Park to approve the Consent Agenda as presented.

 

Roll call,

AYE:                 5- Balmes, Hood, Wilson, Ross, Park   

NAY:                 0- None

ABSENT:          1- Garner

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of the minutes from the August 5, 2013 Village Board meeting.

 

2.  Approval of Request for Qualifications related to Economic Development Consulting Services – response deadline September 6, 2013.

 

3.  Approval of awarding the 2013 Fleet Fueling System Upgrade Project to the low bidder, Accurate Tank, at a cost of $35,240.00.

 

4.  Approval of Payroll for period ending August 10, 2013 in the amount of $752,989.55.

 

5.  Approval of Payroll Transfer Journal for period ending August 10,

      2013, in the amount of $748,788.95.

 

6.  Approval of Bills for the period ending August 19, 2013 in the amount of $1,628,699.83.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                5- Balmes, Hood, Wilson, Ross, Park   

NAY:               0- None

ABSENT:        1- Garner

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

 

 Mayor Kovarik said that there were no discussion topics on the agenda for the August 26th Committee of the Whole meeting and asked the Trustees if they would like to cancel the meeting.

 

It was moved by Trustee Balmes, seconded by Trustee Park to cancel the Committee of the Whole meeting for August 26, 2013.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

E.  REPORTS

 

1.  Report from Finance Director Diane Lembesis – Fiscal Year 12/13 financial performance.

 

     Diane Lembesis presented a Power Point presentation to the Board, summarized as follows:

 

Fiscal Year 2012/2013 Budget

  • Projected Revenues $51.1 Million
  • Projected Expenditures $59 Million

 

Fiscal Year 2012/2013 Actual

  • Actual Revenues $57.5 Million
  • Actual Expenditures $58 Million

 

Total FY 13 Governmental Fund Revenues

  • $42.4 million
  • 14% Above Budget
  • All governmental funds except Asset Forfeiture exceeded budget.

 

Total FY 13 Proprietary Fund Revenues

  • $7.8 Million
  • 4% under Budget

 

Total FY 13 Fiduciary Fund Revenues

  • $7.3 Million
  • 26%  above Budget

 

Total FY 13 General Fund Revenues

  • $35.85 million
  • 3% above Budget

 

Total FY 13 General Fund Expenditures

  • $35.5 Million
  • 3% Over Budget because of transfer to Capital Fund
  • All Operating Departments were under Budget 5%

 

Total FY 13 Debt Service Fund Expenditures

  • $2.87 Million
  • 74% over Budget because of Series 2004 Refunding
  • 204% Higher Than Previous Fiscal Year

 

Fund Balance

  • General Fund
  • $23,017,519 as of April 30, 2013

 

Funds That Increased Fund Balance

  • General, Impact and Capital, and Pension funds. 

 

Funds That Decreased Fund Balance

  • Emergency-911, Motor Fuel Tax, Asset Forfeiture, Mall Redevelopment, Debt Service, Golf, and Utility funds 

 

Overall Performance Fiscal Year 2012/2013 Compared to our objective

  • Goal: General Year-End Fund Balance    $22.3 Mill
  • Actual: General Year-End Fund Balance   $23.0 Mill

 

Compared to last year

  • FY 12: General Year-End Fund Balance  $22.7 Mill
  • FY 13: General Year-End Fund Balance    $23.0 Mill

 

F. OLD BUSINESS

 

None.

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.  Approval of Ord. 2013 – 39 amending a Special Use Permit for a drive-thru lane for a restaurant pursuant to the Gurnee Zoning Ordinance relating to property at 3430 Grand Avenue.

 

      Mr. Muetz said in 2007 the Village approved a Special Use Permit (SUP) to allow a drive-thru for a proposed Dunkin Donuts on East Grand Avenue.  While the building was constructed; Dunkin Donuts never occupied its portion of the facility, therefore the Special Use Permit expired.  The Village now has a Jimmy John’s interested in occupying the space.  Jimmy John’s would like to utilize the drive-thru as well.  Instead of starting the Public Hearing process all over again, the petitioner has requested the SUP be extended 6 months.  This extension allows it to come directly to the Village Board.  Along with the extension, the SUP has been modified to remove the site specific sign standards as the current regulations in the Sign Ordinance are more relevant at this point in time.  He ended by stating forgoing another Public Hearing process will speed up the development by 2 – 3 months and help add another retailer to the East Grand area. 

 

It was moved by Trustee Ross, seconded by Trustee Wilson to approve of Ord. 2013 - 39 amending a Special Use Permit for a drive-thru lane for a restaurant pursuant to the Gurnee Zoning Ordinance relating to property at 3430 Grand Avenue.

 

Roll call,

AYE:                5- Balmes, Hood, Wilson, Ross, Park   

NAY:                0- None

ABSENT:        1- Garner

Motion Carried.

 

2.  Approval of Ord. 2013 - 40 amending various Chapters of the Gurnee Municipal Code to relocate fees from those Chapters to Chapter 32 (“Comprehensive Fee Schedule”).

 

      Mr. Muetz said on December 17, 2012 the Municipal Code was amending to create Chapter 32, entitled “Comprehensive Fee Schedule.”  This chapter serves as a central location for all Village fees.  The result is an increase in transparency and a more user-friendly document for both internal and external customers.  At the time of its creation, only updated Planning and Zoning fees were moved into Chapter 32.   Since that time, Management Analyst Erik Jensen has been working to move additional fees to this Chapter.  He said this ordinance simply moves additional fees to this Chapter.  As we typically send our changes to the Municipal Code out in August, Village staff wanted to complete this update before both hardcopy and electronic versions of the Code are updated to include amendments since the last update.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of Ord. 2013 - 40 amending various Chapters of the Gurnee Municipal Code to relocate fees from those Chapters to Chapter 32

(“Comprehensive Fee Schedule”).

 

Roll call,

AYE:               5- Balmes, Hood, Wilson, Ross, Park      

NAY:               0- None

ABSENT:        1- Garner

Motion Carried.

H.  PUBLIC COMMENT

 

None.

 

Closing Comments

None.

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Wilson to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:07 p.m.

 

Andrew Harris,

Village Clerk