Minutes of the Regular Meeting of the Gurnee Village Board - November 4, 2013

 

MINUTES OF THE REGULAR MEETING

 

OF THE GURNEE VILLAGE BOARD

 

GURNEE VILLAGE HALL

November 4, 2013

 

Call to Order

Mayor Kovarik called the meeting to order at 7:31 p.m.

 

Other Officials in Attendance

Patrick Muetz, Village Administrator; David Ziegler, Assistant Village Administrator/Community Development Director; Bryan Winter, Village Attorney; Scott Drabicki, Village Engineer; Erik Jensen, Management Analyst; Christine Palmieri, Director of Human Resources; Tom Rigwood, Director of Public Works; Fred Friedl, Fire Chief; Kevin Woodside, Police Chief

 

Roll Call

PRESENT:       6- Balmes, Hood, Wilson, Ross, Park, Garner 

ABSENT:         0- None

 

Pledge of Allegiance

Mayor Kovarik led the Pledge of Allegiance.

 

 

 

A.  PUBLIC COMMENT

 

None.

B.  APPROVAL OF CONSENT AGENDA

It was moved by Trustee Balmes, seconded by Trustee Park to approve the Consent Agenda as presented.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner   

NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

C. CONSENT AGENDA / OMNIBUS VOTE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Village Administrator read the consent agenda for an omnibus vote as follows:

 

1.  Approval of the minutes from the October 21, 2013 Village Board meeting.

 

2.  Approval of Ord. 2013 -51 authorizing execution of an agreement between Vogue Printers and the Village of Gurnee for newsletter printing services.

 

3.  Approval of Res. 2013 -12 authorizing execution of Amendment No. 2 to the Local Agency/State Agreement with the Illinois Department of Transportation pertaining to the Cemetery Road, Tri-State Parkway and Washington Street Improvement Project.

 

4.  Approval of the 2014 Village Board meeting schedule.

 

5.  Approval of awarding the 2013 Sidewalk Mud Jacking Project to the low bidder, Atlas Concrete Lifting, at a cost of $2.60 per square foot, not to exceed $50,000.00.

 

6.  Approval of appearance compatibility for replacement of three Verizon antennas and installation of six remote radio units and two junction boxes at a height of 163 feet on the existing water tower at

      4548 Old Grand Avenue.

 

7.  Approval of Payroll for period ending October 19, 2013 in the amount of $744,217.58.

 

8.  Approval of Payroll Transfer Journal for period ending October 19, 2013, in the amount of $738,193.87.

 

9.  Approval of Bills for the period ending November 4, 2013 in the amount of $1,778,083.82.

 

It was moved by Trustee Ross, seconded by Trustee Garner to approve the Consent Agenda for an omnibus vote as read.

 

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

D.  PETITIONS AND COMMUNICATIONS

 

 1.        Presentation of Plaque of Appreciation to Dale McFarland, General

      Manager Keylime Cove, for his ongoing support of the Gurnee Fire and Police Departments.

 

      Chief Friedl and Chief Woodside each presented Mr. McFarland with a Plaque of Appreciation.

 

2.  Approval of Mayor Kovarik’s recommended appointment of Ed Conarchy to the Gurnee Fire Pension Board.

 

      Mr. Conarchy introduced himself to the Board.

 

It was moved by Trustee Balmes, seconded by Trustee Ross to approve of Mayor Kovarik’s recommended appointment of Ed Conarchy to the Gurnee Fire Pension Board.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

3.  Approval of Mayor Kovarik’s recommended appointment of John Moenter to the Gurnee Police Pension Board.

 

      Mr. Moenter introduced himself to the Board.

 

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve of Mayor Kovarik’s recommended appointment of John Moenter to the Gurnee Police Pension Board.

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

4.  Approval of a Proclamation designating November as “National American Indian/Alaska Native Heritage Month” in the Village of Gurnee.

 

      Mayor Kovarik read proclamation into record.

 

It was moved by Trustee Garner, seconded by Trustee Park to approve of a Proclamation designating November as “National American Indian/Alaska Native Heritage Month” in the Village of Gurnee.

 

Voice Vote:      ALL AYE:         Motion Carried

 

E.  REPORTS

 

None.

 

F. OLD BUSINESS

 

1.    Approval of Ord. 2013 -52  amending provisions of the Gurnee

      Municipal Code Chapter 2, Division 10, expanding the scope and amending procedures for the Administrative Adjudication System.

 

      Mr. Muetz said this item was reviewed at a September Village Board meeting.  As discussed, the Village would like to expand the scope of items that can be processed through the Administrative Adjudication process.  This ordinance establishes minimum/settlement fines to reduce the need for sending items to Circuit Court.  This would help expedite processes, as well as allow the Village to process the offenses in-house.  Similar to the red light hearing process, an individual may request a hearing before the Administrative Hearing Officer to contest the ticket.  These hearings will continue to be held at the Police Station.  He stated the second ordinance states that parking tickets will also be processed through the Administrative Hearing Process. 

 

      Trustee Wilson said the failure to dim headlights fine doubles to $70, while the cruelty to animals fine stayed at $100 and did not double.

 

      Attorney Winter said the cruelty to animals fine is incorrect and should have doubled to $200.

 

      Trustee Wilson asked if $70 for failure to dim headlights is too high.

 

      Attorney Winter said the pay period has been lengthened and therefore doubling the fine after this period expires is appropriate as the late penalty is 100% of the initial fine.

 

It was moved by Trustee Wilson, seconded by Trustee Garner to approve of Ord. 2013 –52 amending provisions of the Gurnee Municipal Code Chapter 2, Division 10, expanding the scope and amending procedures for the Administrative Adjudication System with an additional amendment to change the cruelty to animals fine to $200 if not paid within the 35 day period.

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner

NAY:               0- None

ABSENT:        0- None

Motion Carried.

 

G.  NEW BUSINESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.  Approval of Ord. 2013 -53 amending Chapter 78, Traffic and

      Vehicles by amending Section 78-107 of the Municipal Code of the Village of Gurnee.

 

      Mr. Muetz said this ordinance relates to changes made to the Administrative Adjudication process. Police Department staff requested that the Municipal Code be amended to reflect that parking tickets are processed under the Administrative Adjudication process.

 

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve of Ord. 2013 -53 amending Chapter 78, Traffic and Vehicles by amending Section 78-107 of the Municipal Code of the Village of Gurnee.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

2.  Approval of Ord. 2013 –54 authorizing an amended Central Lake

      County Joint Action Water Agency Agreement, authorizing a First Comprehensive Amendment and Restatement to the Water Purchase and Sale Contract between the Central Lake County Joint Action Water Agency and Charter Members, and further consenting to the admission of additional members and service areas pursuant to an Admissions Agreement to the Central Lake County Joint Action Water Agency, and authorizing all necessary acts in the approval, execution and delivery of such documents.

 

      Mr. Muetz said as was discussed at the October 28th Committee of the Whole meeting.  This ordinance approves the Water Agency Agreement, Water Purchase and Sale Contract and Admissions Agreement.  He stated the changes are minor in nature, except as it relates to the Admissions Agreement as this is a new document that regulates new members to the Agency.  As a JAWA member, the Village of Gurnee is required to approve each of these documents.  JAWA has asked that these approvals take place prior to December 5th.

 

It was moved by Trustee Balmes, seconded by Trustee Wilson to approve of Ord. 2013 –54 authorizing an amended Central Lake County Joint Action Water Agency Agreement, authorizing a First Comprehensive Amendment and Restatement to the Water Purchase and Sale Contract between the Central Lake County Joint Action Water Agency and Charter Members, and further consenting to the admission of additional members and service areas pursuant to an Admissions Agreement to the Central Lake County Joint Action Water Agency, and authorizing all necessary acts in the approval, execution and delivery of such documents.

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

3.  Approval of Ord. 2013 -55 repealing Ordinance 2013 – 23 and authorizing execution of a revised Intergovernmental Agreement with the Illinois Comptroller’s Office to provide for collection of debt.

 

      Mr. Muetz said in May 2013 the Village Board approved an agreement to join the Local Debt Recovery Program (LDRP).  The Debt Recovery Program allows the Illinois Comptroller’s Office to enter into an intergovernmental agreement with local governments to collect debt such as parking tickets, fines, fees, and other types of outstanding obligations. The debtor will be provided with a written notice of the action and has 60 days to protest the deduction with the Office of the Comptroller. If no protest is made at the end of the 60 day period, the amount owed will be transferred to the local unit of government. 

 

      During the past 5 months staff has been working with the Village’s red light camera vendor to reach an agreement that will allow staff to submit these tickets.  Unfortunately, this process is taking longer than anticipated.  As a result, staff would like to move forward with submitting parking tickets for collection prior to the 2014 tax return season.  Staff arranged a meeting with the Comptroller’s Office.  At the meeting it was brought to our attention that the agreement has been amended by the Comptroller based on enhanced program offerings aimed at increasing the percentage of debts collected.  The new agreement has a few minor changes which include a more refined dentition of “debt”, notification to the Comptroller if the designated Chief Officer for the municipality changes, updated operational requirements related to transmitting and receiving data, and the use of third party matching services.  From an operational standpoint, these changes have little impact on the Village. As a result of the changes, the Comptroller’s Office is requesting we repeal the agreement we approved in May and approve the newly amended agreement prior to formally submitting parking tickets. 

 

      Trustee Wilson asked if any information has been submitted to the State yet. 

 

      Mr. Muetz stated no information has been submitted yet.

 

      Trustee Ross asked if the ordinance both repealed the old agreement and approved the new one. 

 

      Mayor Kovarik stated yes.

 

It was moved by Trustee Wilson, seconded by Trustee Balmes to approve of Ord. 2013 -55 repealing Ordinance 2013 – 23 and authorizing execution of a revised Intergovernmental Agreement with the Illinois Comptroller’s Office to provide for collection of debt.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

4.         Approval of Ord. 2013 -56 authorizing execution of an agreement with Gruen Gruen + Associates to provide economic development services for the Village of Gurnee.

 

      Mr. Muetz said the Village Board approved the release of a RFP at its August 19th meeting.  The Village received 5 responses before the deadline of September 6th.  Following review, two firms were brought in for formal interviews.  The interview committee was comprised of Trustee/EDC Chairman Park, EDC member Rob Elbrecht, David Ziegler, and Mr. Muetz.   After further review and discussion, it was felt that Gruen Gruen + Associates (GG+A) was a better fit for the Village.    GG+A brings a wealth of knowledge to the table and has extensive experience with business retention, attraction and incentive programs.  GG+A will work very closely with the EDC and staff to ensure the focus remains in line with Village expectations and goals.  The firm will work with the Village to help keep costs down by utilizing our staff when appropriate.  The proposal provided by GG+A estimates the entire cost of the project will be $49,000.00.  He continued to state if the Village is to move forward with a fulltime position focused on economic development, we need a foundation/roadmap in place prior to filling the role. 

 

      Mayor Kovarik stated the EDC has done a very good job to date, but additional assistance is needed to help get action plans in place.

 

      Trustee Park stated he is pleased the Village Board has pushed economic development to the forefront.  He said the best solution to keep the project moving.  Gruen Gruen + Associates are a small firm that will provide individual attention. 

 

      Trustee Wilson asked if Gruen Gruen + Associates has any experience with similar projects.

 

      Mr. Muetz said they have worked all across the country on various projects that are similar to what the Village is requesting.

 

      Trustee Park said the main firm is based in California and have locations in multiple states and they provide economic development services for both public and private sectors.

 

It was moved by Trustee Park, seconded by Trustee Ross to approve of Ord. 2013 -56 authorizing execution of an agreement with Gruen Gruen + Associates to provide economic development services for the Village of Gurnee.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner  

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

5.         Approval of Res. 2013 -13 authorizing additional funding in amount not to exceed $209,000.00 for roadway rehabilitation.

 

      Mr. Muetz said there is approximately $200,000 still available for roadway resurfacing.  In order to complete as many improvements as possible, staff is proposing to have the 2013 MFT contractor complete additional grinding and paving work.  Based on the funding, the additional roadways are those which require no additional work beyond resurfacing.  Roadways include Deer Run and Lind Lane north of Adele, Ellis Avenue between Hawthorne and Briar and Briar and Hawthorne north of Woodlawn.  Improvement will also include a mini-roundabout at Ferndale and Grandville to improve flow and control speed.   With colder weather quickly approaching, staff needs to act before asphalt plants shut down for the winter.

 

It was moved by Trustee Wilson, seconded by Trustee Park to approve of Res. 2013 -13 authorizing additional funding in amount not to exceed $209,000.00 for roadway rehabilitation.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner 

NAY:               0- None

ABSENT:       0- None

Motion Carried.

 

6.         Approval of renewals related to the Village’s self-insured

      medical plan:  Health Insurance Plan’s Stop Loss Coverage a period of 12 months with Blue Cross Blue Shield of Illinois at an estimated cost of $299,579.00; and Administrative Services Only contract for a period of 12 months with Blue Cross Blue Shield of Illinois at a rate of $64.77 per employee per month, and adjusted for anticipated annualized prescription rebates of $30,448.00.

 

      Ms. Palmieri reviewed the Village’s stop loss coverage plan and administrative services contract and then discussed how these items related to the Village and its employees.  She stated the Village did go the market to receive quotes.  The full insured quotes were not compatible to the current coverage levels, as well as fit well with union contracts.  She stated the Village will incur fees related to the Affordable Care Act and those have been included in cost estimates.  The Village also received quotes on stop loss coverage, however, the quotes received did not justify a switch.  She stated that employees have been very happy with the coverage and she has been very satisfied with claims administration and the day to day operations.  The Village is not proposing any plan design changes at this point.  She stated the Village will be able to pass along a reduction of 2% to employees based on the quote received and claims history.  This is the second year in the row the Village will experience a reduction that will be passed along to employees.

 

      Trustee Hood asked what the worst case exposure is. 

 

      Ms. Palmieri and Mr. Peter Wright, Wright Benefits Strategies, provided further detail on the exposure between going self insured and fully insured.  Both highlighted that same underwriting methodology is used.  Being self funded, the Village’s performance will impact cost.  If the Village performs better than the expected cost, the Village will see cost savings.  If the Village performs worse, it will be liable.  Being fully-insured, a margin is added to the expected cost and that is paid no matter how the Village performs.  Mr. Wright stated the Village has performed very well and therefore staff is recommending remaining self-insured with Blue Cross Blue Shield. 

 

It was moved by Trustee Wilson, seconded by Trustee Hood to approve of renewals related to the Village’s self-insured medical plan:  Health Insurance Plan’s Stop Loss Coverage a period of 12 months with Blue Cross Blue Shield of Illinois at an estimated cost of $299,579.00; and Administrative Services Only contract for a period of 12 months with Blue Cross Blue Shield of Illinois at a rate of $64.77 per employee per month, and adjusted for anticipated annualized prescription rebates of $30,448.00.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner  

NAY:                0- None

ABSENT:        0- None

Motion Carried.

 

7.  Approval of voluntary supplemental life insurance with MetLife at a cost of $0.101/ $1000 in coverage for life and $0.028 / $1000 in coverage for accidental death and dismemberment.

 

      Ms. Palmieri stated the Village is proposing to switch life insurance vendors and move to a voluntary supplemental program for employees to select beyond what the Village covers.  Offering this program results in an additional 3% savings for the Village.

 

It was moved by Trustee Balmes, seconded by Trustee Park to approve of voluntary supplemental life insurance with MetLife at a cost of $0.101/ $1000 in coverage for life and $0.028 / $1000 in coverage for accidental death and dismemberment.

 

Roll call,

AYE:                6- Balmes, Hood, Wilson, Ross, Park, Garner      NAY:                        0- None

ABSENT:          0- None

Motion Carried.

 

H.  PUBLIC COMMENT

 

None.

Closing Comments

 

None.

 

Adjournment

It was moved by Trustee Balmes, seconded by Trustee Garner to adjourn the meeting.

 

Voice Vote:      ALL AYE:         Motion Carried.

 

Mayor Kovarik adjourned the meeting at 8:30 p.m.

 

 

Andrew Harris,

Village Clerk