Minutes of the Regular Meeting of the Gurnee Village Board - October 17, 2011

 

MINUTES OF THE REGULAR MEETING

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

OCTOBER 17, 2011

 

Call to Order

Mayor Kovarik called the meeting to order at 7:30 p.m.

 

Other Officials in Attendance

James T. Hayner, Village Administrator; Patrick Muetz, Assistant Village  Administrator; Bryan Winter, Village Attorney; Scott Drabicki, Village Engineer, Tom Rigwood, Public Works Director, David Ziegler, Community Development Director; Tracy Velkover, Planning Manager; Erik Jensen, Management Analyst

 

Roll Call

PRESENT:       6- Balmes, Morris, Schwarz, Ross, Park, Garner ABSENT:         0-  None

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A,  PUBLIC COMMENT

 

 

 

Skip Fentress

Kensington Townhomes

 

Mr. Fentress, a member of the American Legion, thanked the Mayor and Board for the Proclamation read in honor of the Society of the 40/8 at their State meeting. Mr. Fentress read a letter from the organization thanking the Mayor for welcoming the visitors to Gurnee and for all the Mayor has done for the veterans.

 

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee ­Ross to approve the Consent Agenda as presented with the removal of item number 1 for further discussion.

 

Roll call,

AYE:                 6- Balmes, Morris, Schwarz, Ross, Park, Garner NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

ITEM REMOVED 1.  Approval of request for Communications/Records Supervisor Al Marquardt and Shift Leader Wendy Mann to attend the PSSI User Group Conference in New Orleans, LA from November 15 – 17, 2011 at estimated cost of $1,770.00.

 

  1. Approval of Temporary Liquor License for the Annunciation of Our Lady Episcopal Church for its annual Spaghetti Dinner event to be held on October 22, 2011.

 

  1. Approval of request to set bid dates for:

 

  1. Fuel purchase, November 18, 2011
  2. Mowing services, November 18, 2011
  3. Street sweeping services, November 18, 2011

 

  1. Approval of Request for Qualifications to update the Zoning Ordinance – due November 30, 2011.

 

  1. Approval of Payroll for period ending October 8, 2011 in the amount of $683,802.81

 

  1. Approval of Payroll Transfer Journal for period ending October 8, 2011 in the amount of $672,950.00

 

  1. Approval of Bills for the period ending October 17, 2011 in the amount of $979,207.55

 

It was moved by Trustee Balmes, seconded by Trustee Garner to approve the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                 6- Balmes, Morris, Schwarz, Ross, Park, Garner NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

ITEM NUMBER 1 DISCUSSION:

 

1.      Approval of request for Communications/Records Supervisor Al Marquardt and Shift Leader Wendy Mann to attend the PSSI User Group Conference in New Orleans, LA from November 15 – 17, 2011 at estimated cost of $1,770.00.

 

         Trustee Morris asked what the initials PSSI stood for along with an explanation of the conference.  The Mayor, along with Mr. Hayner, gave a history of the conference including attendees and the necessity of the conference.  Mr. Hayner stated the cost is budgeted from the 911 fund.  Trustee Morris asked if the attendees could attend a Board meeting to share what they’ve learned at the conference.  It was determined that the 911 Board would come to a Committee of the Whole meeting to share what they learned at the conference at some time in the future.

 

It was moved by Trustee Morris, seconded by Trustee Garner to approve item number 1 on the Consent Agenda for an omnibus vote as read.

 

Roll call,

AYE:                 6- Balmes, Morris, Schwarz, Ross, Park, Garner NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

 

D.  PETITIONS AND COMMUNICATIONS

 

  1. Approval of Proclamation designating October 16 - 22, 2011 as “Save for Retirement Week” in the Village of Gurnee.

 

It was moved by Trustee Garner, seconded by Trustee Park to approve Proclamation designating October 16-22, 2011 as “Save for Retirement Week” in the Village of Gurnee.

 

Voice Vote:   ALL AYE:  Motion Carried.

 

  1. Approval of Proclamation designating October 22 - 30, 2011 as “National Red Ribbon Week” in the Village of Gurnee.

 

It was moved by Trustee Schwarz, seconded by Trustee Morris to approve Proclamation designating October 22-30, 2011 as “National Red Ribbon Week” in the Village of Gurnee.

 

Voice Vote:   ALL AYE:    Motion Carried.

 

  1. Approval of a Proclamation designating November, 2011 as “Pancreatic Cancer Awareness Month” in the Village of Gurnee.

 

It was moved by Trustee Garner, seconded by Trustee Morris to approve Proclamation designating November, 2011 as “Pancreatic Cancer Awareness Month” in the Village of Gurnee.

 

Voice Vote:   ALL AYE:     Motion Carried.

 

E.  REPORTS

 

  1. Update and discussion of water meter exchange program.

 

Tom Rigwood, Public Works Director, gave an update regarding the meter exchange program stating that the replacement program started in 2006. To date, there are 114 residents who have not accommodated requests to install radio transmitted meters at their homes.  Mr. Rigwood stated that every option has been exhausted and recommended water service for the remaining 114 residents be discontinued until the water meters are changed.  Notices will be sent to the remaining 114 residents within the next week requesting their compliance.  They will have 30 days to schedule installation.  Those who don’t, will be issued a red door tag giving them another seven days to schedule an appointment before the Village cuts their water service. 

 

 

         Trustee Park suggested that both the front and back door be tagged so the resident doesn’t miss the tag. 

 

         Trustee Morris asked if the meters in question were internal.  Mr. Rigwood stated all the meters were internal.

 

         Trustee Schwarz asked what day of the week door tags would be posted.  Mr. Rigwood stated the door tags would be posted on a Tuesday or Wednesday so the residents would have service through the weekend.

 

         Trustee Garner asked if there was a reason residents don’t comply.  Mr. Rigwood stated that some residents don’t want anyone in their home and believe it’s an invasion of their privacy.  Trustee Garner also asked how long the process takes.  Mr. Rigwood stated that process time is approximately half hour to an hour. 

 

         Trustee Balmes asked about apartments.  Mr. Rigwood stated that property owners will be contacted to comply.

 

F. OLD BUSINESS

 

None.

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mark Stoyas

1047 Cheswick Dr.

  1. Approval of Ord. 2011-67    granting a Special Use Permit to allow the establishment and operation of an electronic message board sign, pursuant to the Gurnee Zoning Ordinance, for property located at 500 N. O’Plaine Road.

 

Mr. Hayner gave an overview stating that Warren Township High School has filed a petition for a Special Use Permit to allow an electronic message board (LED) display on a new ground sign at the O’Plaine campus. On August 17th, Plan Commission voted unanimously 5-0 to forward an unfavorable recommendation on the petition because of concerns with public health, safety and welfare.  Staff, comfortable with the proposed sign, issued a permit for a new ground sign for WTHS on July 18th that complies with the Sign Ordinance.  The permit does not allow for the installation of the electronic message board display sign. 

 

O’Plaine Campus Principal, Dr. Jeff Brierton, addressed the Board stating that he, along with Ms. Carol Rogers, Asst. Superintendent of Business and Mr. Kevin Liebe, Facilities Manager request the Board to consider the electronic message board (LED) display for two reasons.  The first is that the previous donated sign didn’t work and the second is that the Senior class at the Almond campus raised the money to put the sign back at the O’Plaine campus where their high school career started.  Dr. Brierton stated the WTHS kids are very supportive, turn out at Village events, and can be called upon at any time.  He is representing the students.  He believes the message board would, electronically, showcase events and celebrate the successes at the high school, as well as keeping the community apprised of the different events. He is willing to work within whatever constraints the Village imposes.

 

         Discussion

 

Trustee Morris asked David Ziegler, Community Development Director how far the setback is.  Mr. Ziegler stated that, per the Zoning Ordinance, the setback is 12 ft. from the right-of-way line.

 

Trustee Morris also asked if there were to be an accident at the left turn entrance in front of the school, who would get the ticket?  Attorney Bryan Winter stated that if anyone enters the public right of way and causes an accident, they would receive the ticket.  Trustee Morris asked for additional signage at that location.

 

Trustee Park asked questions regarding the information that would be displayed on the electronic message board, timing, length of text, messages, and other specifics.    Kevin Liebe, Facilities Manager answered stating they can choose how much text and activities would be on a sign, etc.  The board would be used for major events.  Trustee Park stated that there is a huge safety concern with the message timing and wondered if there could be a middle ground that would address the Plan Commission’s safety concern.  Mr. Ziegler stated a 15 second recommendation between messages would be acceptable. 

 

Trustee Morris asked Mr. Ziegler if he was comfortable with the 15 second duration.  Mr. Ziegler stated “yes”. 

 

Trustee Schwarz stated he agrees with Trustee Park’s safety concerns.  He also stated we have to consider the buses from Gurnee Grade School.

 

Trustee Balmes asked if the message board could be programmed so that it’s not a distraction during school hours.  Dr. Brierton stated programming the message board is no problem and there would be times it would not be operational which would alleviate it from being a distraction to neighbors.  Trustee Balmes also asked about lighting.  Dr. Brierton stated the message board has a dimming capability.                       

 

Trustee Garner stated that safety is a concern, but the situation is being overcomplicated.  He doesn’t believe it would be a distraction to neighbors.  He believes with everything being considered, the Board should move forward and approve the LED message board.

 

Trustee Ross stated she agrees with the Plan Commission’s safety concerns.  She stated with social media as it is today, most people, especially parents of kids should know of the school activities.  Dr. Brierton stated that the people they are targeting are those don’t know what a great high school we have right here in Gurnee.  The message board will reach an entirely new audience who might like to come to the many events and activities WTHS offers. 

 

Trustee Park asked if the sign would be turned off at midnight.  Dr. Brierton said that the sign would be turned off sometime in the evening, time yet to be determined.  Dr. Brierton said that a conservative approach would be taken.

 

The Mayor stated that she gets calls regarding school activities. She also stated we have never approved a LED sign.  Approving this Special Use Permit will open the door for future requests from businesses in Gurnee.      

 

Mr. Stoyas stated he has been a supporter of the high school for a long time.  He asked if the Board votes the Special Use Permit down, would there still be a sign.  Dr. Brierton motioned that there would be a ground sign regardless.  Mr. Stoyas ask the Board to please make a decision.

 

After further discussion regarding messaging, length of time, etc., it was moved by Trustee Garner, seconded by Trustee Morris to approve Ord. 2011-67 granting a Special Use Permit to allow the establishment and operation of an electric message board sign, from midnight to 6 a.m. with a message duration no longer than ten minutes and review of the permit in six months for property located at 500 N. O’Plaine Road.

 

Roll call,

AYE:                 3- Balmes, Morris, Garner

NAY:                 4- Schwarz, Ross, Park, Kovarik

ABSENT:          0- None

Motion Failed.

 

  1. Approval of Ord. 2011-68 approving the terms of an Intergovernmental Agreement for Woodland School District #50 school resource officer.

 

Mr. Hayner stated this agreement updates the terms and duration of the Woodland School District #50 school resource officer.

 

Trustee Garner asked if this was overtime for the officers.  Mr. Hayner stated “no”. 

 

 

It was moved by Trustee Schwarz, seconded by Trustee Balmes to approve of Ord. 2011-68 approving the terms of an Intergovernmental Agreement for Woodland School District #50 school resource officer..

 

Roll call,

AYE:                 6- Balmes, Morris, Schwarz, Ross, Park, Garner NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

  1. Approval of Ord. 2011-69    authorizing acceptance of deeds from the County of Lake for property commonly known as 1072 Kilbourne Road; 1100 Kilbourne Road and 1110 Kilbourne Road; all located within the Village of Gurnee, Illinois.

 

It was moved by Trustee Balmes, seconded by Trustee Park to approve of Ord. 2011-69 authorizing the acceptance of deeds from the County of Lake for property commonly known as 1072 Kilbourne Road; 1100 Kilbourne Road and 1110 Kilbourne Road, all located within the Village of Gurnee, Illinois.

 

Roll call,

AYE:                 6- Balmes, Morris, Schwarz, Ross, Park, Garner

NAY:                 0- None

ABSENT:          0- None

Motion Carried.

 

  1. Approval of recommended appointments to the Economic Development Committee.

 

The following are the recommended appointments to the Economic Development Committee:

 

Trustee Steve Park            Brad Jenks

Randy Ebertowski             Roneida Martin

Rob Elbrecht                    Karen Thorstenson

Bill Finn                           Dick Welton

Tom Henderson

 

It was moved by Trustee Ross, seconded by Trustee Park to approve of the recommended appointments to the Economic Development Committee.

 

Roll call,

AYE:                 6- Balmes, Morris, Schwarz, Ross, Park, Garner

NAY:                 0- None

ABSENT:          0- None

Motion Carried.

 

 

H.  PUBLIC COMMENT

 

None.

 

 

Closing Comments

None.

 

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Park to adjourn the meeting.

 

Voice Vote:      ALL AYE:          Motion Carried.

 

Mayor Kovarik adjourned the meeting at 9:10 p.m.

 

Donna R Dallas, Village Clerk