Minutes of the Regular Meeting of the Gurnee Village Board - September 23, 2013

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

September 23, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney;  Erik Jensen, Management Analyst; Diane Lembesis, Finance Director; Christine Palmieri, Director of Human Resources; Chris Velkover, Information Systems Director; Tom Rigwood, Director of Public Works;  Fred Friedl, Fire Chief;  James Caldwell, Deputy Police Chief;  Tracy Velkover, Planning Manager

 

Roll Call

PRESENT:       5- Wilson, Ross, Garner, Balmes, Hood 

ABSENT:         1- Park

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

 

None.

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Garner to approve the Consent Agenda as presented.

 

Roll call,

AYE:                5- Wilson, Ross, Garner, Balmes, Hood               NAY:                        0- None

ABSENT:          1- Park

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of Ord. 2013 - 45 amending Chapter 78, Traffic and Vehicles by adding Section 78-108 Stopping, Standing, Parking, Loading, and Unloading Prohibited to the Municipal Code of the Village of Gurnee.

 

2.  Approval of Ord. 2013 – 46 approving terms of an agreement between the Village of Gurnee and CallOne.

 

3.  Approval of granting a Class 9 Liquor License to the Warren Newport Public Library for its Toast and Tour event on October 6, 2013.

 

4.  Approval of granting a Class 9 Liquor License to the Church of

      Annunciation for its fundraising event on October 19, 2013.

 

5.  Approval of Payroll for period ending September 7, 2013 in the amount of $719,256.46.

 

6.  Approval of Payroll Transfer Journal for period ending September 7, 2013, in the amount of $713,830.27.

 

7.  Approval of Bills for the period ending September 23, 2013 in the amount of $2,155,628.48.

 

It was moved by Trustee Garner, seconded by Trustee Balmes to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                5- Wilson, Ross, Garner, Balmes, Hood             

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

 

 1.        Approval of a Proclamation designating October 2013 as “Let’s Talk Month” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of a Proclamation designating October 2013 as “Let’s Talk Month” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried

 

2.  Approval of a Proclamation designating October 2013 as “Crime Prevention Month” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve a Proclamation designating October 2013 as “Crime Prevention Month” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried

 

3.         Approval of a Proclamation designating October 2013 as “Domestic

      Violence Awareness Month” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.          

 

It was moved by Trustee Garner, seconded by Trustee Balmes to approve of a Proclamation designating October 2013 as “Domestic Violence Awareness Month” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried

 

Mayor Kovarik said that there were no discussion topics on the agenda for the September 30th Committee of the Whole meeting and asked the Trustees if they would like to cancel the meeting.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to cancel the Committee of the Whole meeting for September 30, 2013.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

E.  REPORTS

 

1.  Report from Finance Director Diane Lembesis – Fiscal Year 13/14 First Quarter financial performance.

 

Finance Director Diane Lembesis reviewed the First Quarter Financial Performance for the 13/14 Fiscal Year.  She reviewed a PowerPoint presentation that included the following information:

 

First Quarter Results

  • Fiscal Year 2013/2014 Budget
    • Revenues $53.7 Million
    • Expenditures $56.2 Million
    • Fiscal Year 1st Quarter 2013/2014 Actual
    • Revenues $12.6 Million (23% of Budget)
    • Expenditures $11.8 Million (21% of Budget) 

Positives Highlights

  • Sales Taxes – Macy’s Opened in July!
  • Fines & Forfeitures
  • Intergovernmental Revenues

 

Negative Highlights

  • Utility Revenues
  • Repair of Well No. 2
  • Water Tower Maintenance
  • Amusement Taxes: Rain, Rain, Go Away
  • Licenses & Permits
  • Ambulance Rescue Fees

 

Revenues – All Funds

  • $12.6 Million
  • 23% of Annual Fiscal Budget

 

Expenditures – All Funds

  • $11.8 Million
  • 21% of Annual Fiscal Budget

 

General Fund

  • FY 14 1st Quarter General Fund Revenues
    • $9.2 Million
    • 26%  of Annual Fiscal budget
  • FY 14 1st Quarter General Fund Expenses
    • $7 Million
    • 20%  of Annual Fiscal budget

Fund Balance

  • Combined Funds
    • Increased $786,405 for the Quarter
  • General Fund
    • Increased $2,150,331 for the Quarter
  • Funds That Increased Fund Balance
    • General, Emergency-911, Motor Fuel Tax, Impact, Asset Forfeiture, Capital, Utility Operating, Police Pension
  • Funds That Decreased Fund Balance
    • Mall Redevelopment*, Debt Service, Golf, Utility Capital, Fire Pension 

Conclusion

  • Off to a good start in the General Fund, could be better in the Utility Fund.

 

Mayor Kovarik questioned the Utility Fund’s performance.  Mr. Muetz stated the combination of water sales being down, along with the well repair and water tower maintenance expenses being paid at the beginning of the fiscal year impact the bottom line.

 

 

F. OLD BUSINESS

 

1.  Approval of Ord. 2013 – 47 adding Article VI to Chapter 22 of the Gurnee Municipal Code to promote public health and safety at hotels and similar establishments providing transient lodging.

 

      Mr. Muetz said as was discussed at the September 9th Village Board meeting to better address transient guest lodging.  The Police Department has been experiencing issues with hotels not properly following transient guest regulations.  As a result, Attorney Winter has draft provisions that allow for penalties when violations are discovered. 

 

It was moved by Trustee Wilson, seconded by Trustee Balmes to approve of Ord. 2013 - 47 adding Article VI to Chapter 22 of the Gurnee Municipal Code to promote public health and safety at hotels and similar establishments providing transient lodging.

 

Roll call,

AYE:                5- Wilson, Ross, Garner, Balmes, Hood               NAY:                        0- None

ABSENT:          1- Park

Motion Carried.

 

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.  Approval of Ord. 2013 - 48 authorizing execution of a lease of property located at 3801 Swanson Court, Gurnee, IL to Gurnee School District 56.

 

      Mr. Muetz said the next two agenda items are related and he will cover both then open it up to Dr. Hutton.  School Districts 56 & 121 have been working jointly over the past few years as it relates to transportation agreements for busing students.  With the expansion of the High School, the Districts are now looking for a more permanent location to park buses.  District 56 has been the lead agency as it relates to this project.  The District identified property along Northwestern Avenue as ideal for its need.  The northern parcel is owned by the Village (it’s the property the Northwestern Water Tower is located on), with the southern property owned by a private entity.  The schools came in and met with staff to discuss the possibility of them using it.  The Village does not currently use the additional acreage at the water tower site and has no plans to do so in the future.  Since the Northwestern water tower is located on the site, the Village communicated it preferred to lease the parcel, rather than sell it.  As a result, staff moved forward with lease negotiations. 

 

      He said the lease agreement was drafted by Attorney Winter and is very simple and straightforward.  Highlights include 20 year term, $7,500 per year payment to the Village, there is no annual escalator, and indemnity language is included.  The lease also states District 56 is responsible for all improvement/maintenance costs, insurance coverage, and commits to meet all Village codes and ordinances.  Dr. Hutton has reviewed and is comfortable with the language

 

      Mr. Muetz said the second agenda items relates to rezoning the southern property.  It is currently zoned C/O-1, District 56 has requested it be rezoned to P – Public to accommodate the proposed bus lot.  Bus parking is permitted by right in the P zoning district. This item was before the Planning and Zoning Board on September 11th.  It received a 5-2 favorable recommendation.  The two nay votes appear to relate to the PZB not being provided a copy of the site plan to review, however the associated use and site plans are administratively reviewed through the building permit process as the zoning standards do not require a site plan review.

 

      Mr. Muetz stated staff has included the site plan and acoustical report in the Board packet as an informational item since Village property is involved.  Staff communicated to the school that the project needs to be very sensitive to the residential parcels to the east and work to reduce the noise impact on these properties.  The site includes a berm, fence and landscaping to assist with reducing noise.  In addition, the buses will use smart alarms which adjust their volume based on surrounding noise levels.  The conclusion from the acoustical consultant was all of these elements should help reduce the impacts on the surrounding residential. 

 

      Trustee Balmes asked if the deal is done for the other half of the property.

 

      Dr. Hutton said we are waiting for tonight’s result before they move forward on that half of the property.

 

      Trustee Hood asked if District 56 feels this is a good deal.

 

      Dr. Hutton said it is a good deal and fair for both of parties

 

      Trustee Balmes asked if this will help buffer the noise from Little Lady Foods or will it make things worse.

 

      Dr. Hutton explained the District did everything possible to be a good neighbor and will do whatever is needed going forward.

 

      Mr. Muetz said there will be more physical material between Little Lady and the residential properties.  He continued to say staff believes the trucks at Little Lady Foods were not parking in the right spot between the acoustical walls that were installed.  The business has marked where trucks should park and staff will continue to monitor the situation to see if this change help alleviate the noise complaints.

 

      Trustee Balmes said the plans look very nice and will enhance the property.

 

It was moved by Trustee Garner, seconded by Trustee Ross to approve of Ord. 2013 – 48 authorizing execution of a lease of property located at 3801 Swanson Court, Gurnee, IL to Gurnee School District 56.

 

Roll call,

AYE:                6- Wilson, Ross, Park, Garner, Balmes, Hood     

NAY:                0- None

ABSENT:          0- None

Motion Carried.

2.  Approval of Ord. 2013 – 49 granting a Zoning Map amendment pursuant to the Gurnee Zoning Ordinance for property located on 3.9 acres at the northwest corner of Northwestern Avenue and Swanson Court.

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Ord. 2013 – 49 granting a Zoning Map amendment pursuant to the Gurnee Zoning Ordinance for property located on 3.9 acres at the northwest corner of Northwestern Avenue and Swanson Court.

Roll call,

AYE:                5- Wilson, Ross, Garner, Balmes, Hood               

NAY:                0- None

ABSENT:          1- Park

Motion Carried.

 

H.  PUBLIC COMMENT

 

None.

Closing Comments

 

None.

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Wilson to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:09 p.m.

 

 

Andrew Harris,

Village Clerk