Minutes of the Regular Meeting of the Gurnee Village Board - August 20, 2012

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

AUGUST 20, 2012

 

Call to Order

Mayor Kovarik called the meeting to order at 7:31 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Erik Jensen, Management Analyst; Christine Palmieri, Director of Human Resources; Tracy Velkover, Planning Manager; Tom Rigwood, Director of Public Works; Fred Friedl, Fire Chief; Kevin Woodside, Police Chief

 

Roll Call

PRESENT:       6- Schwarz, Ross, Park, Garner, Balmes, Morris

ABSENT:         0- None

Pledge of Allegiance

Cub Scout Troop Pack 627 led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

Jerry Kolar
3641 Highland


Mayor Kovarik

Mr. Kolar thanked the Mayor for her support during the recent North Shore Sanitary District meeting.  He shared with the Board new research stating that the pre-annexation agreement was never signed and asserted that all monies should be refunded as a result.

 

Mayor Kovarik said Gurnee Days was fabulous and thanked Village staff for their participation.

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Park to approve the Consent Agenda as presented.

 

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of the minutes from the August 6, 2012 Village Board meeting.

 

2.  Approval of Ord. 2012 -71 authorizing the execution of and ratifying an agreement with the Newport Township Fire Department for dispatch services.

 

3.  Approval of Ord. 2012 -72 annexing property located approximately 1,275 feet north of Hunt Club Road & Gages Lake Road and more specifically at 34011 N. Hunt Club Road.

 

4.  Approval of request for Communications Shift Leader Wendy Mann,

      Police Detective Mike Mann and Records Assistant Julie Lambrecht to attend the PSSI User Group Conference in Annapolis, Maryland from October 2 – 4, 2012 at estimated cost of $2,670.00.

 

5.  Approval of Request for Proposal related to management services for Bittersweet Golf Course.

 

6.  Approval of Payroll for period ending August 11, 2012 in the amount of $715,231.97.

 

7.  Approval of Payroll Transfer Journal for period ending August 11, 2012, in the amount of $708,227.27.

 

8.  Approval of Bills for the period ending August 20, 2012 in the amount of $1,060,041.89.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

 

 1.        Administration of Oath of Office for Fire Captain/Battalion Chief James Pellitteri.

 

Mayor Kovarik and Chief Friedl administered the Oath of Office.

 

 

E.  REPORTS

 

1.  Report from Community Development Director/Assistant Administrator David Ziegler on Ferndale Street traffic survey.

 

      Mr. Ziegler said a couple meetings ago Mr. Hunter requested a traffic survey on Ferndale Avenue.  Mr. Ziegler said that this area has been studied significantly over the past few years, and that the most recent data was similar to prior years and had not changed significantly.  He further stated that since there is no evident changes in either the volume of vehicles on the street or the speed of traffic, the recommendation is to take no further action at this time.

 

      Mayor Kovarik asked that Village staff organize a meeting with residents in the area to share this information with them.

 

F. OLD BUSINESS

 

None.

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

Randy Ebertowski

General Manager of Gurnee Mills

1.  Approval of Ord. 2012 - 73 granting a Minor Amendment to the Gurnee Mills Special Use Permit Sign Standards for 6170 W. Grand Avenue.

 

      Mr. Muetz stated that the Simon Group, the property owner of  Gurnee Mills, is proposing to replace the property’s current Tollway sign with a higher quality one.  Mr. Muetz reminded the Board that the current sales tax sharing agreement with Gurnee Mills would expire on December 31st, and Simon is seeking to move forward with this project because it would be eligible for use of those funds.  The proposed sign would be installed at the same location as the current sign but would be seeking to increase the number of tenant panels from six to twelve and to increase the maximum mounting heights of those panels. In exchange, the electronic reader board will be removed.   These changes require the approval of a minor amendment. Mr. Muetz concluded that the overall height of the sign would not change and that staff did not anticipate any problems related to lighting.

 

      Trustee Ross asked if they will be starting out with all 12 signs.

 

      Mr. Ebertowski said they have reached out to all 12 anchor stores to get their feedback.  He said for now he is guessing they will start with six signs but would like the ability to expand.

 

      Trustee Garner said he likes the sign but asked if it would be readable with 12 logos.

 

      Mr. Ebertowksi explained the rationale behind the twelve tenant signs and stated that he believed that the sign will accomplish its intended goals.

 

      Trustee Garner asked if the sign would have enough lighting.

 

      Mr. Ebertowski explained how the sign was illuminated.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Ord. 2012 -73 granting a Minor Amendment to the Gurnee Mills Special Use Permit Sign Standards for 6170 W. Grand Avenue.

 

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

2.  Approval of awarding the 2012 Capital Roadway Rehabilitation Program to the low bidder, Chicagoland Paving, at a cost of $409,998.27.

 

      Mr. Muetz said during the fiscal year 2012/2013 Budget process the Village Board expressed concerns regarding the condition of our roadways and the current replacement schedule.  The Board instructed staff that if the April 30, 2012 General Fund balance was at least 60% of FY 2012/2013 projected expenditures, it would consider authorizing additional street rehabilitation work.  FY 2011/2012 results indicate that this additional work is financially feasible, as General Fund balance exceeds the 60% threshold by approximately $429,000.

 

      He said based on the pavement index rating and our continued approach to stretch resources as far as possible, staff determined that the best use of this funding would be to rehabilitate Rudd Court and Stratton Lane and a portion of Buchanan Drive.  On July 26th, bids from three contractors were opened.  Chicagoland Paving was the low bidder at $409,998.27.  The Engineer’s estimate for the project was approximately $380,000.  The difference in pricing is believed to be attributed to the timing of the project.  The main differences are the hot-mix, leveling binder, storm sewer pipe and traffic control costs.  Due to the volatility of oil prices, there is no telling where the prices of mix and binder will come in next year.  As a result, staff is recommending the Village move forward with the low bidder for the project.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of awarding the 2012 Capital Roadway Rehabilitation Program to the low bidder, Chicagoland Paving, at a cost of $409,998.27.

 

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

3.  Approval of request from Public Works Department to purchase a 2012 International Chassis from the low bidder Chicago International at a cost of $71,000.00 and a 14’ service body and a 7,000 lb crane from EJ Equipment at a cost of $90,931.00, total cost of $161,931.00 (Utility Division Crane Truck Replacement).

 

      Mr. Muetz stated that the Public Works Department was seeking to replace its current utility crane truck.  He explained the uses of the truck, the necessity of its replacement and reminded the Board that this replacement was approved in the fiscal year 2012/2013 budget.  He then reviewed the process carried out by Larry Dunn, Fleet Management Administrator, in order to bring the cost of the truck within budget after receiving bids that were over budget including foregoing the purchase of a generator and auctioning off two vehicles that will no longer be needed if this request is approved.  Ultimately, Dunn recommends the purchase of a 2012 International Chassis from the low bidder Chicago International at a cost of $71,000 and a 14’ service body and 7,000 lb crane from EJ Equipment at a cost of $90,931, total cost of $161,193.00.

 

      Trustee Park asked what was budgeted for the generator.

 

      Mr. Dunn said $9,650.00.

 

      Morris asked if this request is related to the recent Public Works accident.

 

      Mr. Muetz said neither of these requests are involved in that insurance claim.

 

      Trustee Garner asked what happened.

 

      Mr. Muetz explained.

 

      Mayor Kovarik asked the Board for questions related to this purchase.

 

      Trustee Garner stated that this equipment was expensive and asked what percentage of the fleet has been replaced to date.

 

      Mr. Dunn overviewed the purchases.

 

      Trustee Garner asked if the goal was to replace the entire fleet.

 

      Mr. Dunn said that was the goal over a period of time and stated he felt that it would be about roughly fifteen years before everything is replaced.  He stated that the Village strives for reliability and safety.

 

      Trustee Garner asked if the Village was behind in replacements.

 

      Mr. Dunn said that he felt that the Village was about 40% - 60% behind on replacements.

 

      Trustee Garner asked what accounts for that.

 

      Mr. Dunn stated that a lack of funds is primarily responsible.  Mr. Muetz clarified.

 

      Trustee Garner asked if we can continue replacing capital equipment at this pace. 

 

      Mr. Dunn said the Village has 180 rolling pieces of equipment and since he has been here approximately 18 pieces have been replaced in the three years since he joined the Village.

 

      Trustee Ross asked how long the wait is after the order is placed.

 

      Mr. Dunn said approximately 220 days because these are built to order.

 

It was moved by Trustee Park, seconded by Trustee Balmes to approve of request from Public Works Department to purchase a 2012 International Chassis from the low bidder Chicago International at a cost of $71,000.00 and a 14’ service body and a 7,000 lb crane from EJ Equipment at a cost of $90,931.00, total cost of $161,931.00 (Utility Division Crane Truck Replacement).

 

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

4.  Approval of request from Public Works Department to purchase 2012 Dodge 5500 Chassis from the low bidder Liberty Auto Mall at a cost of  $41.393.10 and a Terex Telect LT-38 Aerial Lift and Dueco Service Body through the National Joint Powers Alliance at a cost of $74,824.00, total cost $116,217.10 (Street Division Bucket Truck Replacement).

 

      Mr. Muetz said the fiscal year 201220/13 Approved Budget includes the replacement of the Public Works Department’s aerial bucket truck.  The truck is used for a variety of operations, including street lighting, signage, and forestry.   The current unit has significant corrosion, safety issues, and is unable to carry the required equipment needed. In addition, per OHSA regulations, next year is the last year the unit can be certified for aerial use due to its age (20 years old). 

 

It was moved by Trustee Balmes, seconded by Trustee Garner to approve of request from Public Works Department to purchase 2012 Dodge 5500 Chassis from the low bidder Liberty Auto Mall at a cost of

$41.393.10 and a Terex Telect LT-38 Aerial Lift and Dueco Service Body through the National Joint Powers Alliance at a cost of $74,824.00, total cost $116,217.10 (Street Division Bucket Truck Replacement).

 

 

 

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

H.  PUBLIC COMMENT

None.

 

 

I. EXECUTIVE SESSION

 

Adjournment to Executive Session

 

 

 

 

 

 

 

 

 

 

Recall to Order

 

The Village Attorney stated that tonight’s Executive Session will reference:

5 ILCS 120/2 2 (c) (2) which states:  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

It was moved by Trustee Balmes, seconded by Trustee Schwarz to adjourn the meeting into Executive Session.

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris

NAY:                0- None

ABSENT:          0- None

Motion Carried.

 

Mayor Kovarik adjourned the meeting into Executive Session at

 8:12 p.m.

 

Mayor Kovarik recalled the meeting to order at 8:26 p.m.

 

PRESENT:       6- Schwarz, Ross, Park, Garner, Balmes, Morris

ABSENT:         0- None

 

 

 

1.  Approval of Ord. 2012 – 74 approving the Collective Bargaining Agreement between the Fraternal Order of Police Labor Council and the Village of Gurnee for the term beginning May 1, 2012 through April 30, 2015.

 

      Executive Session item.  No discussion.

 

It was moved by Trustee Park, seconded by Trustee Schwarz to approve of Ord. 2012 -74 approving the Collective Bargaining Agreement between the Fraternal Order of Police Labor Council and the Village of Gurnee for the term beginning May 1, 2012 through April 30, 2015.

 

Roll call,

AYE:                6- Schwarz, Ross, Park, Garner, Balmes, Morris NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

Closing Comments

None.

 

 

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Ross to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:28 p.m.

 

 

Andrew Harris,
Village Clerk