Minutes of the Public Hearing of the Gurnee Village Board - September 9, 2013

 

MINUTES OF THE PUBLIC HEARING

 

Public Hearing to seek comment on the advisability of issuing a request for proposal and awarding a franchise for the collection of commercial and multi-family refuse and recycling.

 

GURNEE VILLAGE HALL

SEPTEMBER 9, 2013

 

Call to Order

Mayor Kovarik called the public hearing to order at 7:00 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Erik Jensen, Management Analyst;  Larry Dunn, Fleet Manager; Fred Friedl, Fire Chief; John Kavanagh, Deputy Fire Chief; Kevin Woodside, Police Chief

 

Roll Call

PRESENT:       5- Wilson, Ross, Park, Garner, Balmes 

ABSENT:         1- Hood

 

Commercial Waste

Hauling Francise

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Walter Willis
Executive Director
SWALCO
1311 N. Estes
Gurnee, IL

Commercial Waste Hauling Franchise : Public Hearing #1

 

Management Analyst Erik Jensen reviewed a PowerPoint presentation with the Village Board, which included the following information:

 

What is a Commercial Franchise

  • A formal contract for waste hauling services
  • Aggregates all eligible commercial accounts under a single contract
  • Has primary benefits of:
    • Reducing service costs
    • Expanding recycling
    • Reducing traffic on local roads

Impacted Businesses

  • Most businesses would be included in this contract
  • Special exemptions may be created for certain businesses or properties
  • Those not impacted:
    • Multi-family properties
    • Temporary roll off service providers
    • Temporary construction debris removal services
    • Private construction services (those unique to the business)

 

Proposed Timeline

  • September 2013: Assemble business/property manager committee to review RFP and contract
  • October 2013: Issue RFP
  • December 2013: Review results with committee
  • February 2014: Hold second public hearing and award contract
  • May 2015: Contract begins

 

 

Questions:

 

Mr. Willis said according to state law a RFP can’t be issued without Public Hearings.  He said in the spring a survey was conducted to see if this type of program would bring benefits to the business community.  He stated he is very conscientious and does not want to force anything on the business community, he wants to work with them to communicate the benefits of a franchise.  He said a second Public Hearing will be held where business owners can come forward with comments.  He stated the survey results show Gurnee businesses could save up to 50% based on the pricing that other communities that have received proposals are seeing.

 

Trustee Garner asked what would be a reason a business would not want to participate. 

 

Mr. Willis said the most common reason is some business owners don’t like government involvement.  He stated they like the flexibility of being able to negotiate and cancel their contract, under a franchise they don’t have this option.  He said only about 5% of the businesses in the Grayslake and Libertyville may not see a cost savings, however, their rates are frozen for a year before they are included in the franchise.   

 

Trustee Balmes asked if recycling will be mandatory.

 

Mr. Willis said for now it would be a voluntary program.

 

Trustee Balmes asked how a multi-unit location would handle unit placement.

 

Mr. Willis said that is something we would have to work out with each location.

 

Trustee Balmes asked if the price would change if an extra cart for recycling is requested.

 

Mr. Willis said any cart larger than 96 gallons will have an additional charge.

 

Trustee Park asked if there is a provision in the agreement for lack of performance by the carriers.

 

Mr. Willis said the agreement has quite a bit of language regarding fulfilling obligations. He said in the agreement standards are set for protection.   He ended by stating this is a multimillion dollar contract the carriers do not want to fail.

 

H.  PUBLIC COMMENT

 

None.

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Garner, to adjourn the Public Hearing.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the Public Hearing at 7:20 p.m.

 

 

 

Andrew Harris, Village Clerk